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Home My WebLink About09-18-2013 Minutes_Work_Session-Special_Meeting1 %Zid �3,. , i k W ki, h A, h i, i 3497 North Aniiiion Road, Idaho Falls, Idaho, 83401 (208) 525-4400 Fax (208) 529-0104 www.d93scliools.org 14 l.. I l:fl 1; ", J. S t., i�lt �1 l� �,: `� � (Wpu m y .,: )p"f il �'t d, :s I ( Work Session of the Board of Trustees With Bonneville High School Student Council Bonneville High School Media Center September 18, 2013 11:30 AM L Call to Order Chairperson Annette Winchester called the meeting to order at 12:20 p.m. I[ Roll Call Those Board members in attendance were Chairperson Annette Winchester, Treasurer Amy Landers, Trustee Jeff Bird, and, Trustee Brian McBride, Vice- chairperson Kip Nelson was unable to attend because of employment obligations. Others in attendance were Superintendent Chuck Shackett, Deputy Superintendent Marjean McConnell, Chief Financial/Operations Officer April Burton, Technology and School Improvement Director Scott Woolstenhulme, Human Resources Director Shalene French, Director of Operations Todd Hicks, Director of Plant Facility /Purchasing Roger Hill, Principal Heath Jackson, Vice- principal Lance Miller, Vice-principal Levi Owen, Principal Doug McLaren, and Board Clerk Valerie Messick, III. Welcoming Visitors and Deleqations Bonneville High School Student Council: Kelsie Williams, Marley Staker, Kiana Vander Steep, Savannah Benson, Riley Perman, Jessica Danahoo, Sami Trane, Kolony Peskes, Ashley Jenkins, Sadi Moedl Jazzy Hill, Whitney Johnson, Kianna Barrett, Trenton Holenbech, James Smith, Dillon Bird, Andrew Baird, Cody Crowfoot, Clayton Housley, Wesley Aldrich, Hailey Clayton, Nickolas Moyer, Fine Taufatofia, Tim Morrell, Bob R. Hansen, Ian R. Schoenrock, Jordan Rydalch, Spencer Trauntvein, Tyler Lott, Crystal Hernsley, Krista Burngardner, Darrell Call, project manager Brad Mckinzie and parent, Holly Giglio, IV, Bonneville Filch School Student Council Presentation Principal Heath Jackson welcomed the Board and Administration. He Introduced Kelsie Williams as Student body president. He asked the Students in attendance to introduce themselves. The Board and Administration introduced themselves. Chairperson Winchester asked the Student Council to present. Each of the presidents talked about their goals and then spoke of what is happening at the school. Kelsie Williams stated that the student body goals are to increase school spirit. They are using Facebook and mass media. They are clarifying the cheers so every student knows every cheer. They are concentrating on being nice to freshmen. The student council plans to be at every event so that kids always have a friend. They discuss new students in leadership class so they can make sure they feel welcome at school. There is a new student committee that shows the students around the school and accompanies them to their classes at first. They also are involved in service projects. Spencer Fitzgerald — Senior Class President: Their goals are 1) Increase class unity. They held a senior sun rise event and then at the end of the year they will hold a senor sunset event. They are ordering senior sweatshirts 2) Increase Class F_articirrafion by distributing Council members among the students to help them cheer, 3) Increase ACT Enrollment They are planning Incentives for those who participate and will hold a party after the October administration, Wesley Aldriclae — Junior Class President: Their goals are 1) Promote unity by setting all example and encouraging all students to participate, 2) Encourage the junior class to come to student Council with ideas. 3) Encourage Students to come to other school sports and activities, 4) Encourage Junior Class spirit by setting a positive example, having incentives, and advertising, Whitney Johnson — Sophomore Class President: Their goals are 1) Increase school spirit through social media and positive peer pressure using the power of a good example. 2) Unity with all clubs and sports. 3) Focus on the class of 2016 by standing together and supporting each other, 4) Promoting positive attributes through the Bee Campaign. They will have a monthly theme and then there will be weekly traits corresponding to the monthly theme. The events/activities during the month will be planned to go along with the theme. There will be teacher involvement. Their goals for the Bee Campaign are to be impaCtfLI1, make a difference, and see a positive change in the way students act, Jessica Donahue — Freshman Class President: Their goals are 1) Increase school spirit by encouraging Students to participate in sporting events and activities, 2) Become unified as a class by being a friend and helping others to feel included, 3) Helping class members to stay caught LIP with school work and not fall behind, This will help increase the overall class GPA. 4) Teacher Feature will recognize specific qualities in teachers. They will recognize teachers' birthdays by decorating their door and classroom, Cody Crowfoot— State Vice President: Their goal is to promote leadership. He attended the Western Leaders Conference in Washington, the Boise State Conference, and the Regional Conference, He will share information with other student leaders of