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Home My WebLink About02-10-2016 Minutes Regular Meeting3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525-4400 Fax (208) 529-0104 i www.d93schools.org Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent Regular Meeting District Board Room February 10, 2016 7:00 PM I. Call to Order Chairman Brian McBride called the meeting to order at 6:04 p.m. ll. Chairman McBride announced that the Board will enter into Executive Session pursuant to Idaho Code Section 74-206(1)(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated to fill a particular vacancy in an elective office is being filled; Idaho Code Section 74-206(1)(b)To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; Idaho Code Section 74-206(1)(c) To acquire an interest in real property which is not owned by a public agency. The Executive Session will be closed to the public as permitted by law Chairman McBride asked for a motion to enter into Executive Session. MOTION: Jeff Bird made the motion to enter into executive session for the reason stated. Greg Calder seconded. The vote was 4 in favor with 0 opposed and 0 abstentions, Motion was carried. III. Chairman McBride then asked for a roll call vote: Brian McBride yes Paul Jenkins yes Amy Landers excused Jeff Bird yes Greg Calder yes VI. Move Back Into Open Meeting Chairman McBride asked for a motion to move back into Open Meeting. MOTION: Greg Calder made the motion to move back into open session for the reason stated, Jeff Bird seconded, The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. The Board then moved into the Board Room to conduct the regular meeting scheduled at 7:00 p.m. V. Pledge of Alleqiance VI. Call to Order Chairman Brian McBride called the meeting to order at 7:04 p.m. Opening prayer was offered by Shalene French VII. Roll Call Brian McBride yes Paul Jenkins yes Amy Landers excused Jeff Bird yes Greg Calder yes Board of Trustees Brian McBride Paul Jenkins Any Landers Jeff Bird Greg Calder VIII. Welcomina of Deleaates and Visitors Those in attendance were Superintendent Dr. Charles Shackett, Deputy Superintendent Marjean McConnell, Director of Human Resources Dr. Shalene French, Chief Financial/Operations Officer April Burton, Director of Curriculum & Instruction Michaelena Hix, Director of Safe Schools, Maintenance & Operations John Pymm, Energy Education Specialist Don Trauntvein, Community Relations and Communications Phil Campbell, Director of Elementary Special Education and Federal Programs Rex Miller, Food Services Supervisor Heather Plain, Rocky Mountain Middle School Principal Jason Lords, District Math Specialist Rodd Rapp, Bonneville High School Principal Heath Jackson, Hillcrest High School Principal Doug McLaren, Hillcrest High School Assistant Principal Josh Haggerty, Technical Careers high School Principal Craig Miller, Tom Hunsaker, Jami McLing, Karianne Perrenoud, Angie Pipinich, JoyLynn Gleave, Kelly Gardner, Adrian McCraken, Jimmy Hancock, McKan Scott, Shawn Blue, and Board Clerk Mary Hansen, Chairman McBride reminded those who wished to speak during Public Input to sign in, chose one spokesperson, and give any written materials to the Board Clerk. IX. Amend/Approve the Agenda Chairman McBride asked for a motion to approve the agenda. MOTION: Paul Jenkins made the motion to approve the Agenda. Jeff Bird seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. X, Consent Calendar A. Minutes of Previous Meetinas 1. Work Session January 13, 2016 2. Reaular Meetina January 13, 2016 3. Executive Session/Work Session January 27, 2016 B. Financial 1. Accounts Pavable a. $7,118,018.71 2. Proposed Contracts a. Vallev Office Svstems b. Bonneville Hiah School Networking C. Emolovees 1. Conditional Emplovment First Name Last Name Department/Location Position Effective Date Kristy Bowen Special Services Department BI/PCS Para 1/18/2016 Gary Elliott Transportation Department Bus Driver 2/112016 Judie Fohs Bridgewater Elementary Title One Para 1/21/2016 Martha Gomez Child Nutrition Cook 1/21/2016 Kevin Harris Maintenance Department Maintenance Personnel 2/8/2016 Nicole Jensen Transportation Department Bus Aide 2/1/2016 Bryce Johnson Maintenance Department Custodian 1/11/2016 Tanya McRae Lincoln Alternative High School Classroom Aide 2/1/2016 Heather Nielsen Cloverdale Elementary Overflow Para 2/3/2016 Sarah Ott Ucon Elementary Playground Assistant 2/4/2016 Gerald Petersen Maintenance Department Custodian 1/12/2016 Katie Poore Discovery Elementary Overflow Para 2/3/2016 Mark Price Mountain Valley Elementary Playground Assistant 2/2/2016 Tiffany Ralph Falls Valley Elementary Playground Assistant 1/14/2016 Orrey Randall Special Services Department PSR 1/11/2016 Justin Webster Maintenance Department Custodian 1/14/2016 Amanda Whitt Bonneville High School School Secretary 2/8/2016 Sheri Woodbury Falls Valley Elementary Overflow Para 1/13/2016 2. Resianations and Terminations First Name Last Name Department/School Position Effective Date Mark Asper Bonneville High School Assistant Track Coach 1/27/2016 Jamie Bennett Special Services Department DRR Para 1/25/2016 Melissa Bennett Child Nutrition Cook 1/29/2016 Breha Blanchard Transportation Department Bus Aide 1/4/2016 Pricillia Campbell Maintenance Department Custodian 1/21/2016 Larie Elliott Ucon Elementary Playground Assistant 1/11/2016 Selina Garcia Bridgewater Elementary Playground Assistant 12/18/2015 Elizabeth Herriges Bonneville High School Special Ed Para 1/29/2016 Lora Hill Cloverdale Elementary Overflow Para 1/29/2016 Amy Keck Telford Academy Teacher 2/2/2016 Rhett Kimble Special Services Department PSR 12/18/2015 Ho Hoa Kwan Child Nutrition Cook 1/11/2016 Sarah Meng Special Services Department Early Childhood Para 10/6/2015 Carl Pease Ucon Elementary Special Ed Para 1/29/2016 Annie Reichelt Hillcrest High School Teacher 6/3/2016 Matthew Russell Transportation Department Bus Driver 1/29/2016 Allison Shirley Discovery Elementary Overflow Para 1/4/2016 Arlene Umphlette Mountain Valley Elementary Playground Assistant 1/12/2016 Lyle Woolstenhulme Maintenance Department Maintenance Personnel 1/6/2016 3. Retirements First Name Last Name Department/School Position Effective Date Bradley Herbst Technical Careers High School Teacher 6/3/2016 Travis Mitchell Bonneville High School Teacher 6/3/2016 4. Transfers Transfers: From: To: Alonna Allred Computer Lab Para at Telford Academy Cook at Rocky Mountain Middle School Kristine Ferrin Overflow Para at Iona/Fairview Elementary Overflow Para at Ammon Elementary Tommy Infanger Special Needs Coordinator/Transportation Dept. Bus Driver at Transportation Department Daniel Lewis Bus Driver at Transportation Department Special Needs Coordinator/Transportation Dept. Kathryn McCabe DRR Para at Bonneville High School PSR at Special Services Department Linda Richards Cook at Woodland Hills Elementary Cook at Ammon Elementary 5. Proposed Stiaend Assianments First Name Last Name Department/Location Position Effective Date Thomas Coxson Bonneville High School Assistant Track Coach 1/27/2016 Dillon Dopp Bonneville High School Assistant Track Coach 1/29/2016 Matt Virgil Bonneville High School Head Football Coach 1/19/2016 6. Separation Aareement D. Intern and Student Teacher Assignment Last First University District School Principal Snare Ashley BYU-1 BJSD #93 Lincoln Howard Goodman Shauna Grand Canyon BJSD #93 Mountain Keller University Valley Goodman Shauna Grand Canyon BJSD #93 Falls Cziep University Valley E. Students 1. Alternate Graduation Reauests a. Lincoln High School Students 2. Early Graduation Reauests a. Bonneville High School Students 3. Club Reauests a. HHS Japanese Club 4. Trip Reauests a. Hillcrest High School b. Technical Careers High School F. Bus Routes as of February 2, 2016 3 Teacher Dates Depperschmidt08/18/1610/12/16 Steel Subject Chairman McBride asked if any Board Member would like to remove any items from the Consent Calendar to the agenda. He then asked if any Board Member had any questions with regard to the Consent Calendar. Hearing none, he then asked for a motion to approve the Consent Calendar. MOTION: Jeff Bird made the motion to approve the Consent Calendar, Greg Calder seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. XI. Public Input Pursuant to Board Policy #1550 Public Participation in Board Meetings Public Input shall be held to a maximum of 1 hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting, but may direct the Superintendent to consider such an item at a subsequent meeting. Shawn Blue — 3231 1St Street, Idaho Falls I have contacted Don Trauntvein about the options for field use and spring fee schedule in District 93, Jimmy Hancock and I are interested in starting a co-ed flag football league in area; currently the fee for using a field is $250 per day. We are requesting a change of those fees or willing to negotiate the cost, at a lower rate per game vs. a per day fee. This league will facilitate use and create funds for the District when the fields are not being used otherwise. XII. New Business A. Team Jaguar from RMMS - Jami McLing, Karianne Perrenoud, JoyLynn Gleave, Angie Pipinich Chairman McBride invited Team Jaguar to share their presentation. Team Jaguar members are JoyLynn Gleave, Science teacher; Angie Pipinich, Math teacher; Karrianne Perrenoud Language Arts teacher; and Jami McLing, History teacher all from Rocky Mountain Middle School, Team Fusion, a program that we have started this year, helps us to collaborate, review our objectives and to team "coach" our students in an interdisciplinary, project based classroom, such as History and Science. We present our students with real world problems and encourage them to use all the standards to accomplish their goal. Blended learning means online learning and classroom learning; mentoring and guiding students, not lecturing. Our passion is to ignite students and get them excited to learn again. Currently, we use three classrooms and cafeteria to work with our students. This allows for bigger classes at times, or smaller classes, such as science labs. We have created four projects implanting all four of our academic disciplines and standards into one big project. We would like your support to help us expand our opportunities as pilot program by applying for Summit Base Camp — a free program which helps public schools bring personalized learning back into the classroom. Often we discuss mastery based education or standard based learning, which can slowdown the learner who wants more information faster, but are kept back while the whole classroom catches up. This program customizes instruction to meet student's individual interests and needs; it puts the students in charge of their own learning, helps teachers meet student's interests and encourage self-directed learners. When we are accepted into the program we will be able to connect with other educators, access Personalized Learning Plans (PLP), and utilize technology platforms including project designs for deeper learning. They also provide ongoing professional development programs and intermittent testing to monitor our student's progress. We are also applying for the Idaho Mastery Education Network (IMEN) to be one of 20 pilot schools in Idaho. For both of these programs we need the full support of the School Board and the Superintendent. IMEN requires one school board member and the superintendent to help act in the decision making process and implementing assessments. In addition, we would need flexibility in the school day schedule and the leeway to explore alternative options for curriculum, pacing and advancement, especially in math. We would need support for implementing the standards based grading at the middle school level. We also feel the District needs a plan to move forward with a one- on-one technology program to encourage more blended learning and mastery based learning. Currently, our team has 150 students with 30 Chrome Books. Grant monies received has allotted us to purchase 10 more Chrome books for our students. Even local business can pitch in to help cover our technology needs. We want to be successful! Rocky Mountain Middle School Principal Jason Lords has been supportive of our efforts and the future of this program. Chairman McBride invited Team Jaguar to present more information in an upcoming work session. B. Construction Manager/General Contractor (CM/GC) Recommendation - John Pymm Chairman McBride invited Mr. John Pymm to present the recommendation for the Construction Manager/General Contractor (CM/GC). Mr. Pymm explained that the CM/GC building process is new to the state of Idaho and to the Bonneville Joint School District 93. CM/GC are chosen on qualifications, and not on price. Idaho Code 54-4503, 54-4511 and 67-2320 outline the rules of the CM/GC. The district sent out a request for qualifications (RFQ) and advertised to any contractors or construction firms that would be interested in the new high school project and to be considered for the interview process. Five firms responded, all were interviewed, and references checked. The committee recommendation for the Board is to enter into negotiations with Hughes General Contractors, a Utah firm as the CM/GC for the new high school project. Although not a local company, they presented the CM/GC process model well, displayed value in their services and ability to reduce costs, improve quality of the building, and provide safety training. Hughes General Contractors will involve local subcontractors and people in the building process, offering training, if warranted, They will reach out to the neighborhood community and be sensitive to their concerns. They will allow students from the vocational programs at Technical Careers High School to experience the construction process on sight, first hand. The CM/GC will help with the design process, put together a guaranteed maximum price for the project rather than an open bid as we have seen before in Idaho. The Idaho Code allows for the selected firm to bid on the work within the project; however, they will need to submit bids and bidding will be the competitive model as used before, going with the lowest bidder. The owner's representative will put together rules and guidelines that will ensure the biding process to be fair and remain competitive. All the interview committee members agreed at the end that Hughes General Contractors was the best choice, although our owner's representative thought hiring locally would be a wiser choice and made significant efforts to convince the committee to lean towards recommending a local firm. However, at the end of discussion, the committee came to an agreement that Hughes General Contractors was the best choice. Board members Paul Jenkins and Amy Landers served on the committee. Mr, Jenkins stated the committee came to a unanimous recommendation. The committee listened very carefully and reviewed the printed material in the Hughes General Contractors RFQ and questioned them in depth. Mr. Jenkins stated he felt very comfortable in recommending the Hughes General Contractors firm. He was impressed about their safety training and their community outreach. Chairman McBride asked for a motion regarding the appointment of Hughes General Contractors as the CM/GC for the new high school. MOTION: Paul Jenkins made the motion to accept Hughes General Contractors as the CM/GC for the new high school. Greg Calder seconded, The vote was 3 in favor with 1 opposed and 0 abstentions. Motion was carried. Jeff Bird stated that he understands the recommendation; however, feels it would have been best to go with a local firm. XIII, Old Business A. Proposed Policv for Final Adoption (second readina) - Marjean McConnell 1. 5310, 3305 and 4350 Smokina or Use of Tobacco Products and Nicotine Innovations (Smoking on School Property) Chairman McBride invited Ms. Marjean McConnell to present on Policy 5310/4350/3305 for Final Adoption. Ms. McConnell informed the Board that this policy has been out on 30 day review and had not received any feedback on it, There has been a few instances recently with students and e -cigarettes, so this policy is timely. Chairman McBride asked if there were any questions from the Board for Ms. McConnell, Hearing none, he then asked for a motion to approve Policy 5310/4350/3305 for Final Adoption. MOTION: Jeff Bird made the motion to approve the policies 5310/4350/3305 for Final Adoption, Greg Calder seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. XIV. Committee. Curriculum, and Administrative Reports A. Report on the State of the District 1. Administration Evaluation Overview - Dr. Charles Shackett, Marjean McConnell Chairman McBride invited Dr, Charles Shackett and Ms. Marjean McConnell to present the report on the State of the District. Dr, Shackett explained to the Board that during this time of the year is when the District does the mid -year Administrative evaluations. Our District has the very best principals in all our schools! Our principals and teachers have a kind of autonomy and freedom to make those type of decisions, to collaborate and explore new teaching methods, such as Team Jaguar who presented this evening. The administrators in the District are grateful to the Board for allowing this autonomy. We would like to explain the process we go through with each of our principals. After the Board sets their goals early in the year, we meet with the administration to review these goals and ask each principal to meet with their PLC teams in setting smart goals for their schools based on the Board goals. Everything we do in District comes from Board goals. The District uses the School Leadership Evaluation Model from Marzano. There are five domains: 1) Data Driven Focus on Student Achievement; 2) Continuous Improvement of Instruction; 3) A Guaranteed and Viable Curriculum; 4) Cooperation and Collaboration; and 5) School Climate. The administrators align their goals with these domains and the Board goals. The state requires assessments showing student achievement and our District is proficient or above the state on many assessment rates. Ms. McConnell spoke about how the District tabulates all the information from the Mazano evaluations to see where our strong areas are and where we need to improve; we also looks at the outliers. This data helps us know how we need to help our principals to go forward. Each principal is given a school data profile and in return they give us a school narrative; this becomes part of their evaluations. In the spring, all principals will meet with the directors, such as the Human Resource Director or the Director of Special Education, etc. The principals also turn in their goal sheet showing how they did accomplishing their building's smart goals. This evaluation includes goal review that starts at the beginning, middle and end of each school year. It is the District's goal to have three years of data from each school and principal. There are many variables to consider. There is a new system of assessment and graduation rates for the state of Idaho. It is important to note that our District provides many different avenues for students to achieve success in their high school years, such as, online courses, Technical Career HS, alternative high school, etc. The District is trying to align with the national graduation rates, Today our students are more transient and with more cultural diversity. All these evaluations will be available to the Board at the summer retreat for your review. B. Proposed Policv for Initial Consideration - Marjean McConnell Chairman McBride invited Ms. Marjean McConnell to present on policies for initial consideration. She informed the board of the revisions being made to the policies listed below. 1. 2557 and 8230 Unsponsored Student Activities or Trips — Relates to students who are going with teachers and/or school club advisors that are sponsoring or working with a travel company organizing trips out of the state or out of the country that are not school sponsored. Teachers and parents need to understand it is not a school sponsored trip and does not fall under the District's liability if they choose permit their students to attend the trip. Teachers, parents, and students all sign forms. 2. 2557F1 and 8230F1 Release and Indemnification Aareement for Advisors for Non -School Non -District Approved Travel Form, 3. 2557F2 and 8230F2 Release and Indemnification Agreement for Non -School Non -District Approved Student Travel Form 4. 2700P Hiah School Graduation Requirements Procedures — We are asking to keep this at initial consideration as we continue to revise it. 5. 4420 Sex Offenders on School Property — Adjustments have been made to this policy, making it safer for our students and easier for our principals to administer. 6. 4420F1 Letter Grantinq Request by Convicted Sex Offender for Exception 7. 4420F2 Letter Denvinq Request for Exception by Convicted Sex Offenders 8. 4420F3 Request for Permission to Visit School Prooertv 9. 4420P Sex Offenders on School Property Procedures 10. 5425 Leave Without Pay — Updating accordingly to Federal guidelines and expectations. 11. 5425E Relevant Statutes Reaardina Leave Without Pav Entitlement 12. 5425F Request for Leave Without Pav Form 13. 5425P Leave Without Pav Procedures XV. Call for Aqenda Items for Upcominq Meetinqs Chairman McBride asked if there are any agenda items to be added for upcoming meetings. There were not any agenda items. A. Day on the Hill - February 15-16, 2016 - Boise, ID B. Works Session - Wednesday, February 24, 2016 - Summit Hills Elementary -11:30 a.m. C. Regular Meeting - Wednesday, March 9, 2016 - District Board Room - 7:00 p.m. D. Work Session - Wednesday, March 16, 2016 - Telford Academy -11:30 a.m. E. Spring Break - March 21-25, 2016 F. Regular Meeting - Wednesday, April 13, 2016 - District Board Room - 7:00 p.m. XVI. Executive Session A. Chairman McBride announced that the Board will enter into Executive Session pursuant to Idaho Code Section 74-206(1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; The Executive Session will be closed to the public as permitted by law. Chairman McBride asked for a motion to enter into Executive Session MOTION: Paul Jenkins made the motion to enter into executive session for the reason stated. Jeff Bird seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. XVII. Roll Call Vote Brian McBride yes Paul Jenkins yes Amy Landers excused Jeff Bird yes Greg Calder yes XVIII. Move Back Into Open Meetinq Chairman McBride asked for a motion to move back into Open Meeting. MOTION: Jeff Bird made the motion to move back into open session for the reason stated. Greg Calder seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. IXX. Motions from Executive Session Chairman McBride asked for any motions to be made from the Executive Sessions. MOTION: Greg Calder made the motion for employee 82016 to be suspended with pay for the remainder of this week, Jeff Bird seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. MOTION: Paul Jenkins made the motion for employee C2016 to be suspended with pay for the remainder of this week, Jeff Bird seconded, The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. MOTION: Jeff Bird made the motion to place employee D2016 on probation for a minimum of eight (8) weeks. Greg Calder seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried, XX. Adiournment Chairman McBride asked for a motion to adjourn. MOTION: Jeff Bird made the motion to adjourn, Greg Calder seconded, The vote was 4 in favor with 0 opposed and 0 abstentions, Motion was carried. The meeting was adjourned at 8:35 p,m, APPROVED= /VJ =` Chairman ATTESTED /Ud' Clerk Date: r �