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HomeMy WebLinkAbout01-09-2013_Board_MeetingDr. Charles J. Shackett, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 529-0104  www.d93schools.org Board of Trustees  Craig Lords  Annette Winchester  Wendy Horman  Kip Nelson  DeVere Hunt Bonneville Joint School District No. 93 is an Equal Opportunity Employer Marjean McConnell, Deputy Superintendent Regular Meeting January 9, 2013 7:00 PM I. Call to Order Chairman Lords called the meeting to order at 7:01p.m. II. Roll Call Those Board members in attendance were Chairman Craig Lords, Vice-chairman Annette Winchester, Treasurer Kip Nelson, Trustee Wendy Horman (via telephone), and Trustee DeVere Hunt. Others in attendance were Superintendent Chuck Shackett, Deputy Superintendent Marjean McConnell, Chief Financial/Operations Officer April Burton, Human Resources Director Shalene French, Energy Education Specialist Don Trauntvein, Director of Operations Todd Hicks, Director of Plant Facility/Purchasing Roger Hill, Health and Safety Coordinator Guy Bliesner, Curriculum Director Michaelena Hix, Principal Jeanne Johnson, Principal Doug McLaren, Principal Jason Lords, Principal Ken Marlowe, Principal John Pymm Data Analyst Jodi Barnes, Technology Director Scott Woolstenhulme, and Board Clerk Valerie Messick. III. Welcoming of Delegates and Visitors Rodd Rapp, Tyler Johnson, LoAnn Belnap, Holly Giglio, Annette Morrell, and Kaili Belnap IV. Consent Calendar A. Minutes of Previous Meetings December 12, 2012 Legislative Luncheon December 12, 2012 Regular Meeting B. Accounts Payable $2,557,020.75 C. Capital Construction Projects Report D. Conditional Employment Kim Banks Hillcrest High School Part-Time Cook 1/2/2013 Lindsy Bounds Discovery Elementary School After School Reading Teacher 11/1/2012 Rebecca Call Discovery Elementary School After School Reading Teacher 11/1/2012 Ashley Chandler Discovery Elementary School Full-Time Autism Para 1/2/2013 Jessica Gifford Hillview Elementary School Playground Assistant 1/2/2013 Tyson Goodwin Bridgewater Elementary School Part-Time Title One Para 1/2/2013 Camille Hall Cloverdale Elementary School Full-Time DT Para 12/10/2012 Jeana Hansen Rocky Mountain Middle School Part-Time SLP Para 12/18/2012 Mary Henderson Woodland Hills Elementary School Part-Time Cook 12/17/2012 Shane Kiestler Iona Elementary School Full-Time DT Para 12/17/2012 Beverly Luthy Discovery Elementary School After School Reading Teacher 11/1/2012 Pam McGary Falls Valley Elementary School Part-Time Cook 12/10/2012 Eric McMurtrey Rocky Mountain Middle School Part-Time Custodian 12/21/2012 Marci Merrell Falls Valley Elementary School Full-Time DT Para 12/18/2012 Lizzet Nelson Falls Valley Elementary School Playground Assistant 12/11/2012 Wendy Norman District Office Community Partnership Admin. Assistant 1/2/2013 Lilia Olivas Iona Elementary School Part-Time Cook 12/17/2012 Candice Pruitt Bonneville High School Part-Time Cook 12/6/2012 Esther Schell Mountain Valley Elementary School Part-Time Cook 12/19/2012 Laurie Serr Rocky Mountain Middle School Full-Time DT Para 1/2/2013 Kaitlyn Simmons Discovery Elementary School After School Reading Teacher 11/1/2012 Kaitlyn Simmons Discovery Elementary School Part-Time Special Education Para 12/19/2012 Sara Smith Hillcrest High School Special Education Teacher 12/19/2012 Laurie Walker Hillview Elementary School Part-Time Cook 12/10/2012 Bradley Wilde Hillview Elementary School Full-Time Custodian 1/2/2013 E. Resignations and Terminations Rhea Blakeman Cloverdale Elementary School Playground Assistant 12/21/2012 Aaron Blaylock Bonneville High School Part-Time Custodian 12/31/2012 Donna Forbes Sandcreek Middle School Part-Time Cook 12/21/2012 Riley Goodwin Bridgewater Elementary School Part-Time Title One Para 12/21/2012 Janae Hay Hillview Elementary School Playground Assistant 12/21/2012 Vicki Raduechel Iona Elementary School Part-Time Cook 12/17/2012 Debra Schwieder Bonneville High School Part-Time Cook 9/14/2012 Joyce Smith Tiebreaker Elementary School Part-Time DT Para 12/11/2012 Kari-Sue Thacker Hillcrest High School Teacher 1/18/2013 Peggy Watson Tiebreaker Elementary School Part-Time Cook 12/19/2012 Julie Winders Ucon Elementary School Half-Time Teacher 1/11/2013 F. Transfers From: To: Barbara Rackham Part-Time Cook at Mountain Valley Full-Time Cook at Iona G. Alternative Authorization Heather Lopez Rocky Mountain Middle School Alternative Authorization - Science Christina Davis Bonneville Online HS Alternative Authorization - Math Margaret Liebenthal Bonneville High School Alternative Authorization - ESL H. Early Graduation Request I. Proposed Stipend Assignments Mauna Rae Carlson Bonneville High School Girls Basketball Coach J. Trip Requests 1. Bonneville High School Boys Basketball Team to travel to Chicago, Illinois November 27 - November 31, 2013 to play in State Farm Tournament of Champions Basketball Thanksgiving Tournament. 