Idaho. Bob Hansen — Junior Class Vice President: The Welcoming Committee coordinates Student Council members to show new students around and make them feel welcome — interface with teachers to allow it to happen help them feel welcome and involve them in activities — to be pr0Lmd to be called a Bonneville beee Trenton Hallenbeck: Reported on their unofficial survey of students regarding building plans. He stated that 90-95% of the sample around 200 kids wanted another high school in District 93, We don't want a bigger school. We don't want crowded classrooms or schools. We don't want to move Lip to 5A 4 { ti) r! f:,i ; " 'I R "" ". LE.ra :� A ll 1:'� ( �' �: rh,"J � � kip Ni,�S�I'n /�Ir�ly � I� NH(� classification, We would like mhave another gym, Tire one we have is too small, Athird high School Would cut (Iowa on the amount Npeople we have to accommodate, We don't want to walk all the way to the middle school air(] walk back for another class. Whet) asked if the rivalry isa concern, lie stated that the students felt like they would add a new rivalry and increased school pride. There is a rainority who wanted to add the Rocky Mountain Middle School building to high schools, They don't want to split spoils tearns and friendships have m determine new high school boundaries. Chairperson Winchester asked if there were questions for Student Council. Hearing noire, she thanked thO Students for what they are doing for their school. She stated that the welcoming committee is a great idea. Kids shouldn't have to go through school thinking that people don't care about them, She thanked them again acknowledging that i\ takes a lot of time and effort m make Students feel welcome and included, There was a gUestion from the Students regarding whether there Would be a third middle school if we were to build a third high school. There will be a third middle school onwell. Mr. McBride asked, the students to consider if they are not the one going to tire new building Would they think i| Would ho unfair. The response was that people are jealous for at first, but it will blow over after a while, The students wondered if the new school Would get a stadium. Dr. Shackett talked about the possibility of putting turf on Thunder Stadium and playing all garnes there. Wo don't know what wo will do. Ne need o2B majority vote hpass abnnd, We need put something to the patrons that they will Support. When asked where a third high school Would be built, the response was that we have property off First Street and Crowley. It is big enough to build both a high school arid middle school. We also need to build another elementary. Chairperson Winchester thanked the students for their great ideas, She asked i/ they had booster shirts available. They are available through the booster o|uh Themwas a question mAa�ingthe pmrpoo�,OoKiog*udonimuod|daoomwuntaoa communications vmdiLUwmuW need � get iinppmvnd�moghth- s��dopadmoni�odumtion, - Mr. McBride talked about the fact that making changes costs money arid asked the students if they would be willing to raise fees to build the new high school that they Would not be able to attend. He also discussed the conservative environment arid the need to make sure people know where the money is going. We need to convince them that i(io better for the entire community. Hoaokedif they would ho willing to help the Board advertise, The reality isthat the majority people are not connected to the schools and so we will be calling on you to help with advertisement. Maybe a senior project could be to advocate in the community before the March vote, Mr. Jackson thanked the Board for coming and spending time with them e1 Bonneville High School. Ho stated that they have a great group of Students aithe school and thanked Mrs. 8omgardno' for her support of the great group Of Student leaders. Chairperson Winchester asked the student council to type up Your points regarding the proposed building options arid Submit thein to the Board Items for Discussion A. noildinn0ntion - Don Tmumvein Chairperson Winchester asked Mr. rmunIvminm discuss some construction ideas with the Board. He talked about the need to have at least a 15 minute passing time b get between Bonneville High School and Rocky Mountain Middle school and the need to have a ride available. He then stated that the passing time between Hillcrest and Sandcreek Middle school was faster at 12 minutes if YOU go outside and around the building. Trying to fight the hallway traffic, i/ took 0Minutes. Moving between the two buildings would be very difficult and instructional time Would be lost. There is currently a 4 minute passing time. Ifyou were to add the required passing time to the day, there would be problems with teacher contract time and instructional minutes, K You add noto the existing buildings, still have hallways that are too narrow at Hillcrest and Bonneville's stairways are too narrow. Cafeterias at both schools are too small. You Could split lunches and that Would help or You Could add on to the cafeterias, The commons areas aren't big enough, Students can't stop at their lockers in the hallways because there are too many bodies. The cafeteria at Hillcrest was completely full this fall during freshman day, Wn would need to add media centers, cafeterias, and gyms. A larger school doesn't necessarily take opportunities ammyhnmN �, kids. choice. - If we build a third high school the negative is the cost. There will need to be a decision regarding whether to in a track and stadium or to turf thunder. Every day we wait, it Will Cost LIS more, There are at least another $5t-nillion of needs in the District, We could build two middle schools and use Sandcreok arid Rocky Mountain uv9m grade centers as well oo band arid certain other programs, This option is cheaper. We won't need a stadium. However, as kids get drivers licenses there would be a problem with parking, There Would ho some need m transfer to the high schools, Maybe we could extend lunch longer instead of extending the passing time for each class change. If you want to build two new high schools, $92 million is not sufficient Our Current bus barn is undersized. We have 100 busses and we need 10 more, V would cost about $2 million to build a new facility that is designed for future needs. We own a 12 acre lot that we could use for that purpose. Moving the bus bam Would allow additional parking for TCHS. Without the need for parking for 100 bus drivers, it would help the whole area and traffic flow. Technology has out grown their space, We could give them back to their old building. The roof at Sandcreek needs to be finished, We did a portion with the plant facilities budget Me years ago, We also need to redo the roof at Iona elementary. Fred Armstrong is working to get turf on Thunder Stadium. He thinks he can get donations for about half of the costs, It is about eight years for it to pay back in watering, mowing, and striping costs. There is a consideration for increased injury rate. We need to redo the lights and put in controllers at Hillcrest. We have the money to replace the controller in the plant facility budget The high bay lighting is very expensive and we need to retrofit the whole gym at both Bonneville and Hillcrest. There are lots of different options, We need a larger District Office and we Could use the current building for classrooms, Mr. Jackson stated that we need to make sure everyone benefits from any building project. The stairways are so crowded at Bonneville, we need to get the numbers of students down some way. We need to provide more space to lessen the crowding issues. Overcrowding issues are similar at both schools. Adding another school Would give more opportunity for students. When you get tip to 1700-1800 students, the staff is divided into departments and it is easy to lose track of students. The faculty is more connected at a smaller high school. Building a collaborative culture among staff at two buildings would be very difficult. Chairperson Winchester asked how we can offer the more advanced classes to students. We are using the JEN now and kids can take classes that are offered at one of the high schools. We need to look at expanding the number of IEN classrooms in the high schools. We will need to offer technology upgrades and replacements in the high schools. There is congestion inside the schools with technology. We have a challenge to work with Our schedule when using IEN, Mr. McBride wondered it it is easier to get teachers at the lower levels. It depends on the content. He also wondered if it would be hard to staff a new high school. Staffing will increase because of growth but we already have the staff. We hire based on the number of kids we have. The biggest questions from teachers and community are with regard to what we will put in the new high school. The principals want a third high school. Students want a third high school. As a parent Mr. Traunlyefil, is torn, Chairperson Winchester wants to build a new high school Mr. Trauniveirl stated that we have a great design in Sandcreek. It is a very efficient school, We Could just upgrade it for a high school, Brad Mckinzie, project manager for Rigby High School stated that the school was designed to what they wanted. When you go through the architectural process, it will be your school. They will design it to what you want. That is what you are hiring them to do. Rigby is a reflection of the philosophy of design committee and administration at the time, Chairperson Winchester feels there are security issues with the school. However, daylight encourages learning. The design of Rigby is a little bit of a dozen different schools. We want to make kids safe and education them. Teachers want windows that open or air conditioning. Mr Mckinzie stated that depending on the mechanical system you can add a chiller for cold water that is not too expensive. Rigby cost around $43 million and can hold 1700 students. They didn't build a stadium, Their trade off for a smaller gym was an indoor track and auxiliary gym, Mrs. Burton will update projected costs. An additional stadium is a selling point to the community but maybe the cost is not justified for 30 events. Mr. Jackson has concerns about playing three teams on one field. There is a potential for four to five games per work. There would also be a need to practice on the turf if you are going to play on it. Field turf looks more like real grass. We will need to ask the bond question such that we can have flexibility. When we go out to bid, the cost could increase at that time. Until we pay down our bonds or the market Value goes up we will need to carefully configure our buildings and projects. B. Buildina Options Survey Chairperson Winchester stated that we have the possibility of three new schools plus several other choices. She wants a survey out by next Board Meeting, There was discussion regarding when we will have a decision about what we plan to build and required timelines. There are different firms that are qualified to the architectural work. Mr. Hill stated that we would try to do a joint venture with a local firm, The RFP needs to be sent out around the first of November if we choose to build a high school. It takes six to eight weeks for that process. We plan on puffing the bond question out to vote in March. Middle schools are not as complicated. That decision would need to be made by the middle of November at the latest. We need to schedule a Public Information Meeting in October during the same time we are running the Survey. People need some information prior to a public meeting. We will need to distribute a flyer including financial implications. We can schedule the information meeting during the October 9, 2013 Regular Meeting and hold it at Rocky Mountain Middle School Auditorium. We will need to have all information ready and distributed by then. We can present three options at the most with two do nothing options. The administration will have something for the Board by the next Work Session scheduled for October 2, 2013 at Hillcrest. We will email blast information about the survey, as well as text messages, phone calls, send home hard copies, Facebook, and Public information Meeting at Rocky Mountain Middle School Auditorium on October 9, in conjunction with the regularly scheduled meeting. We need to advertise the October 23d and 30th meetings as special meetings. C. Board Member iPads — Scott Woolstenhulme Chairperson Winchester asked Mr. Woofstenhulme to discuss iPads. He thinks the Board needs to upgrade their iPads. He will repurpose the iPads they have for special needs students. They are sufficient for their needs, Microsoft Link will be on a new app that the Board can use. We need the option to be able to link to meetings with the iPads. The advantages of an upgrade is the ability to install additional apps. We want to use Link to be able to participate in Board Meetings, The cost would be around $479 for 16 gigs. The minis would be difficult to read. They won't have cell phone capability. The Board was agreeable to the upgrade, Mr. WoolstenhUlme stated that he Could have iPads available in a couple of weeks. There was a request to publish the binder electronically so it could be accessed with the iPads. We could put in as an Amazon book or pages or we could publish it in Laser Fiche. VL Board Trafilinq K ISBA Attendance — Mrs. Messick verified who will be attending ISBA Convention in Coeur D'Alene November 6 to November 8. The registration is due by September 30, 2013 in order to take advantage of the reduced rate. B, Definition of Regular Board Meetings Chairperson Winchester stated that the Districts legal counsel, Doug Nelson, stated that the definition of regular meeting is any meeting of the Board that is posted. All of our meetings are posted and are therefore regular meetings, C. Definition of Excused Absences from Board Meetings Chairperson Winchester stated that we don't usually excuse trustees in the minutes unless stated by the chair. Most trustees have been in attendance 85%-90% of the time. If people don't come to the meetings, it is hard to function as a Board. Everybody has times when they can't come. We need to know when you are going to be gone. If just don't show up it is an absence without excuse. Be sure to give notice as soon as you know that you are unable to attend. Excessive numbers of absences needs to be reviewed by the Board. It needs to be up to the Board to determine if a trustee should be excused. If you get a Board member who isn't attending and working with the rest of the Board, you need to address excessive absences and take appropriate action. VII. Call for Agenda Items for Upcoming Meetings A. Work Session with HHS Student Council - Wednesday, October 2, 2013 - Hillcrest High School Media Center -11:30 a.m. - 2:30 p.m. Annette Winchester will be out of town, B. Regular Meeting - Wednesday, October 9, 2013 - 7:00 p.m. C. Work Session with LHS Student Council - Wednesday October 23, 2013 - Lincoln High School Multi-Purpose Room Stage -11:30 a.m. - 2:30 p,ru This meeting needs to be posted as a Special Meeting D. Special MeetingfWork Session with TCHS Student Council -Wednesday October 30, 2013 - Technical Careers High School Multipurpose Room - 11:30 a.m.- 2:30 p.m. This meeting needs to be posted as a Special Meeting. E ISBA Annual Conference - Wednesday, November 6, 2013 - Friday, November 8, 2013 - Coeur d'Alene Resort Hotel, Coeur d'Alene, Idaho F. Regular Meeting - November 13, 2013 - 7:00 p.m. VIII. Adiournment Chairperson Winchester asked for a motion to adjourn at 3:01 p.m. MOTION: Jeff Bird made the motion to adjourn. Amy Lenders seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion passed. Date: Avowc,