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Home My WebLink About11-02-2016 Minutes Regular Meetingr EVILLE 0(-�/� JOINT SCHOOL DISTRICT NO. 93 S'tr c�'er�l _S? ess It .j} 0es49m 3497 North Ammon Road, Idaho Falls, Idaho, 834014 (208) 525-4400 G Fax (208) 529-0104 0 www.d93schools.org Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent Regular Meeting November 2, 2016 7;00 PM District Board Room I. Pledae of Allealance Chairman Brian McBride invited everyone to join him in the Pledge of Allegiance, II. Prayer was offered by Rex Miller. III. Call to Order Chairman Brian McBride called the meeting to order at 7:04p.m. IV. Roll Call Brian McBride present Paul Jenkins present Amy Landers present Jeff Bird present Greg Calder present V. Welcomina of Deleaates and Visitors Chairman McBride welcomed all those in attendance: Superintendent Dr. Charles Shackett, Assistant Superintendent Scott Woolstenhulme, Chief Financial/Operations Officer Guy Wangsgard, Director of Curriculum & Instruction Michaelena Hix, Director of Maintenance & Operations John Pymm, Energy Education Specialist Don Trauntvein, Director of Safe Schools & Technology Gordon Howard, Community Relations and Communications Phil Campbell, Director of Elementary Special Education and Federal Programs Rex Miller, Sandcreek Middle School Principal Dr. Yvonne Thurber, Rocky Mountain Middle School Principal Jason Lords, Rocky Mountain Middle School Bookkeeper Kalli Belnap, Hillcrest High School Principal Doug McLaren, Bonneville High School Principal Heath Jackson, Bonneville Online High School Principal Corey Telford, District ESL Coordinator Jeff Davis, LoAnn Belnap, Kym Mowery, Scott Shurtliff, Troop 341, and Board Clerk Mary Hansen. He also reminded those who wished to speak during Public Input to sign in, chose one spokesperson, and give any written materials to the Board Clerk. VI. Amend/ADDrove the Aaenda Chairman McBride read the Motion and Order to Amend Agenda. He then asked for a motion to amend the agenda for reason stated. MOTION: Greg Calder made the motion to amend the Agenda as read. Paul Jenkins seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. Chairman McBride then asked for a motion to approve the agenda as amended. MOTION: Amy Landers made the motion to approve the Agenda as amended. Greg Calder seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. VII. Consent Calendar Chairman McBride asked if any Board Member would like to remove any item from the Consent Calendar to the Regular Agenda. He then asked if any Board Member had any questions with regard to the Consent Calendar. Hearing none, he asked for a motion to approve the Consent Calendar. MOTION: Paul Jenkins made the motion to approve the Consent Calendar. Jeff Bird seconded. The vote was 5 in favor with 0 opposed Board of Trustees 0 Brian McBride 0 Paul Jenkins 0 Amy Landers 0 Jeff Bird 0 Greg Calder Bonneville Joint School District No. 93 is an Equal Opportunity Employer and 0 abstentions. Motion was carried. A. Minutes of Previous Meetings 1. Regular Meeting 10-12-2016 2. Executive Session 10-12-2016 3. Work Session 10-26-2016 4. Executive Session 10-26-2016 B. Financial 1. Accounts Pavable a. $9,554,226,99 2. Surplus C. Employees Conditional Employment Whitnie Brown Steve Chamberlain Rebecca Dye Jennifer Edwards Rhonda Gundert Allen Horton Aimee Johnson Suzanne Meyer Laura Pettet Bryson Taylor Lance Walker Tamara Waters Resignations and Terminations John Ayres SaRena Barker Benjamin Bodily David Boswell Ashley Bowen Rachael Edwards Kevin Gray Amy Hales JoLea Johnson Michael Jorgensen Micheal Jorgensen Loreena Judkins Cheryl Marchant Alexis Orgill Aimee Roberts Jennifer Wagoner 3, Retirements Randy Gleave 4. Transfers Special Services Transportation Tiebreaker Elementary Falls Valley Elementary Summit Hills Elementary Sandcreek Middle School Discovery Elementary Special Services Bridgewater Elementary Special Services Transportation Child Nutrition Transportation Fairview Elementary Technology Child Nutrition Falls Valley Elementary Transportation Maintenance Summit Hills Elementary Ucon/Cloverdale Elementary Hillcrest High School Hillcrest High School Transportation Summit Hills Elementary Fairview Elementary Child Nutrition Summit Hills Elementary Hillcrest High School B1/PCS Para Bus Driver Computer Lab Para Overflow Para Playground Assistant Teacher Playground Assistant PSR Overflow Para ESL Para Bus Aide Cook Bus Driver Playground Assistant Temporary Technician Cook Overflow Para Bus Driver Custodian Overflow Para Teacher Girls Basketball Varsity Assistant Teacher Bus Driver Title One Para Overflow Para Cook Special Ed Para Teacher From: To: 10/3112016 10/1312016 10/20/2016 10/17/2016 10/1912016 10/312016 10/27/2016 11/1/2016 10/1112016 10/4/2016 1011312016 10/20/2016 10110/2016 6/2/2016 10120/2016 11/712096 6/212016 10/31/2016 10/6/2016 6/212016 11/02/2016 10/10/2016 11/22/2016 11/1812016 10/1112016 6/212016 10113/2016 10128/2016 6/5/2017 Robert Foremaster Playground Assistant at Bridgewater Elementary Custodian at Bonneville High School Ryan Hales Title One Para at Discovery Elementary Teacher at Ammon Elementary Rebecca Hall Bus Aide at Transportation Department Bus Driver at Transportation Department Autumn Lopez Title One Para at Falls Valley Elementary Cook at Child Nutrition Department Brenda Lowry Overflow Para at Iona Elementary Elementary Media Para at Iona Elementary Eric McMurtrey Custodian at Rocky Mountain Middle School Custodian at Mountain Valley Elementary Patrick Richeson Custodian at Rimrock Elementary School Head Custodian at Falls Valley Elementary 5. Stipends Mersadee Mueller Idaho State University M. Todd Jorgensen Hillcrest High School Girls Basketball Varsity Assistant 10/24/2016 Ryan Taylor Hillcrest High School Boys Basketball Varsity Assistant 101110016 6. Alternative Authorization Idaho State University Ryan Hales Elementary Certification D. Intern and Student Teacher Assignment Lisa Smith Grand Canyon University Christine Baird Western Governor's University Ryan Johnson Idaho State University Mersadee Mueller Idaho State University Dominique Lloyd University of Idaho Reece Drkula Idaho State University Rachael Cope Idaho State University Christopher Cutler Idaho State University E. Students 1. Alternate Graduation Requests a. Lincoln High School 2. Early Graduation Requests a. Bonneville Online HS b. Bonneville High School 3. Club Requests a. Hillcrest HS b. Technical Careers HS 4. Trip Requests a. Hillcrest HS b. Bonneville HS 5. Temporary Suspensions 6. Recommendation for Expulsion Discovery Elementary Discovery Elementary/Bonneville High School Discovery Elementary Mountain Valley Elementary Hillcrest High School Hillcrest High School Hillcrest High School Hillcrest High School VIII. Public Input Pursuant to Board Policy #1550 Public Participation in Board Meetinas Public Input shall be held to a maximum of 1 hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting, but may direct the Superintendent to consider such an item at a subsequent meeting. There was not any public input at this meeting. IX. New Business A. East Idaho Falls Rotary Club - Kym Mowery Chairman McBride welcomed Kym Mowery from the East Idaho Falls Rotary Club to present on the High School Interact Clubs, Ms. Mowry proposed to reestablish the Interact Clubs at Hillcrest and Bonneville high schools. The Rotary Club looks forward to being involved with the schools, encourages community service, and presents annual graduation scholarships. Mr. Woolstenhulme advised Ms. Mowery to contact the schools to follow proper club procedures. B. Auditor Report - Guy Wangsgard Chairman McBride invited Judy Brower, from WIPFLi, to present the 2015-2016 Audit Report. Ms. Brower explained the purpose of the four documents presented to the board, and further discussed the Report of Trustees dated June 30, 2016 in more detail, Chairman McBride asked for a motion to approve the 2095-2016 Audit report as presented. MOTION: Jeff Bird made the motion to approve 2015-2016 Audit Report. Amy Landers seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. C. RFQ for Owner's Rep, Architect, and CM/GC for Proposed Elementary School Additions - John Pymm Chairman McBride invited John Pymm to present the RFQs for proposed elementary school additions. Mr. Pymm stated that to keep with the 15 year plan, it would be best to select an owner's representative, architect and Construction ManagerlGeneral Contractor (CMIGC) for the proposed elementary school additions before a bond is posted. These firms will be able to define the process and provide better understanding of these additions if a bond is evident. Contracts will not be written until after the bond passes. The selection of these firms will follow the same course as previously done. MOTION: Greg Calder made a motion to approve proposed RFQs for the District to move forward with the selection of architect, owners representative, and CM/GC: in preparation for elementary school additions planning. Paul Jenkins seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. D. Proposed Policv for 30-dav Review {first readinal - Scott Woolstenhulme Chairman McBride invited Scott Woolstenhulme to present policy for 30 day review. Mr. Woolstenhulme stated this policy was being updated to current and best practices. MOTION: Paul Jenkins made the motion to post this policy presented for 30 -day review. Amy Landers seconded. The vote was 5 in favor with 0 opposed and 0 abstentions, Motion was carried. 1. 3380 Student Expulsion or Denial of Enrollment E. Pr000sed 2017-2020 School Calendars — Scott Woolstenhulme Chairman McBride invited Scott Woolstenhulme to present proposed 2017-2020 School Calendars. Mr. Woolstenhulme presented calendars for the upcoming three school years: 2017-2018, 2018-2019, and 2019-2020. All calendars start before Labor Day and end the week after Memorial Day. Breaks include one week for Thanksgiving, two weeks at Christmas, and one week for Spring Break. Teachers have expressed to have Parent Teacher Conferences in the middle of the grading period with an adjacent work day to prepare. All professional in-service days will be before school starts. It is best for the early release days to be mid -week than on the weekends, which will have a negative effect on Kindergarten instructional time and district attendance. The purpose for these days is for the teachers to meet in Professional Learning Communities (PLC) and to strategize what is best for students. Chairman McBride asked for a motion to post calendars for a 30 -Day Review, MOTION: Amy Landers made the motion to post 2017-2020 school calendars for 30 -day review. Greg Calder seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. X. Old Business A. Proposed Policv for Final Adoption (second readina)-Scott Woolstenhulme Chairman McBride invited Scott Woolstenhulme to present policy for final adoption. Mr. Woolstenhulme stated these policies have been updated to current and best practices and ready to be added to our -policy manual. . MOTION: Paul Jenkins made the motion to post the policies presented for final adoption. Greg Calder seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. 1. 1110 Board Elections 2. 1500 Board Meetings 3. 2555 Extended but -of -District and Overnight Travel 4. 8270 Transportation of Students in Private Vehicles B. New Hiah School Name Recommendation - Greg Calder Chairman McBride invited Greg Calder to present the naming Survey Results and Advisory Committee's recommendation for New High School name, mascot, and colors. Greg Calder expressed his appreciation to all committee members for the lively debate and time spent on this decision. The committee included a representative from each zone and six students. The survey brought in over 2,200 suggested names, mascots, and color schemes. The colors were considered first, chosen as black, silver, and royal blue. From the 2,200 names, the committee selected 15 high school names and 10 mascots and then narrowed it to four choices. These four choices were sent out on a survey to parents, students, staff, and anonymous community. From the survey results the three top choices were Thunder Ridge HS, Black Canyon HS, and Ridgeline HS and mascots Titans, Phantoms, and Spartans. MOTION: Brian McBride made the motion to approve Ridgeline Titans as the new high school name and mascot with colors black, silver, royal blue. Paul Jenkins seconded. After discussion the roll call vote was: Brian McBride yes Paul Jenkins no Amy Landers no Jeff Bird no Greg Calder no The motion did not pass. MOTION: Amy Landers made the motion to approve Thunder Ridge Titans as the new high school name and mascot with colors black, silver, royal blue. Jeff Bird seconded. After discussion the roll call vote was: Brian McBride yes Paul Jenkins yes Amy Landers yes Jeff Bird yes Greg Calder yes The motion carried. XI. Committee, Curriculum, and Administrative Reports A. Hiah School Construction Report- Brad McKinsey, Owners Representative Chairman McBride invited Brad McKinsey to give the high school Construction update. Mr. McKinsey stated that package GMP#4 has been approved by the Division of Building Safety (DBS) and bids for the projects can -go out early next week. At the site the foundations walls are being finished and the auditorium block has been started. The steel arrives next week and will be started to be placed mid-November. Core Engineering is involved preparing and coordinating the upcoming final package. B. Report on the State of the District - Jeff Davis, District ESL Coordinator Chairman McBride invited Jeff Davis to present information on District's ESL Program. Mr. Davis stated the ESL program has 482 students, an increase of 92 students from last year. There are two parts of the program: second language learners (not all are Spanish speakers) and the immigrant program that involves many families due to potato harvest. To meet the needs of the ESL students, the program includes three traveling teachers who help students who are falling behind and provide classroom support. Secondary curriculum is organized differently. Advisors from ETIC, CSI, and ISU are coming to help students with college and career planning, FASFA funding, and tutoring. Mentorships are being formed between the secondary students and the elementary students. Senior students can create mini lessons and can be used toward their senior projects. ESL programs can also be helpful to the non-English speaking parents! C. Proposed Policv for Initial Consideration - Scott Woolstenhulme Chairman McBride invited Scott Woolstenhulme to present policy for initial consideration. Policy 3281 Gender Identity and Sexual Orientation is a new policy directed from Idaho School Board Association and Federal guidelines. Discussion with district legal counsel and principals have taken a common sense approach to create this policy. These policies are for the board to review before they can be posted for 30 day review. 