2. Bonneville High School Baseball to travel to Phoenix Arizona March 26 - March 30, 2013 to play in a preseason tournament. Chairman Lords asked if any Board member would like to move anything from the Consent Calendar to the regular agenda. Hearing none, he then asked if there would be a motion to approve the Consent Calendar. MOTION: Annette Winchester made the motion to approve the Consent Calendar. Kip Nelson seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion passed. V. Public Input Policy #1550 Public Input will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting, but may direct the Superintendent to consider such an item at a subsequent meeting. Chairman Lords asked if there would be anyone who would like to address the Board during public input. Kary Mccoviack is a Para professional at Falls Valley. She has asked to be able to work full time with no insurance but was told she could not do it. She doesn’t want to find another part-time job. Her mother works in another district and is able to do this. LoAnn Belnap runs the Belnap basketball league. She is concerned because the Board approved the city of Iona to run a basketball league and waived the rental fee because of a user agreement between the city and District. She alleged that there is no agreement. She stated that there is $3040 in rental fees waived for them. Her biggest objection to them using the facilities is the cost of heat. She asked why the District can’t collect rent to get an alternative heat source. She asked that someone to look into that possibility so we are on the same page. Chairman Lords then asked if anyone else would like to speak. Hearing none, he closed public input and moved on to Old Business. VI. Old Business A. Proposed Policy for Final Adoption (second reading) - Marjean McConnell 1. 5010 Hiring Process and Criteria 5010P Hiring Process and Criteria Procedures 2. 5330 Equal Employment Opportunity and Non-Discrimination Mrs. McConnell stated that these policies have been out for 30-day review. Reference to Idaho Code 33-523 has been removed. She asked that the policies and procedure be accepted for final adoption. Chairman Lords asked if the Board had any questions for Mrs. McConnell. Chairman Lords then asked if there would be a motion regarding the policies and procedure for final adoption. MOTION: Kip Nelson made the motion to accept the policies presented along with the associated procedure for final adoption. Annette Winchester seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion passed. These will be placed in the online policy manual on the District’s Website under the School Board link and an email sent to the staff and PTO presidents so they are aware of the new policy adoption. B. 2013 – 2014 Calendar – Marjean McConnell Mrs. McConnell stated that there were 850 responses to the survey. Some people filled out two surveys. This is a record number of responses when comparing this year to last year. The calendars show 171 work days. One in-service day was moved and work days added at the end of the quarters. The instructional minutes on both calendars meet the state requirements. The PTO presidents at their meeting with Superintendent Shackett asked to have every Wednesday scheduled as early release. We propose that we take the three early release days scheduled in May and place them in the calendar during the three weeks that did not have an early release scheduled. This would be less confusing for parents. That would mean no early release in September or May. We have scheduled Parent Teacher Conferences on the calendar but ask that the schools be given the latitude to schedule these conferences when they will be most beneficial to students. Mr. Hunt wondered if we extended graduation to the first week in June if there might be an overlap with BYU-I registration. We don’t see a huge conflict. Mrs. McConnell recommended that the Board adopt the calendar that begins on September 3rd and modify it to schedule collaboration every Wednesday beginning October 9th and finishing on April 30th. Mrs. Horman asked if the start date in District 91 is September 3rd. Mrs. McConnell stated that we did look at their calendar when we started. Chairman Lords asked if there would be any additional questions from the Board for Mrs. McConnell Chairman Lords then asked if there would be a motion regarding the calendar for the 2013 -2014 School year. MOTION: Annette Winchester made the motion to adopt the calendar beginning September 3, 2013 and ending June 5, 2014 for the 2013 -2014 school year. DeVere Hunt seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion passed. VII. New Business A. Honor Bonneville Cross Country Coach of the Year – John Pymm Tyler Johnson Mr. Pymm stated that it was his pleasure to introduce Mr. Johnson. He lead the Cross Country Team to their first ever District Title and their first ever trophy at state. He is getting more and more kids to participate every year. Chairman Lords thanked Mr. Johnson for all he has done. B. Resolution for Supplemental Levy Vote in March - April Burton Mrs. Burton discussed the need for a Supplemental Levy. The Resolution as presented will not raise the amount of money requested. It will remain at $3 million for two years for a total of $6 million for the purpose of paying all lawful expenses of maintaining and operating the District for the fiscal year July 1, 2013 and ending June 30, 2015. The resolution states that the election will be held on March 12, 2013 and will be conducted by the Bingham and Bonneville County Elections Departments. We do not anticipate a levy rate increase based on our current debt repayment plan. Chairman Lords then asked if there would be any questions for Mrs. Burton from the Board. Mrs. Horman asked to clarify that there would be no change to tax levy and that it doesn’t impede the District’s ability to service our current bonds. Mr. Hunt asked about the impact of the personal property tax question before the legislature. Mrs. Burton stated that it wouldn’t impact supplemental levy. But, we could lose about $1 million. We would need to look closely at all of our levies and we would have to make a decision in September whether to levy the full amount. Chairman Lords then asked if there would be a motion regarding the Resolution for a Supplemental Levy Vote on March 12, 2013. MOTION: DeVere Hunt made the motion to accept the Resolution for a Supplemental Levy Vote on March 12, 2012 as presented by Mrs. Burton. Kip Nelson seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion passed. Chairman Lords stated that the vote this evening authorizes a vote of the people in March to determine if they want a levy. C. Safety Issues - Guy Bliesner Mr. Bliesner reported on safety issues in the District. We are in the process of reevaluating our systems, policies, and issues. We are looking to determine if we have any holes. Mr. Bliesner believes we are well situated and we are recognized as such statewide. We need to educate parents that we are working on this and have been for a long time. We are taking questions and answering specific concerns. We need to be prepared as best as we can and we are taking it seriously. We have to continue to look at our practice and policies to make sure we understand our vulnerabilities. We will probably need policy changes. The state has appointed a Safety Czar. That person is the outgoing director of ISP and will oversee the process of assessment statewide. Mr. Bliesner and Mike Munger will serve on that committee. Mr. Bliesner stated that this Board is proactive and pays a great deal of attention to safety and security. The question was asked about the most likely next step. The response was to finish single point entry and then possibly go to controlled entry so the door into office is also locked. It would be an easy retrofit. The question would be whether we do it all the time or only when there is a threat. We need to finish single point entry at Fairview, Rimrock, Woodland Hills, and Cloverdale. The question was asked about the time frame to help us to the next step. We are already at the next step and will probably be ahead of the state in the future. Chairman Lords asked Mr. Bliesner to give the Board some recommendations at the next work session. Mr. Bliesner stated that the training of the staff saved a lot of lives at Sandy Hook and the delay through controlled entry also contributed positively. When the shooter saw armed response, he committed suicide. If the delay hadn’t worked well, it could have been much worse. Safety is a priority here and we need to continue training our staff. Mr. Lords stated that we need to be safe from one another when we are coming and going to school. We need to take what we have done and make it better. We don’t want to show our hand with all our security so those who want to do harm know what we are doing. We are in close discussion with law enforcement to help us mesh with what they are doing. D. High School Schedule - John Pymm, Doug McLaren Mr. Pymm and Mr. McLaren proposed a shift in the high schools’ current schedule that will be easier for students to remember and provide teachers with a structure for remediation and intervention to help enhance student achievement. The proposal is to return to the traditional AB block schedule with 15 minutes of “embedded tutoring time” available to teachers and students each class period. This is a model that has been used by the Whittier School District effectively and student scores on state achievement tests have increased and remained high. Our students are not getting timely intervention with the current schedule. What we are doing isn’t an effective use of time and students are not making progress. We are always in a state of change and must redirect our ship back on course. The idea is to give teachers 15 minutes to work with kids who are falling behind in core classes. Early release for lunch will go away and they will go back to the straight block schedule. There was a question about the response of the students. There will be mixed reaction. There is a concern with changing in the middle of the year. The question should be what is better for a teacher working with students. We believe that getting help in the class where they need help is better for the student and teacher. If a student is failing one class, about half of them are failing more classes. Teachers can focus on the student every time they see them in class. Quite often kids are working on homework in class at the end of the period. Now teachers can focus on the students who need help in a timely manner. On early release Wednesdays, the schedule would increase by 12 minutes allowing for 80 minute periods with no embedded tutoring time. The loss of collaboration time will be made up during the available time before school during the week. Advisory will be offered every other week for 25 minutes where students will visit with their advisory teacher about their current grades and graduation progress. Advisory teachers will contact the appropriate counselor regarding students who are falling behind. The plan was put together with input from Bonneville High School, Hillcrest High School, and the Technical Careers High School. The schedule will be implemented for the 2nd Semester this year. The belief is that more students will be reached, there will be less confusion, and it will provide meaningful small group and individual intervention for students. Chairman Lords asked if there would be any additional questions from the Board for Mr. Pymm or Mr. McLaren. VIII. Committee, Curriculum, and Administrative Reports A. Policy for Initial Proposal - Marjean McConnell 1. 5355 Internet Publishing 5355P Internet Publishing Procedures 2. 6325 Evaluation of Building Administrative Staff 3. 7630 and 5490 Time Cards and Attendance History Mrs. McConnell stated that this group of policies and procedure are being presented for initial consideration by the Board. Internet Publishing is with Mr. Nelson for review. They will be submitted at the next regular meeting for First Reading and 30-day review. Chairman Lords asked if there would be any requests for agenda items for the upcoming meetings. IX. Call for Agenda Items for Upcoming Meetings A. Work Session - January 23, 2013 - Rocky Mountain Middle School - Library - 11:30 a.m. - 2:30 p.m. Mr. Hunt asked for a review the high school schedule. The principals will get information to Mr. Hunt prior to the meeting to help with his questions. B. National School Counseling Week Luncheon - February 6, 2013 - Rocky Mountain Middle School – Library 11:30 a.m. - 2:30 p.m. C. Day on the Hill - February 11-12, 2013 - Boise, Idaho D. Regular Meeting - February 13, 2013 E. Special Meeting/Work Session - February 27, 2013 -Tiebreaker Elementary Library - 11:30 a.m. - 2:30 p.m. X. Adjournment Chairman Lords asked if there would be a motion to adjourn. MOTION: DeVere Hunt made the motion to adjourn at 8:03 p.m. Kip Nelson seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion passed. APPROVED: _________________________ Chairperson ATTESTED: __________________________ Clerk Date: ___________________