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HomeMy WebLinkAbout11-04-2015 Minutes Regular Meeting3497 North Ammon Road, Idaho Falls, Idaho, 83401 (y (208) 525-4400 C> Fax (208) 529-0104 h www.d93schools.org Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent Regular Meeting Wednesday, November 4, 2015 at 7:00 PM District Board Room I. Pledge of Allegiance Opening Prayer given by Don Trauntvein II, Call to Order Vice Chairman Paul Jenkins called the meeting to order at 7:00 p.m, Chairman Brian McBride excused Vice Chairman Paul Jenkins present Treasurer Amy Landers present Trustee Jeff Bird present Trustee Greg Calder excused IV. Welcoming of Delegates and Visitors Others in attendance were Superintendent Dr. Charles Shackett, Director of Human Resources Dr, Shalene French, Chief Financial/Operations Officer April Burton, Director of Curriculum & Instruction Michaelena Nix, Director of Safe Schools, Maintenance & Operations John Pymm, Energy Education Specialist Don Trauntvein, Community Relations and Communications Phil Campbell, Child Nutrition Supervisor Heather Plain, Boy Scout Troop 271, Holly Giglio, George Bidstrup, Heidi Roth, and Board Clerk Mary Mortenson. Vice Chairman Jenkins reminded those who wished to speak during Public Input to sign in, chose one spokesperson, and give any written materials to the Board Clerk, V. Amend/ADprove the Agenda Vice Chairman Jenkins read the Motions and Orders to Amend and asked for a motion to amend the agenda. MOTION: Amy Landers made the motion to amend the Agenda. Jeff Bird seconded. The vote was 3 in favor with 0 opposed and 0 abstentions. Motion was carried, Vice Chairman Jenkins then asked for a motion to approve the agenda as amended. MOTION: Jeff Bird made motion to approve agenda as amended. Amy Landers seconded, The vote was 3 in favor; 0 opposed and 0 abstentions. Motion was carried. VI, Consent Calendar A. Minutes of Previous Meetings 1. Regular Meeting October 14. 2015 2, Executive Session October 14, 2015 3. Work Session October 21. 2015 4. Special Meeting October 28, 2015 B. Financial 1. Accounts Payable $6,381,860.34 Board of Trustees e, Brian McBride Paul Jenkins ` Amy Landers (� Jeff Bird Greg Calder 2, Proposed Contracts a. BYU Idaho Master Internship Agreement b. Foster Grandparents c, Kathryn Johnson Contract 3, Surplus Items 4. Bus Bids C, Emolovees 1, Conditional Emolovment First Name Pricillia Korrie Selina Nohemi Cindy Jennifer Michelle Cheryl Holly Michelle Chassidy Last Name Campbell Davis Garcia Gomez Valenzuela Hare Harvey Kelley Marchant Pena Reed Wiltse 2. Resignations and Terminations First Name Samuel Benjamin Ashley Stacy Georgia Jordan McKensey Heather Mandie Jennifer Spencer Sheryl Robin 3, Transfers Last Name Allred Bodily Bowen Burns Hodgson Luce Olson Smart Sorensen Taylor Trauntvein Trejo Villarreal -Ratcliff Department/Location Maintenance Department Falls Valley Elementary Bridgewater Elementary Child Nutrition Bridgewater Elementary Special Services Child Nutrition Summit Hills Elementary Special Services Child Nutrition Child Nutrition Department/School Maintenance Department Technology Department Falls Valley Elementary Bridgewater Elementary District Office Child Nutrition Rimrock Elementary Rimrock Elementary Special Services Bridgewater Elementary Maintenance Department Child Nutrition Bridgewater Elementary Position Custodian Special Ed Para Playground Assistant Cook Title One Para Autism Para Cook Overflow Para BI/PCS Para Cook Cook Position Custodian Technician -in -Training Overflow Para Title One Para Finance Specialist Cook Overflow Para Playground Assistant BI/PCS Para Title One Para Grounds Crew Cook Title One Para Effective Date 10/14/2015 10/16/2015 10/23/2015 10/20/2015 10/20/2015 10/12/2015 10/19/2015 10/14/2015 10/5/2015 10/16/2015 10/19/2015 Effective Date 9/22/2015 10/16/2015 5/14/2015 9/8/2015 11/03/2015 10/30/2015 6/4/2015 10/30/2015 6/4/2015 10/23/2015 10/16/2015 10/27/2015 10/30/2015 Vice Chairman Jenkins asked if any Board Member would like to remove any items from the Consent Calendar to the agenda. He then asked if any Board Member had any questions with regard to the Consent Calendar. Hearing none, he then asked for a motion to approve the Consent Calendar. From: To: Kristi Leonard Early Childhood Para at Ammon Elementary BI/PCS Para at Ammon Elementary LuJean Tallman Playground Assistant at Rimrock Elementary Overflow Para at Rimrock Elementary 4. Proposed Stipend and Leadership Assignments First Name Last Name Department/Location Position Effective Date Mark Asper Rocky Mountain Middle School Boys Basketball Head Coach 10/7/2015 Charles Balmforth Hillcrest High School Wrestling Assistant 10/26/2015 Dennie Edwards Bonneville High School Boys Basketball Freshman Head 10/12/2015 Mandi Keck Rocky Mountain Middle School Assistant Volleyball Coach 8/17/2015 Leanne Thurston Bonneville High School Debate Assistant 10/12/2015 5. Alternative Authorizations Daralee Beck Bonneville High School Special Education Certification D. Students 1. Trip Requests Vice Chairman Jenkins asked if any Board Member would like to remove any items from the Consent Calendar to the agenda. He then asked if any Board Member had any questions with regard to the Consent Calendar. Hearing none, he then asked for a motion to approve the Consent Calendar. MOTION: Jeff Bird made motion to approve Consent Calendar, Amy Landers seconded, The vote was 3 in favor; 0 opposed and 0 abstentions. Motion carried. VII. Public Input Pursuant to Board Policy #1550 Public Participation in Board Meetings Public Input shall be held to a maximum of 1 hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting, but may direct the Superintendent to consider such an item at a subsequent meeting. Holly Giglio, 688 Katie Court, Ammon, ID My son is a student at Bonneville High School, Tonight you will be voting on the Restraint and Seclusion policies for the District. I would like to express my appreciation for realizing the need for this policy. Being a teacher or an aide in today's schools is not easy; however, being a parent of a child with special needs who has extreme behaviors is not a picnic in the park either, Because I know firsthand how difficult the days can be, and what can happen to a child who is retrained, I am excited to see these policies in practice in our schools. I feel schools need these policies to protect staff and students, by creating a safer working environment for everyone. This policy puts accountability in place with guidelines as to when restraint and seclusion is to be used, and for the reporting of the incidences to parents. Never again should a parent be uniformed when a situation results in restraining or secluding their child, I would like to say thanks to Julian Duffey and Rex Miller for working so hard to get these policies written; personally, I have campaigning for these over three years. My family is grateful for your efforts. These policies will make a huge difference to our schools. VIII. New Business A. Proposed Policv for 30-dav Review (first readina) - Dr. Shalene French 3050 Attendance 3050P1 Attendance Procedure Vice Chairman Jenkins invited Dr. Shalene French to present Policy 3050 and 3050P1 for 30 day review. Dr. French stated these policies have been updated to current practice. The Loss of Credit due to Attendance (LAC) is no longer used at the middle school level. The student's behavior of not being in school would not be reflected in their grades, and the student will be able to turn in missed assignments and earn the necessary grade. LAC is still being used at with the high school level. Policy 3050P1, the procedures for Policy 3050, has also been updated. Vice Chairman Jenkins asked for a motion regarding posting the policies presented for 30 -day review. MOTION: Amy Landers made motion to approve moving Policy 3050 and 3050P1 to 30 -day review. Jeff Bird seconded. The vote was 3 in favor; 0 opposed and 0 abstentions. Motion carried. B. Semester Calendars 2016-2017 - Dr. Shalene French Vice Chairman Jenkins invited Dr, Shalene French to present the 2016-2017 Semester Calendars. DR. French stated these calendars are in conjunction with the 2016-2017 Trimester calendars reviewed in the October 14, 2015 board meeting. The semester calendars can be posted online after the Secondary principal's meeting to be held Tuesday, November 10, 2015 as the board deems appropriate. IX. Old Business A. Proposed Policv for Final Adoption (second readina) - Dr. Shalene French 3115 Physical Restraint and Seclusion 3115F1 Physical Restraint and Seclusion Incident Form 3115F2 Physical Restraint and Seclusion Debriefing Notes Form 3115P1 Physical Restraint and Seclusion Procedures 3115P2 Physical Restraint and Seclusion Incident Reporting Procedures Vice Chairman Jenkins invited Dr, Shalene French to present Policy series 3115, two forms and two procedures which have been out on 21 -day review since our last board meeting. We are submitting these policies for final adoption. Vice Chairman Jenkins asked for a motion regarding Final Adoption of Policies 3115, 3115F1, 3115F2, 3115P1 and 3115P2, MOTION: Jeff Bird made the motion to move Policies 3115, 3115F1, 3115F2, 3115P1 and 3115P2 for Final Adoption. Amy Landers seconded. The vote was 3 in favor; 0 opposed and 0 abstentions. Motion carried. X. Committee, Curriculum, and Administrative Reports A. Report on the State of the District - Heather Plain, Child Nutrition Vice Chairman Jenkins invited Heather Plain, Supervisor of Child Nutrition to present the State of the District Report. Mrs. Plain expressed her appreciation for the Board's support to the Child Nutrition program at Bonneville Joint School District 93. As of October 30, 2015, we are providing daily 5,247 lunch and 1,500 breakfast meals. In July 2015, twenty five of our staff attended a national conference on child nutrition in Salt Lake City, UT. Also, starting in July 2015 there are new training standards implemented including an expectation for education for all kitchen staff, whether part or full time or management, We have hired a training kitchen manager; she is creating a training program for our new employees where they will be trained in a "training" kitchen for two weeks before entering the school kitchens, We feel this might help with our employee turn -over and increase longevity in our kitchens. We have been encouraged to apply for wellness grant. The Dairy Council and the National Football League grant has brought over $10,000 to the Child Nutrition program and we have been able to get new equipment, In January 2015 we have been able to collaborate with Idaho State University with their dietician internship program; this has allowed us to take our program to the next level and improve our practices. This fall we started to collaborate with the Family Consumer Science teachers at Bonneville HS and the students in those are now interning in the kitchen as well. The students get real life experience in a commercial kitchen. This has been a very positive experience for the students and hope to implement this program at Hillcrest and Lincoln high schools. Our posts on our Facebook page helps keep parents informed about our services and programs. Our PLC committee is hoping to have an Instagram account to connect with students. We meet weekly with students at Bonneville HS; this helps us to know the needs and interests of our high school students, In addition to our students, we provide meals for the White Pine Charter School and the Monticello Montessori Charter School who walks to Woodland Hills for lunch. We are also grateful for the policy that has been put in practice concerning meal charges and has made a positive impact informing parents of their student's lunch money usage and balances. Vice Chairman Jenkins asked if there were any questions for Mrs. Plain. The question was raised on the procedure when a student cannot pay for a meal. At the high schools, if there is a concern on the student's account, they are asked to talk with the kitchen manager privately and she informs the student that they need to pay lunch money. If it a repeat offender, the student will get a cheese sandwich; alternate meals are written into board policy and no students will go hungry. In the middle schools messages are left on parent's voicemail about shortage of lunch funds in their child's account and the student will be given an alternate meal. At the elementary level they are given a whole meal and parents are notified that account needs paid. An alternative meal will be given if funds are not received. Any outstanding charges are paid by the district at the end of the year. Amy Landers complimented Mrs. Plain and her vision for the food service program at Bonneville Joint School District 93. Dr. Shackett commented that she is a rock star for child nutrition and Mrs, Plain is making a positive impact throughout the whole state. A. Bond Report Update — John Pymm Vice Chairman Jenkins invited John Pymm to present Bond Report update. Mr. Pymm expressed his excitement of the passing of the bonds for building a complete high school. Now the work begins! During the pre -bond preparation, Hummel Architecture firm in Boise in concert with Kurt Karst and his architecture group in Idaho Falls were chosen to be the design team for the new high school. Mr. Brad McKensie will be involved as the construction manager. The architects proposed schedule was handed out to the Board; this gives a time -line of the construction process, • Programming — What do we want or need in this high school, i.e. number of science labs, math classrooms, etc. What are the components that we really need in the building? • Schematic Design — Floor plans • District review and approval • Design Development — Create a 3-D image of building and design the outward appearance • District review and approval • Construction Documents -- Specific plans for all components of the building, i.e., electrical, plumbing, etc. • Agency Permitting - When complete the plans are sent to State Industrial to be approved and permits are prepared • Bid Construction Documents — Bids are sent out for each construction component • Approval to Proceed with Construction — • Construction — June 2017 -May 2019 • Closeout and Commissioning — Walk-throughs and finalized • District Occupancy — July 2019; moving in furniture, computers, and offices set up, etc. • Fall Classes Start — August/September 2019 Questions: Why will it take two years for construction? Winter weather plays role in when building can occur. Construction can take place in the winter; however, it will cost more, Compressing the construction could cause entering the new high school half way through the school year and would increase the cost. Bidding is contingent on the timeframe provided. Amy Landers requested a public statement about which design that will be chosen for the new high school. Mr. Pymm stated it is possible to choose the same design plan of an existing high school, however, overtime changes occur, i,e., codes or materials or construction technology, etc. If we adopted an existing plan we need to ask if it fits our needs, including size, It would require us to readjust our construction costs. The best solution is what is best for our needs; no two schools are the same. Even with an existing plan, the architects will still need to draw our plan; architects do not copy plans. XI. Call for Agenda Items for Uocomina Meetinqs A. ISBA Annual Convention - Wednesday, November 11 -Friday, November 13, 2015 - Coeur d'Alene, Idaho B. Work Session - Wednesday, November 18, 2015 - Canceled C. Regular Meeting - Wednesday, December 9, 2015 - District Board Room 7:00 p.m. D. Work Session - Discovery Elementary - Wednesday, January 6, 201611:30 a.m. E. Regular Meeting - Wednesday, January 13, 2016 - District Board Room 7:00 p.m. F. Work Session - Falls Valley Elementary - Wednesday, January 27, 201611:30 a.m. Vice Chairman Jenkins asked if there are any agenda items to be added for upcoming meetings. There has been discussion about having a board meeting at the convention in Coeur d'Alene next week to discuss the financial timeline of the bond moving forward. Mr. Pymm stated that Scott Straubhar of Hummel Architects will be in Coeur d'Alene next week and available to meet with the board as well, Mrs. Burton stated that the meeting was considered for the Board to meet with the bond attorneys to discuss what the financial timeline would be. The Board Clerk will contact Chairman McBride to confer with him about setting this meeting, XII. Executive Session A. The Board will enter into Executive Session pursuant to Idaho Code Section 74-206(1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. The executive session will be closed to the public as permitted by law Vice Chairman Jenkins stated that due to only three Board members present, the board is not able to hold an Executive Session. XIII. Motions from Executive Session XIV, Adiournment Vice Chairman Jenkins asked for a motion to adjourn. MOTION: Amy Landers made motion to adjourn. Jeff Bird seconded. The vote was 3 in favor; 0 opposed, abstentions. M tion carried. Meeting adjourned at 7:43 p.m. APPROVED: Chairman ATTESTED Y& 2--° Clerk Date: