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HomeMy WebLinkAbout01-12-2005_Board_Meeting BONNEVILLE JOINT SCHOOL DISTRICT #93 3497 N. Ammon Road Idaho Falls, Idaho 83401 January 12, 2005 I. Call to Order 7:30 p.m. II. Roll Call Board Members present were Chairman Craig Lords, Vice Chairman, Annette Winchester, Treasurer, Randy Haws, and Wendy Horman. Excused Board Member, Kip Nelson. Also present, Superintendent Dr. Chuck Shackett and Jamie Smith, Board Clerk. III. Prayer Tom Hughes IV. Welcoming of Delegates and Visitors Chairman Lords welcomed the following to the meeting: Michaelena Hix Daniel Ogden Tom Hunsaker Carolyn Depperschmidt Ken Marlowe Tom Hughes Carol Anderson Gordon Jones Peggy Sharp Shelisa Kay Davis Roger Hill Travis Mitchell Jill Starnes Robert Marchus V. Consent Calendar A. Minutes of the previous meeting(s). December 1, 2004 – Special Meeting December 8, 2004 – Regular Meeting December 20, 2004 – Special Meeting B. Accounts Payable 955,015.73 C. Resignation(s) and Terminations Scott Humpherys – RMMS aide. Ila Sue Outcelt Billman – Ammon part-time duty aide. Violeta Andersen – SMS part-time cook. Joyce Wise – SMS part-time cook. Debra Turner – HHS part-time cook. Mary Meldrum – Ucon preschool. Sue Clark – Falls Valley Resource room teaching assistant. Kami Sondrup – Hillview aide. D. Proposed Contracts, Appointments & Assignments Trista Kruckenberg – RMMS part-time Orchestra teacher. Maria de los angeles Kearfoot – Cloverdale part-time duty aide/crossing guard Vicki Killian – Ammon part-time duty aide Melynda Hall – Transportation. Cory Peterson – Technology computer technician. Lila Reed – SMS part-time cook. Cori Westmoreland – HHS part-time cook. Brittany Lundgerg – HHS part-time cook. Chantel McMurtrey – BHS Head Volleyball Coach with stipend. E. Transfers Irene Lopez – HHS cook to BHS custodian. Rebecca Burke – Fairview to SMS Tracker. Items to be added to the Agenda VIII. New Business 3. Property Appraisal – Roger Hill presented appraisals which have been completed on property for possible future school sites: o First appraisal for approximately 20 acres owned by Jay Johnson. Located on the northeast corner of Ammon and Township Roads came in at $15,000 per acre. o Second appraisal for approximately 12 acres owned by Keith Hansen. Located on 21st Street and borders the west side of the Cottages subdivision came in at $17,000 per acre. o Third appraisal for approximately 3 acres owned by Eagle Farms Properties, LLC. Located just north of Cloverdale Elementary School came in at $17,000 per acre. 4. Estimated Bid Schedule for Building Projects – Roger Hill presented a construction timeline that was provided by LKV which they felt like they can adhere to. They did mention that the Hillcrest Performing Arts Center Addition may take longer because some dates fall on a holiday. Chairman Lords would like to see them go a week or two earlier on Hillcrest. The Bid date, Construction start and Completion date are great, my concern is – four months to build and addition; make sure we are not creating a monster. Time frame a potential overload, like to slow down the FV addition; Sports complex will be last. I have instructed Mike not to purchase property until we know what the auditorium and gym will be. I would like the Superintendent to have an update for the Board at each Work Session. Board Member Haws asks Mr. Sorenson how the bond market looks. Mike, the Superintendent and Chairman meet with Attorney and Underwriter and things look good and stable. We are in a good position to sell them on Tuesday and acknowledged Chairman Lords for his wealth of knowledge and strength at our meeting. Chairman Lords thanks Roger Hill for all his efforts. MOTION: Randy Haws made the motion to accept the consent calendar and agenda as amended. Seconded by Annette Winchester. All in favor. Motion passed. VI. Old Business 1. White Pine Charter School Update – Anita Ogden presented an updated and completed audit as requested by Chairman Lords at the December 8 Board meeting. Peggy Sharp, WPCS Administrator reviews pages of the audit • No concerns in financials. • Staff concerns – 3 on alternative certification with explanation. 6 on Interim Certificate – all from out of state which means, with their current certification they are deficient in some areas to qualify for an Idaho Certification and the SDE gives them three year non-renewable Interim Certification. Board Member Winchester asks if they have any who is certified in Spanish and how the fingerprinting process is going. Peggy Sharp states that there are teachers at WPCS that know Spanish and all share it to teach it, but no we do not have anyone certified in Spanish. Sent off the fingerprinting to the state in October or November and it was returned to me to fill in areas I had left blank and I resubmitted them before Christmas break. • Curriculum - Math and Language Arts are aligned with the state standards. We are working on Science and Social Studies and submitted a timeline for when we will have complete final drafts. • Hours of operation – Dr. Jones had some concern that we operate one hour less than District 93. We will rework the numbers and see where we stand. These numbers exceed the state. • Technology – We are working towards that Board Member Haws asks if they have a timeline for completion. Peggy Sharp states they really don’t have a timeline for competition. Board Member Haws asks Ms. Sharp if there is an explanation for why we are having so much trouble getting ISAT data. Peggy Sharp states that since she was not at the school last year she could not answer that question, but if you need it, I can provide it. Dr. Jones states that the provided data is the same data that he can get off the states website. I need the data and need it early. Peggy Sharp states that she is willing to give school data, but not any that identifies the students. Dan Ogden, WPCS Chairman states that there is a legal issue to protect student data. Our current position is in recommendation with the state. We see ourselves as an independent entity. We are trying to follow the rules best we can to comply with the law, we are not fighting. Chairman Lords asks if they can provide the data without names. Apparently WPCS believes that is not in realms with the law. Do you have an interpretation from an attorney that has made that legal opinion? Dan Ogden states that we will get a legal opinion on this. Superintendent Shackett asks Mr. Ogden, you do not want to submit data to protect them. Protect who? Dan Ogden states that the initial request was for our passwords. We do not feel comfortable handing over data. Superintendent Shackett asks for a clarification on interpretation. Dan Ogden states that we are protecting the students. Superintendent Shackett asks if they are fearful of parents because you share that information with us. Dan Ogden states that is very possible. Board Member Horman states that there is no direction with the state for the ISIMS project. We track it by child and teacher that is why we need that information so we can track the growth. As Board members that is our intent, growth. Do you know if you have unique student identifiers, what are you using, northwest software? Peggy Sharp states that they use Leaders Edge and we do not have a data system to connect and merge like District 93 has. Dan Ogden states that WPCS’s Board has not seen an official request for data that you are requesting. Chairman Lords – we don’t want to lose control of the situation Dr. Jones informs WPCS that his goal is to help, I need names for individual student for information I prepare and care about raw information. My goal is to make sure that WPCS teachers have the same information as we do. I don’t have data from the Bob West letter and discussion about FERPA is groundless. WPCS is your charter and they have to do it. I give aggregated data which has no names on it. Superintendent Shackett informs WPCS that we are not able to determine the growth of the students without that data. Dr. Jones states that it is useless and no one can track them, we have that data by name for every school in our district. Chairman Lords informs WPCS that there are two ways to clear this up: 1) get a letter from state saying District 93 is not entitled this information or 2) get a letter of clarification in writing from the Charter Commission. Dan Ogden proposes to the district on having Dr. Jones proved training to WPCS staff, so we don’t have to come here for the training. Superintendent Shackett informs Mr. Ogden that we will initiate that request and so shall WPCS. Sounds like you do not want us to see the growth of your students. Board Member Haws would like to see traceability of Identifiers of students. Chairman Lords asks as students move in and out of the school, district etc… do identifiers follow them as well. Dr. Jones would like Peggy to explain page 10, items 6-8. We are talking about the state which requires WPCS to fill out a report card Peggy Sharp explains that WPCS’s data is included in your report to the state, and moves on to page 11 - procedure for evaluations. Board Member Horman would like to know if evaluations were done last year Peggy Sharp states they were done. Dan Ogden informs the Board that two evaluations were performed. Peggy Sharp defers page.12 to Dan Ogden Dan Ogden asks the Board if WPCS needs a policy in addition to what is stated in charter. WPCS sees the charter as a guidance policy. Superintendent Shackett would like to know how many policies have you written to be in compliance? Dan Ogden states he is not sure and will count them and get back to you. Peggy Sharp informs the Board that WPCS has 22 policies with 3 in draft stage Board Member Haws informs WPCS that their charter is not an implemented project, keep working on it Board Member Winchester would like to know the progress on bussing. Peggy Sharp states that they have decided to form a committee which will meet next week. Our goal is to have some kind in place by next fall. Dan Ogden informs the Board that he is a member of operation council and it is not an easy thing for us to tackle with students all over the place. The City committed that we would have some kind of bussing system once we exceed 275 students, they do not like the car pool situation. City approached us to change our start time to relieve the traffic flow on Tiebreaker Drive. Board Member Haws states that at our January 5 Public Hearing that was held for TCPCS, parents within our district said they were turned down by WPCS. What is the percentage? Peggy Sharp states that 75% of WPCS students are from District 93, 25% are from District 91 and no one is turned down for next year, they fill a letter of intent out and are entered into our lottery. Board Member Horman asks is 203 the number for enrollment in 2006. Dan Ogden states that is initial enrollment and in 2007 it is what is acceptable. First is to the students in charter giving District 93 priority first than District 91 second. Lottery is the same thing. We apply that preference as stated in our charter, numbers into categories and go from there. Board Member Haws states that District 93 should be first then look outside our boundaries. I hear that you assign them a lottery. Send me a policy or procedure on that. Dan Ogden states that WPCS has applied the districts open enrollment policy. Superintendent Shackett would like to know how many Special Education students WPCS has and if any were turned down because you could not met their needs. Peggy Sharp states they have 9 and none have been turned down because we could not meet their needs. Board Member Horman would like to know how many are on the waiting list for next fall. Peggy Sharp states that she does not know and guesses that maybe 10-40 people on the waiting list. Anita Ogden states that she is very dedicated to getting the audit updated and on time for next year after what I have learned in the outcome of what I have done. One of the problems was that I was reporting in non profit. I am unaware about written contract and will be publishing it in paper. Chairman Lords asks about publishing budget adjustments. Anita Ogden states that we do not have any for this year; we are following what is in the manual. We do not have to publish our adjustments. Mike Sorenson informs the District 93 School Board that when you amend the Budget, the School Board needs to have a hearing and it must be published. Peggy Sharp states that we sent a letter back in response and if WPCS and District 93’s Board could have a Working Session so we can sit down and come up with a timeline so we know what you want. Chairman Lords and Board agree that would be great Superintendent Shackett lets WPCS know that the recommendation was well received and asks the Board how they want us to deal with areas of concerns. Chairman Lords would like to see evidence of progress. Board Member Haws would like them to work on policy and identify those areas red flagged and submit a request and work on it. Chairman Lords informs WPCS that District 93 and School Board value and respect what you are doing, it is a long haul and thank you for your patience. VII. Public Input Policy # 204.10 - Public Input will provide an opportunity for any Board Member, administrator, staff member, student or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to 3 minutes. The Board will take no action relative to any items during the meeting, but may direct the Superintendent to consider such an item at a subsequent meeting. Dr. Mitchell, principal of Hillcrest High School – You may see this later on tonight on the news or first thing in the morning in the Post Register. Scott Barr has been awarded Northwest Coach of the Year for Baseball. VIII. New Business 1. Proposed Policies – Assistant Superintendent, Dr. Bruce Roberts presented 23 policies at the December Board Meeting for initial proposal. After receiving your input, I am presenting them with the requested changes. Chairman Lords states that he has concerns about policy number1200, and would like to know if that has been changed. Dr. Roberts explains that all concerns from the Board have been addressed and all changes are in the current packet in front of you asks for a motion to send out for a thirty day review. MOITON: Wendy Horman made the motion to accept the policies presented with the adjustments for a thirty-day review. Seconded by Annette Winchester. All in favor. Motion passed. 2. Sick Leave – Marjean McConnell presented information regarding the entitlement of part time bus drivers working less than 20 hours a week to sick leave. Court case determined that school districts give sick leave to part time people. This is in front of the Legislature and we will wait and see what happens. We may have to act on that and will stay in contact with them and keep you informed. IX. Committee, Curriculum and Administrative Reports 1. Policies for Initial Proposal – Assistant Superintendent, Dr. Bruce Roberts presented 23 policies/procedures/exhibits for review requesting feedback or questions until the February Board Meeting where they will be listed under New Business – Policies for Initial Consideration. Board Member Winchester has concerns with 14-19 on letter of introduction. Chairman Lords has concerns with student religious activities. X. Call for Agenda Items for Upcoming Meetings Chairman Lords call for a motion to convene into executive session. Idaho Code 67-2345(1) (b) To consider the evaluation of an employee. MOTION: Annette Winchester made the motion to convene into executive session. Seconded by Randy Haws. All in favor. Motion passed. XI. Adjournment Approved: Chairman Attested: Clerk Date: