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Home My WebLink About01-13-2016 Work Session Minutes3497 North Ammon Road, Idaho Falls, Idaho, 83401 % (208) 525-4400 ' Fax (208) 529-0104 www.d93schools.org Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent Work Session of the Board of Trustees Technical Careers Conference Room January 13, 2016 3:30 PM I. Call to Order Chairman Brian McBride called the meeting to order at 3:39 p.m. Il. Roll Call Brian McBride present Paul Jenkins present Amy Landers present Jeff Bird present Greg Calder present III. Welcome Visitors and Deleaations Chairman McBride welcomed Alderson Karst & Mitro Architects and Hummel Architects to our meeting, At our last work session meeting in December 2015 they presented the beginning phases of our high school design; today they will show us the specifics. Others in attendance were Superintendent Dr. Charles Shackett, Deputy Superintendent Marjean McConnell, Assistant Superintendent Scott Woolstenhulme, Director of Human Resources Dr. Shalene French, Chief Financial/Operations Officer April Burton, Director of Curriculum & Instruction Michaelena Hix, Director of Safe Schools, Maintenance & Operations John Pymm, Community Relations and Communications Phil Campbell, Director of Secondary Special Education and Federal Programs Julian Duffey, Technical Careers High School Principal Craig Miller, Hillcrest High School Principal Doug McLaren, Owner's Representative Brad McKinsey, Scott Straubhar, Ed Daniels, Toby Norskog, Amelia Marek, and Yi Liao from Hummel Architects, Kurt Karst of Alderson Karst & Mitro Architects, Michael Graham, Jay Johnson, Reed Miller, Nick Contos, Aaron Johnson, Doll Clements, Blake Davis, Kathy Hall, Melissa hall, Joe Blakley, Heather Gerald, Stan Marshall, Logan Bingham, SueAnn Dabell, Jeff Freiberg, and Board Clerk Mary Hansen. IV. Items for Discussion A, Hiqh School Design Presentation - Hummel Architects Principal Architect Scott Straubhar of Hummel Architects introduced the agenda. Based on the specifics discussed in December 2015, the items discussed were site planning, major components of the building and massing (refers to the general shape and size of a building.) As per budget, this building will be +/- 240,000 square feet, for 1,500/1,800 students. Principal Architect Ed Daniels presented the Design and Site plan, Highlights discussed were: • Site plan shows the whole picture, dictates how to zone the building, how to access the site, surrounding neighborhood, etc. • Anchors will be the gymnasium, the auditorium and administration area • View of stadium from weight room • Security points to lock off parts of building to reduce access to classrooms outside of the school day • Special needs will have their own entry • Five major entry points to the building • Building angled for energy sustainability • Completely finish future classrooms third floor, now or later? Board of Trustees Brian McBride Paul Jenkins Amy Landers Jeff Bird Greg Calder • Natural light wells allowing flow of light into classrooms and over entrances to third floor • Science department will be on the third floor for ventilation reasons • Administration offices will have view of incoming and outgoing students and patrons • Gym and auditorium will have its own lobby space • Large parking lot for students, sport events and auditorium events • Sports concessions will be near the kitchen • Administration and media center will be on one floor • Simple circulation and flow of hallways • Student lockers on 2nd and 3rd floor corridors that are not heavily traveled • Main flow stairs for access and egress • Utilitarian stairs throughout the building to ease traffic flow • Elevators for handicap use and in auditorium to balcony level • Student drivers should not interfere with bus traffic • Sport complex orientation due to solar • Utilities in connection to future middle school • Site to eliminate school traffic through neighborhoods Questions and concerns were: • Neighborhood concerns o Buffering of existing noise and lights from activities o Disperse student loads in two exits o No school traffic through neighborhoods o Excess property space? ■ County does not want dead end streets in neighborhoods nearby ■ Infrastructure in place will be good selling point • Main gym entry access need to be near the parking lot for that venue • Home team west side, gym entry/parking on west • Flow of bus drop off, student drivers, and patron visitors still need to be considered • Visitors should enter admin first before entering school • Shorten entrance corridor • Arts on the south side? o Music on north side of building for easy access to stadium/fields for practice and performance Floor plan specifics: • Grade level locker space, i.e., 9th grade hall, etc. • Sound barrier in weight room and band rooms • General classrooms on second floor • Storage rooms for Science area • 10 foot hallways without lockers • 12 foot hallways with lockers only on one side of hallway • Limited access into building • Control point with locking doors more for after-hours functions • Commons near administration area • Security of doors during school day vs. events • Lock access points during specific hours of school operation • Evacuation of building will be accordingly with national fire codes regulations Back to the drawing board: • Flow of bus drop off for high school students and future middle school students • Determine stair flow max at one given time • Reconfigure parking access to gymnasium/sporting events Kurt Karst informed the Board that the preliminary plat, site plans, and conditional use application are due to Bonneville County February 23, 2016 and the hearing will be held on March 22, 2016. These deadlines are necessary to move forward with our design process. Falls Water has adequate water for our fire protection needs. The waste water lines need to be upgraded. The meeting was recessed at 5:45 p.m. for dinner and reconvened at 6:12 p.m. B. Bond Financina - Nick Miller, Eric Heringer Chairman McBride introduced Nick Miller from Hawley Troxell to present on the bond financing. Mr. Miller explained Hawley Troxell provides the legal opinion for the bonds. There will be two bond resolutions presented for approval tonight at the regular board meeting. First the Reimbursement Resolution; this covers any bond money spent before the bonds are delivered and allows the District to be reimbursed those funds. Second, a resolution of combing two series of bonds - the sale of the current 2016 bonds (2016A) and refunding of the existing 2009 bond (20168), in order to save money. Pursuant to Section 57-235, Idaho Code, as amended, the Board hereby delegates to the Delegated Officer, the District's Superintendent and the Finance Director, the power to make the following determinations on the date of sale of the Bonds, without any requirement that the members of the Board meet to approve such determinations, but subject to the limitations provided. Those limitations are setting interest rate cap for new money bonds and setting savings thresholds for refunding bonds. Therefore, tonight the Board will be giving the District Delegated Officers the final authority to set the rate on the bonds. Mr. Miller emphasized that the true interest costs of the 2016A Bond could not exceed 3,35% over the time of the bond. He then concluded by explaining the Exhibits of the Bond Resolution. Eric Heringer of PiperJaffray, the bond underwriter, reviewed the Bond election outcome. The Bond would be for $63.5 million with a term of 17.5 years based on a Market Value Growth assumption of 4%. It would be structured around existing bonds and other levies. District levy needs will be considered for future supplemental and M&O levies. When the bonds are sold, the full amount will be delivered to the District. Mr. Heringer stated that the Federal short term rates have increased; however, the long term rates are falling. This is due to a reasonable supply and high demand and now is a good time to sell bonds! He explained the pros and cons between selling the entire bond authorization now or splitting the sale, $40 million now and $23.5 million in 2017. Either way the District would need to close on the bond sale by March 15, 2016 in order to have it paid off by September 15, 2033. Important upcoming dates are February 10, 2016 when the District will receive its bond rating, February 23, 2016 when the bonds can be priced and the interest rates locked in, and March 15, 2016 for the sale of the bonds. V. Call for Aaenda Items for Uncomina Meetinas Chairman McBride asked if any board member had any agenda items to add to an upcoming meeting. Hearing none, he adjourned the meeting. A. Regular Meeting - Wednesday, January 13, 2016 - District Board Room - 7:00 p.m. B. Work Session - Wednesday, January 27, 2016 - Falls Valley Elementary -11:30 a.m. C. Regular Meeting - Wednesday, February 10, 2016 - District Board Room 7:00 p.m. D. ISBA Day on the Hill - Monday, February 15 -Tuesday, February 16, 2016 - Boise, ID E. Work Session - Wednesday, February 24, 2016 - Summit Hills Elementary -11:30 a.m. VI. Adiournment The meeting was adjourned at 6:54 p.m. APPROVED: hmairman ATTESTED: f 4 Clerk Date:l/�l o�f�G