HomeMy WebLinkAbout08-26-2015 Work Session MinutesJOTNT SCHOOL DISTRICT NO. 93'Student Succe.ss by Destbn "
3497 North Ammon Road, ldaho Falls, ldaho, 83401 (208) 525-4400 . Fax (208) 529-0104 www.dg3schoots.org
Dr. Charles J. Shackett, Superinlendent Marjean Mcconnell, Deputy Superintendent Scott Woolstenhulme, Assistant Supenntendent
Work Session of the Board of Trustees
Wednesday, August 26, 2015 at l1 :30 AM
District Board Room
Callto rder - Chairman McBride called the meetin g to order at 11:45 a.m
Roll Call
Brian McBride
PaulJenkins
Amy Landers
Jeff Bird
Greg Calder
Present
Present
Present
Present; Excused at 12:50 p.m
Present
lll. Welcome Visitors and Deleqations
Chairman McBride welcomed Superintendent Charles Shackett, Deputy Superintendent Marjean
Mcconnell, Assistant Superintendent Scott Woolstenhulme, Chief Financial Officer April Burton, Director of
Safe Schools, Maintenance and Operations John Pymm, Director of Curriculum and lnstruction Michaelena
Hix, Director of Human Resources Dr. Shalene French, Communications and Community Relations phil
Campbell, Mark Bird, Renee Cook, George Bidstrup and Board Clerk Mary Mortenson.
lV. BuildinqCapacitvCalculations
Mr. Scott Woolstenhulme and Mr. Mark Bird presented the different ways to look at the capacity numbers
and how the capacity of a school can change over time. By studying the capacities of all the secondary
school facilities, including the annex and classroom trailers, can show the overcrowding in the schools.
Presentation documenls Capacity Slide Deck, Secondary SchoolCapacity Calculations, Grov'lth Projections
Aug 2015, and School Capacity Calculations arc atached.. lntended Capacity - based on architeclural design. Building Capacity - 150 square footage per student; large commons areas can affecl the capacity
of the schools.. Classroom Capacity - 35 square footage per student per classroom. lnstructional or Practical Capacity - includes State funding for teachers and the student enrollment;
teachers are hired based on enrollment and paid based on attendance. Currently, due to the use
of prep time, secondary teachers are in the classroom 75olo of the day, which increases the class
sizes to 30+ students per classroom. The number of available classrooms is determined bythe
needs ofthe student body: SPED classrooms, and Family Consumer Science rooms often do not
hold the normal capacity of 23-25 students per instructional class time. Mark Bard summarized the
capacities for the secondary schools. ln order to reduce class size, more teachers would need to
be hired; however, this is not feasible if there are not enough classrooms available. Rough draft of
document attached.
Dr. French stated the current enrollment for the 2015-20'16 school year as of August 26, 2015 is -. 1,569 Hillcrest high School. 1,441 Bonneville High School. 936 Sandcreek Middle School. 849 Rocky Mountain Middle School
The classrooms are not the only concern of overcrowding; the core capacity areas, i.e., hallways, restrooms,
lunchrooms, staiMays, parking, etc. are also of major concern. Hiring more non-instructional certified staff,
Board oI Trustees Brian McBride Paul Jenkins Amy Landers leff Bird Greg Calder
t.
ll
Chairman McBride questioned that with the intended capacity of 1,250 and eight classroom trailers at
Hillcrest High School (16 classrooms), why is there a capacity problem?
i.e., counselors, etc., would increase funding, but also increase the average number of students in the
classroom. Roaming teachers are also a concern. The needs of the students and their education should be
the main focus. Enrollment in Chemistry/Science labs and other specialized instructional areas also effucts
the core capacity and the education of the student. The high schools adjust their Master Schedule for
classes to include a higher class size. The number of students off campus per period vary; this includes,
Seminary, online students, work release students, homeschooled students, lunch away from campus, etc.
This impac{s class size, but not capacity numbers. There are many variables to consider. Our numbers are
not static; our enrollment changes daily and attendanc€ numbers can change hourly which effects funding
and capacity. Classroom trailers are not the long-term capacity solution nor the long-term fixi however, they
are temporarily necessary and will stay, but do not solve the core capacity issues. Currently, there are 30
classes held in classroom trailers or approximately serving 750 students.
The District uses the enrollment number based on the November count prepared for State reporting. Our
enrollment is more stabilized at that time. Capacity is one half of the equation and enrollment is the other
half and when enrollment exceeds capacity that is a problem. Enrollment history document is attached,
including forecasted enrollment used for longlerm planning. Future enrollments are projected on the
assumptions from the prior average enrollment of the grade before.
Although Bonneville High School is larger by square footage than Hillcrest High School, it has fewer
classrooms due to six SPED rooms, a youth wrestling room and an auxiliary gymnasium. Hillcrest has
moved two SPED classes out to the classroom trailers. Scheduling can change the cepacity within the
schools. Average class size forthe past 2014-20'15 school year was 27.5 per classroom.
Class size could be reduced if a trimester schedule is adopted, but building capacity would not be effected.
The more efficient we are in the frequency that teachers teach, the more your class sizes are effected.
Some classrooms with too many desks are not able to be used efficiently for the course instructaonal plan.
The trimester plan also could be a financial benefit, with more teachers teaching more classes during the
day and lessen the need to purchase prep perjods. (All teachers have class periods set aside for class
preparation. However, due to having more students than classrooms, the District purchases or compensate
the teachers who teach classes during thear prep periods. This allows for more classes to be added to the
Master Schedule as needed. lt is up to the discretion of the teacher whether or not they choose to teach an
additional class during their prep periods. ) On the A-B block schedu le teachers teach 12 sections per year;
with the trimester schedule, jncreases class instructjon to 15 seclions per year.
Core capacity is where the problem lies and when enrollment and class needs also increase, indicate that
change will occur from year to year and the patrons need to know the numbers will change. Sometimes it is
said we do not know what we are doing because the numbers change; however, we do know what we are
doing because the numbers are changing and will continue to change. This a benefit ofthe lnstruclional
capacity concept because it shows that changes will happen and that a long-term planning strategy is
important.
Chairman McBride expressed appreciation for the time and effort that Mark Bard has put towards this project
It helps the Board to see clearly on how to solve our problem and the benefits of long-term planning.
Looking at the c€pacities and the enrollment, helps to determinate when the District will need to build
additional facilities at all levels to accommodate its growing enrollment. Education needs to be the
motivating faclor behind our purpose and what is right for our students.
At our next meeting, to be held tomorrow evening, August 27, 2015, Jeff Bird will present the proposed plan
of the D93 Solutions Committee. Combined with the District's current plan, will allow the Board to have two
plans to review. The question is not whether we need to build a middle school or a high school; the question
is which we build first. We need to submit a resolution by September 14, 2015 to the county if we plan on
proposing a bond for election in November 2015. Timing is a maior concern; after the Board looks at both
plans and feels there needs to be more tjme to make a decision, then it is up to the Board to decide the
needed timeframe. We need to lessen the opposition and find the common ground and then decide what is
best for our students and community. Voters need to know specifically what the proposed plans are; they
need to know what they are voting for and why. A resolution will help bring healing and closure.
Board Trainino -
A. Finalize Board Goals
Chairman McBride postponed finalizing the goals until another meeting. Ms. Mcconnell stated that the
Board goals have been well received by the bculty and administrators ofthe schools and e&ressed
appreciation to the Board.
Call for Aqenda ltems for Uocomino Meetinos
A. Work Session - Thursday, August 27, 2015 - District Board Room 7:30 p.m.
B. Regular Meeting - Wednssday, September 9, 2015 - District Board Room 7:00 p.m.
C. Work Session - Bonneville Student Council - Wednesday, September 16, 2015 - Bonneville High
School 1 1:30 a.m. - 1:00 p.m.
D. Work Session - Hillcrest Student Council - Wednosday, September 30, 2015 - Hillcrest High School
11:30 a.m. - 1:00 p.m.
Adiournment
MOTION: Amy Landers made the motion to adjourn. Paul Jenkins secrnded it. Motion carried. Meeting was
adjoumed at 1:39 p.m.
APPROVED:
Chairman
ATTESTED:
Clerk
Date:
lntended Capacities
Various tVethods to
Determine Capacities
. lntended capacity: Based on historical
descriptions of the buildings
r Building square footage: Based on .150 sq. ft. per
student in high school
* Classroom square footage: Based on 35 sq. ft. per
student in high school
. lnstructional capacity: Based on maximum
number of students per teacher
lntended Capacities
Mosl trequenlly used number Not deriv€d lrom any specific
calculatlons
Consistency over time
BUILDING CAPAGITIES
BHS
SMS
ConsPros
1,250
1,250
900
900
School Capacity
HHS
RMMS
School Capacity
BHS
SMS
Building Square Footage
Dodved trom sp€cific
calculations Nol necessarily accurate
237,000
207,000
1 18,500
122.000
59
48
1,580
1,380
878
1,440
1,517
1,208
904
Should r"main fairly consiglsnt
over tims
Building dosigns crsate
inconsistent derivalions
Should r€main ,airly consistent
ov€r limg
lncluding actual
stud€ntclassroom ratios
provid€s morc accuracy
Classroom Square Footage
Oorived from specific
calculations
Does not accounl for varying
instructional uses56
CapacitySchool
HHS
Cons
48 1,208
Building Square Footage
Classroom Square Footage
Pros Cons
Pros
HHS
RMMS
Total Psrman€{t
Sq. Ft.
Classrooms
BHS
BMMS
SMS
. Based on 1 teach€r per classroom
. State sets maximum sludent : teachsr ralio at 23 : 1
. 18.5 : 1 base calculation
r 20.5: 1 using all 10% ot'use il or lose it' flexiblility
.22:1at95%ADA
. 23 : 1 with non inslructional FTE
r Following table uses 25: 1
I nstructional Capacity
lnstructional Capacity
Non-instructional
Adjustment
. Family consumer science classrooms deduct one
available classroom
, Gyms counted as two classrooms
De.ived from specitic
calculations
Dogs not accouni lor varying
instructional uses
Should r€main tairly consistEnl
over timg
lncluding adual
studonl:classroom ratios
povid€s mo€ accuracy
55
44
1,275
1,375
1 ,'! 00
School
BHS
HHS
RMMS
lnslructional
Classrooms
Pros Cons
1,075
. Special Education classrooms counted as half
* Non-instructional computer labs deducted from
available classrooms
Classroom Square Footage
Capacity
SMS
I nstructional Capacity
Most accurately reflects actual Difficult to oxplain ratios ve6us
classroom usage maxrmums
Classrcom usag€ changos
capacily orrtcomes
4-period A-B Block
Class Sizes
' At 23:1, average class size = 30
* At +/- 6 variance, class size range = 24-36
. At 25:'1, average class size = 33
. At +/- 6 variance, class size range = 27-39
6-Period Trimester Class
Sizes
. At 23:1, average class size = 27.6
I At +/- 6 variance, class size range = 21.6-33.6
r At 25:1, average class size = 30
. At +/- 6 variance, class size range = 24-36
Pros Cons
(nco<l\ON6o1 F .\O(.)NO cO O v ch 6 \O F\ co Jr F- st \O !O \ 6 Or <t aO OloO or < r'i 6(6.iN m m <r 6 !^ !^ r-,, F. @ oo ot o! o ot o cr d N N rfi.rt a Lri
mao< (om01 (.) l.- \o dl (.) c'r <r \ocooJm roN co do: F\ <l o (o ()..,t rl .{rn!|)0.{iDlod)@OrrDc)(oF.iOrOrm..1 <tCON rOO\(^ t\orN F- O or ao @ ot o a{ st 1,. i!noo\ co 6 6 .o co or or N !^ F- or o m 6 F. or o d .n t' 1/1 F. 6 o d in !^ F. 6 ..1 ri (., o\ - <di di di di di di,'i .'i + + d + L..i ri ri ri ui d .D d ro' d d d N' Fi F.' r-: * A oo' ;' ci ;i oi oi
\oo<rco oloo€ -9-PPPS:co N <t N N N a r.. (o F- .! .r o o o ro F. o d < + ;i N >< )a = = __:!o @ (o !o (o N F. co 6 cn d\ (h o :- o, :- :. :- :. j.
N oi - Fr .o <r - o !o \ co ro ll 99I!J=S!\ o, ^ F- o./\ o N l/l F a q 5 ii6 6J:..i X\o .o \o lD \D F\ \o N - F. or o oi or or o) ;.:-:. :...i ..i ; _:
o 01 <r N i _ o co N < F. co \r !o !f rn 6 H 3 Rg3 S rS g g g\Do<'<' 6 ^ ro i \o d rn \o @ x E b d 5 6 :.i _ : 6i ilrD (D \ \o @.o \o \o \o \o \o \o \ N F\ co r\ o! or ot o:.:.;.:-:.:- _. J J..i.j-
EEE€EEE€3XT BqiSSPSEFSqSEEBEES:38Hfr IHlD F- @ ro \o !o !o \D F- F\ co F o' o, o :.:.:. :.
=:. -. .j. ..i. ..i. ... .". -r
s^sooo^F\h Ns"o.o or @ i r.\ . s q N 3 R 3 * S 3 g G!o -^ .n o n o - .o or H - -) 6e.t!^!oG)-ia.-.o .D \D ,^ F. @ \ co - o, o, 01 ,n :.. :.:.:. ] f J:: d: d.l
o, \o o.o ococo^F.\\oN o\ i Fr or I . I 3 S X 3 3 3 3 R 6N Or O O\ O i ^ <t N \ oO N O -, .a N ><(o-,^\o ro 6 -n \o .o \o r 6 \ c. oo .o or (D or :. o, o, :. :. :- -= .j, _, ].i.i
N n? i o ry F. s' N ry N cr oo,^ !.! s !-. < c.r .o 9 qr e o n o .r !o 3 S 3 S F S 3 : Smoo<6oi01 (o @oo1 <r i N F. qr F. N oor@ o o o (o (n l^ \ 6 cj 6 6 ; i : ;i ail!o (o (o F\ F. 0o N co 6 or or dr oi 6 or :- :. :- :-...i. J J ; ;
N !^ .o <r co q !Q 11 ry a.r p ! s.\ n o oB B E 3E 3 SP S 3,o 6 r< i< ;d - A 6 ; 6 ; H Ai 6 o.o-o-q'1 11nn^l
01 N a.r r.\ o <r a N 6F. sr co rr s s <r N..,,.n o,,^ R 3R3*SESEE!n m 0o @ m @ @ F. co o \o F.- r- lrj n .t n a. l:. O O'4 Cl sr 9 gr o 6 o - .i : - ^i n ln- - ;-:-:- j i. j..i.*. -. -.
g6E}33RG3E4S3EAE9iEEEDEEE3EEEgEilNfr fr H\ @ .o co co @ o. or or or or o, :. :- :. j j j j j j j _. j
o<ro,No1 m <r < o @ F. o,N e eo s e 4c eo qoSRhS9+FBgSP g$9
n ; s s fl f, s ts 3 G s R R a 5 5 ; s x 3 3 5 :- :- :. :. i i i i i i i 3 3 :-
co L.i F. !^ o < s, mo e t..n s .c F. s a 5 S G 3 R fi S : 5 S S il S R 3; 3 ; ; ; g G fr 3 R S ; S B S 3 3 3 3 S 3 6- o- q q'i 1 n n N. N.'1 "1 .l1 <-'.
E)ioF
F,
E
E
s
t
,9
.g
E
E
,E
o3
,,
E
O d N .n <l !n (o F. 6 or O i .! m < Ln (O l\ CO (h O .r .{ .'r <t rrl rO t- 6 o) O Hdr ai or or o o o o o o O O O o 3 a a',J a{ m ino oi o 01 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000 000 0 000 000 0 0idii^a.rNN N a! c{ c{ at a{ a{ a{.\{.!.1 a..l N.{NN; d N 05 d, 6 . .i ; + ;,i * A 6\ 6 .i ..l al + .rr,6 { o5 o1r 6'r & "i +,,\,b A ob d' 6d 6 d\ di 6 6 o o o O o o o o o d i i !r n !i..,t c{ c{ .!..,1 ..,1 ('d Ai ai ;i 6 6 o o o 6 6 6 o 6 6 o o o o ooo ooooooo oo o ooo o;:;i;; - - - N
^.rr..r
N.{ N.{N.{.{ ^l .{ ..l.{ N .t..r.{.t
ao
o
Eo
L'
E:OQ
|,;
a'ti-9(,'i'=s
i5:
Eio!
9E
!!=
crr <t i O F..r oO <t ol cn \O <r cD Or O cO \O.'r.{ lYl d c,.n.{i d@lY)o;.^ 6 !o.;6 o;r;1 6 + <.;;; i!^6 6(rrrornla!r.',rHoo.{F-oioroN(noF F. (o 6 L^ (o lji 6 or i.i ii .a oi ;.i ;j o. .1 e. \ o. s- 6- n'4 co- n a r. Q o \o o .^ ot .n 6
.! q) .n .o N !n m o co F- F- o .n q a.! .! < .n N @ i\ lrt € o @ or F (o in + ut F- (o aa <. .n.n o H @ <r s st .,) st 6 .n \D N F! Fs co d!6+'6riidNn !n < sl sl <r 6.^ro @\oN @@o1 or i rY| 6 r\ .o or o o d a{ N ao - (o ri i!
lY| (n d) m an in a sl \t < <. tt, tt <t- \t- rr-
F. !o .'r 6 o, <r € 6 o o F. .n \o ..! 1.. 9 \ \ !! a { L^ \ ry !a P $ S 3 3 6 3 X 3 S Nm F. (o <r Lrj !^ $ N n ut \S H d : 6 o = ; ; i 6i 6i ^i irico oo .o co ot or (h or o' :. :- ;- j ; j .l. *. -. -. -.
Classrooms
Total Adjust Net
Capacity calculation
Per room Total Notes
High schools
Bonneville
Hillcrest
Lincoln
Technical Careers
Total
56
59
5
4
51
55
25
25
t,275
t,375
150
75
2,875
(1) (2) (3) (4)
(1) (2) (3) (4)
(5)
(6)
47
47
3 44
43.53.5
23
23
L,OLz
1,001
2,0t3
Elementary schools
Ammon
Bridgewater
Cloverdale
Discovery
Fa irview
Falls Valley
Hillview
lona
Mountain Valley
Rimrock
Summit H ills
Tiebreaker
Ucon
Woodland Hills
Total
20
2t
24
23
16
29
23
27
24
2L
23
2t
2t
2t
3
3
3
3
3
3
3
3
3
3
3
3
3
3
t7
18
2t
20
13
26
20
18
2L
r.8
20
18
18
18
425
450
525
500
325
550
500
450
525
450
500
450
450
450
6,650
12
12
12
(2
12
(2
(2
(2
(2
(2
12
12
12
4
4
4
4
4
4
4
4
4
4
4
4
4
4
s)
s)
s)
s)
s)
s)
s)
s)
s)
5)
s)
s)
s)
s)
Summary of capacities of District 93 schools
Rough draft: work in progress
Notes for total classroom counts:
(1) Gyms count as more than one classroom in the totals column because more than one class is in the
gym at a time: x at Bonneville, x at Hillcrest, x at Rocky Mountain, and x and Sandcreek
Notes for adjustments:
(2)Special education classrooms count as 1/2 room each, due to a smaller student-to-teacher ratio. The
number of special ed rooms is 2 for each elementary, 6 for Bonneville, 4 for Hillcrest, 3 for Sandcreek,
and 6 for Rocky Mountain
(3) For both high schools, there are 3 family-consumer science rooms but only 2 classes can meet in
these rooms at a time
(4)There are non-instructional labs at many schools: 1 at each high school, 2 at Sandcreek, and 1
computer lab at each elementary school
(5) Each elementary school has a room dedicated to special education programs
(6) For Lincoln and the Technical Careers High School, expected enrollment was used as the capacity
number because while space does exist for more students at those schools, the district cannot use that
space unless students voluntarily enroll in those schools.
Middle schools
Rocky Mountain
Sandcreek
Total
(1) (2)
(u (2) (4)
25
25
25
25
25
25
25
25
25
25
25
,q
,q
Sample capacity calculations
Bonneville High School
51 Number of classrooms
57 Number of teachers
f.t2 Ratio ofteachers to classrooms
62 Adjusted number ofteachers (add 3 counselors, 1 librarian, and l athletic director)
18.5
t,747
7,201
23.7
28.2
20.6
1,27 4
7,342
25.3
31.4
Range of teacher to student ratio to receive state funding *
Capacity to achieve state funding ratios = adjusted num ber of teachers * ratios
Ad.iustment for average attendance being 95% of enrollment **
Average enrolled students per classroom = adjusted capacity / classrooms
Average enrolled class size = average enrollment / (number of teachers * 3/4)
* State funding for teachers requires the schools to maintain a set ratio of students per teacher' But flexibilitY is
proriJeo. runiing is still provided if the school hires at least 9o% of this number. This creates a range withing
which funding is received. The ratios vary by grade: 40 for kindergarten, 20 for grades 1-3, 24 for grades 4-6, and
18.5 for grades 7-12.
rr This Jdjustment is made because the state funding formula is based on attendance, not enrollment
q)
q)
b!(!
r!
t-o
ooc)
6v
E>,
cg c)
boo<r-
ra-9
OrE9a
^OJ
i(!oo)
(E!Jor-Pq)(! -oa-
t-c
-iE
€E9 o.r
rE4
EE
o)
o
0)
t-
0)q
m
o
C
ot-
(g
(J
t-
C)o.
o\
o
0)
bo(!,-
c)
6F
ooo
JO
-o a.)
E€oh
=_
(tt ',\
.J
v)
od,
c)
x
q)
(!
oa
:
rt)
0)
E
o
a6
!-
(,
E
I(g
0)
o
3
l.
cg
o
q)
OD
o
q)
IAc
.9
s:!(!I
.=
(!
CL(!(J
Eo
.c,Ila
o'c,co
o(a
rt)
O
L..)a\c!
ro
F.
aa
Oo
a{
@Oa]v)
E
I
t-
a)
o
c)
@
LN
O
m t-
@a
q)
0)
rno{
O
L'
a'.1
0)
F
L)f
.l
:E(JF
t/)t/)-
xq)
3
th
E
l,
o
C)L/)
c
rn
L.
rr,N
.i
7
(E
'El
r-
t..l
7
/
,/
o.
I
/7