1. 2565 Chaperons 2. 2565F Indemnification -Hold Harmless Agreement 3. 3280 Equal Education Nondiscrimination and Sex Equity, protected citizens, 4. 3281 Gender Identity and Sexual Orientation 5. 3515 Managing Anaphylaxis 6. 3515F8 Medical Statement to Request Special Meals andlor Accommodations 7. 4105 Public Participation in Board Meetings 8. 8600 Records Management D. Procedure and Forms Chanae Notification - Scott Woolstenhulme Chairman McBride invited Scott Woolstenhulme to present changes to procedures and forms. He explained these procedures and forms accompany the policies that are under revision. 1. 1500P Board Meetings Procedures 2. 2555F1 Request for Out -of -District Travel Form 3. 2555F2 Financial Support and Contribution for Out -of -District and Overnight Travel Form 4. 2555F3 State Tournament Request Form 5. 2555P Extended Out -of -District and Overnight Travel Procedures 6. 3515F1 Authorization for Self -Administered and Emergency Medication 7. 3515P Managing Anaphylaxis Procedures XII. Call for Aaenda Items for Uncomina Meetings Chairman McBride asked for any agenda items for upcoming meetings. A possible field trip to view the Thunder Ridge High School site before the work session on November, 30, 2016. A. ISBA Annual Convention - Wednesday, November 9 -Friday, November 11, 2016 - Boise Centre, Boise, ID B. Work Session - Wednesday, November 30, 2016 - Rimrock Elementary -11:30 a.m. C. Regular Meeting - Wednesday, December 14, 2016 - District Board Room - 7:00 p.m. D. Work Session - Wednesday, January 4, 2017 - Cloverdale Elementary -11:30 a.m. XIII. Executive Session A. Chairman McBride stated that the Board will enter into Executive Session pursuant to Idaho Code Section 74-206(1)(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated to fill a particular vacancy or need; Idaho Code Section 74-206(1)(b)To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student and Idaho Code 74-206(1)(c) To acquire an interest in real property which is not owned by a public agency. The Executive Session will be closed to the public as permitted by law. The Board entered Executive Session at 8:54 p.m, MOTION: Amy Landers made the motion to enter into executive session for the reason stated. Paul Jenkins seconded. The roll call vote was: XIV. Roll Call Vote Brian McBride yes Paul Jenkins yes Amy Landers yes Jeff Bird yes Greg Calder yes The meeting then recessed into Executive Session in Dr. Shackett's office. XV. Discussion Items XVI. Move Back Into Open Meetinq Chairman Brian McBride asked for a motion to move back into Open Meeting at 10:15 p,m. MOTION: Greg Calder made the motion to move back into open session. Paul Jenkins seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. XVII. Motions from Executive Session A. Student 17-1 Discipline MOTION: Amy Landers made the motion to expel 17-1 without a hearing and to be conditionally readmitted to Sandcreek Middle School for the first five periods of the day for the 2016-2017 school year. Jeff Bird seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. B. Student 17-J Discipline MOTION: Jeff Bird made the motion to expel 17-J for one year either with parent's waiving a hearing by accepting an expulsion without a hearing or requesting an expulsion hearing, and to be conditionally readmitted to Lincoln High School pending a risk assessment. Greg Calder seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. C. Property Negotiations No motion was made. D. Leave Without Pay Decisions MOTION: Paul Jenkins made the motion to approve Leave Without Pay for Brad Anderson as requested. Jeff Bird seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. MOTION: Greg Calder made the motion to approve Leave Without Pay for Jeannie Sommer as requested. Paul Jenkins seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. E. Owner's Representative Contract No motion was made. XVIII. Adiournment Chairman Brian McBride asked for a motion to adjourn at 10:18 p.m. MOTION: Greg Calder made the motion to adjourn. Jeff Bird seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried, APPROVED: f Chairman ATTESTED: /I Clerk Date: