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StudentTracker for High Schools Agreement (District)
For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the National Student Clearinghouse ( "Clearinghouse "), a not - for -profit corporation organized under the
laws of the Commonwealth of Virginia, and the undersigned high school district ("Schoor') agree as follows:
NATION 'S UDFNT C FAGHOUSE BONNEVILLE JOINT SCHOOL DISTRICT
Si gm a Signature to 7—
Ricardo D. Torres
Print Name
Scott G Woolstenhulme
Print Name
President Assistant Superintendent
Title Title (legal notices will be sent to this indfafduaD
Date
www.studentclearinghouse.org
Fax: 703- 742 -4234
Email: graham@studentelearinghouse.org
Contract Type:
3497 N Ammon Road
Street Address
Idaho Falls, Idaho 83401
City /State /Zip
(208) 525 -4400
Telephone
wooistes @d93.kl2.id.us
Email
❑ Single High School – account resides at the high school level
x❑ School District – full or partial traditional school district
❑ Consortium of Schools –a group of schools from various locations, cities, states, etc.
The terns of this agreement incorporate Paragraphs 1 through 20 attached and Attachments including
Attachment 1 specifying individual schools within District.
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StudentTracker for High Schools Agreement (District)
1. The Clearinghouse provides a nationwide, central repository of information on student enrollment,
degrees, diplomas, certificates and other educational achievements.
2. The School wants to obtain information on the attendance of its former students in postsecondary
institutions and improve the manner in which the diplomas it has granted to its students are verified to
prospective employers and others. The School wishes to use the services of the Clearinghouse to assist in
the functions as described below and in the Attachments added hereto and made part hereof. Individual
attachments may be added, deleted or modified by mutual written agreement.
3. The School will transmit to the Clearinghouse lists of its graduates ( "Graduates "). Initially, it will transmit
a list of Graduates dating back up to eight (8) years and, thereafter, will submit lists of new graduates each
year after conferral of diplomas. The School agrees that it will submit its Graduates files electronically
and that they will contain the data elements and configuration reasonably required by the Clearinghouse.
The listing shall indicate which students have blocked the release of "directory information" under the
Family Education Rights and Privacy Act ("FERPA"). The School will promptly inform the
Clearinghouse of any newly placed directory information blocks. The Clearinghouse will promptly refer to
the School any requests it receives from individual students either to correct or block records received
from the School but will not modify or block records without instruction from the School.
4. Upon request, the Clearinghouse will compare the School's Graduates with its database and provide the
School with data on the subsequent enrollment and educational achievements of its students at
postsecondary institutions. In addition to the Graduates file, the School may also submit lists of graduates
and other former students in a format reasonably required by the Clearinghouse ( "StudentTracker Request
Files "), and the Clearinghouse will provide data on the subsequent enrollment and educational
achievements of these students at postsecondary institutions.
5. Schools, departments and boards of education, state and local educational authorities, and similar organizations
( "Educators') may also contact the Clearinghouse to obtain information about individuals' graduate status,
degrees, enrollments and other educational achievements attained outside of their own institutions. The School
hereby appoints the Clearinghouse its agent for purposes of verifying degree and enrollment information for
authorized Educators ('Degree Requestore ). Unless a FERPA exception applies or a requestor certifies that
the student has provided a signed and dated written consent to release the specified information, the
Clearinghouse will verify only information that the Institution is permitted to designate and disclose as
'Directory Information" under FERPA and that the student has not blocked from release. The Institution
will promptly notify the Clearinghouse of any material changes to the 'Directory Information" definition.
The Clearinghouse agrees to maintain a detailed record of each request that is attempted or completed
( "Request Record "). The Clearinghouse will maintain the request record for review by the School or the
individual student.
6. The Clearinghouse will not release any personally identifiable information except as specifically provided
under this Agreement, inc; hiding Exhibits . The Clearinghouse may not in any way use or supply student
personally identifiable information obtained hereunder beyond the specific purposes set forth in this
agreement, specifically including, but not limited to any marketing of products or services.
7. Both parties acknowledge that the security of the information exchanged is of critical importance. Both
parties will comply with all applicable laws and regulations concerning the security and dissemination of
the information exchanged hereunder including, but not limited to, The Higher Education Act and related
federal regulation, FERPA and related federal regulation, Gramm- Leach -Bliley and related federal
regulation and any applicable state laws concerning the privacy and security of the information to be
shared hereunder. The Clearinghouse will maintain an information security program including
technological, physical, and operational safeguards, a copy of a summary of which will be available to
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School on request. Such program will include technical and operational safeguards as required under the
above referenced laws. The Clearinghouse shall not store any school provided personally identifiable in
its custody outside of the United States.
School will provide the Clearinghouse with any requested necessary information on Institution's FERPA
Directory Information policy. Institution will maintain appropriate security policies and procedures
contenting the access of its staff to the password protected areas of the Clearinghouse website.
In.the event either party determines that an event has occurred that reasonably leads it to believe that there
has been an unauthorized or improper disclosure of the information exchanged under this agreement that
party will promptly notify the other unless specifically directed not to make such notification by law
enforcement. Such notification will include the nature of the incident, the information compromised and
the action taken. The parties will cooperate and keep each other fully informed until the incident is
resolved. Either party shall have the right to immediately suspend service under this Agreement until the
resolution of such incident.
The Clearinghouse agrees to indemnify and hold the School harmless from any direct loss, cost, damage or
expense suffered by the School as a direct result of the Clearinghouse's failure to comply with its
obligations under this Agreement. The Clearinghouse will maintain insurance covering errors and
omissions in its data processing operations in the amount of at least two million dollars ($2,000,000).
8. In consideration of the services provided by the Clearinghouse under this Agreement, the School agrees to
pay the Clearinghouse a fee in accordance with the Clearinghouse's published Schedule of Fees for
Secondary Schools. The Clearinghouse agrees to provide the School with ninety (90) days prior written or
electronic notice of any increase in the fee for this service. The School agrees to submit payment of
applicable fees within thirty (30) days of receipt of a bill from the Clearinghouse. If the School is a school
district, it will submit a list of the names of the high schools covered by this Agreement on Attachment 1.
9. The Clearinghouse uses its best efforts to review, interpret, and follow publicly disseminated guidance on
FERPA in the development and operation of its services and provides for the release of only unblocked
directory information unless FERPA authorizes release without consent. The School is solely responsible
for its compliance with FERPA, and the Clearinghouse is not liable for any errors or omissions by the
School that may give rise to FERPA violations. Both the Clearinghouse and the School agree to comply
with all applicable Federal, State, and local statutes, regulations, and other requirements pertaining to the
security, confidentiality, and privacy of information exchanged with and maintained by the Clearinghouse.
10. The School agrees that it may only disclose the data provided by the Clearinghouse to school boards and
school officials whom it has determined to have legitimate educational interests. The School agrees that it
will not release data provided by the Clearinghouse to any other individuals, institutions, or organizations,
other than those identified above, either in student or postsecondary institution identifiable form, without
the Clearinghouse's express written permission and payment of any additional fees that may be required.
11. In the event the School is required to disclose any data provided hereunder (specifically including, but not
limited to, information which could potentially identify individuals or specific postsecondary institutions)
pursuant to any applicable statute, law, rule or regulation of any governmental authority or pursuant to any
order of any court of competent jurisdiction, the School must provide the Clearinghouse prompt notice of
such request for disclosure and reasonably cooperate with the Clearinghouse's efforts to obtain a
protective order. The parties further agree that any exclusion effected pursuant to this provision is
authorized only to the minimum extent necessary to allow the School to comply with a legal rule or order
compelling the disclosure of information and shall not constitute a general waiver of the obligations of
confidentiality tinder this Agreement.
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12. The School will institute and maintain reasonable controls to ensure that the information it provides to the
Clearinghouse under this Agreement is complete and accurate. The School agrees that the Clearinghouse
will not be responsible for actions, errors or omissions of the School.
13. The School agrees to:
a. Ensure that only authorized personnel whom it has determined to have legitimate educational
interests will be provided with access to the Clearinghouse's secure website, and that such
access will be immediately terminated when those personnel leave the School's employment,
b. Take all necessary steps to ensure that authorized personnel do not share their Clearinghouse
webshe user names and passwords with other individuals or entities.
14. The School may audit the performance by the Clearinghouse of its duties and obligations hereunder at the
Clearinghouse offices during normal business hours but no more frequently than annually. Audits require
30 days advanced notice and will be scheduled at a mutually convenient date.
15. The Clearinghouse acts as agent for the School in the verification and release of information from
education records under this Agreement. The Clearinghouse will not retain or release personally
identifiable information provided by the School except as specifically authorized under this Agreement.
The Clearinghouse may retain or release information received from the School under this Agreement that
is in aggregate or statistical form and does not contain Social Security numbers or other personally
identifiable information. The School retains Rill ownership rights to the information in the education
records it provides to the Clearinghouse. Upon termination of this agreement, the Clearinghouse will
immediately discontinue use of any information that has been provided to it by the School. The
Clearinghouse agrees to destroy all personally identifiable, non - directory information received from
School: (1) at the School's request; (2) when the data is no longer needed to achieve this Agreements's
purposes, or (3) as otherwise required by State or Federal law. School agrees that Clearinghouse may
maintain data provided by the State, when such data is needed to satisfy audit or other State and Federal
legal and regulatory requirements.
16. In the event School is required by law or regulation to provide parents or eligible students, access to, or
correction of student data, Clearinghouse agrees to facilitate access and correction of data shared tinder this
Agreement
17. The Clearinghouse agrees that data provided by the School tinder the agreement may not be sold by
Clearinghouse, or be used by the Clearinghouse to amass a student profile or conduct targeted advertising,
18. The School agrees to acknowledge in all internal and external reports, presentations, publications, press
releases, and/or research announcements that utilize StudentTracker data that the source of the data is the
StudentTracker service from the National Student Clearinghouse,
19. The School agrees to provide all notices to the Clearinghouse under this Agreement to:
National Student Clearinghouse
2300 Duties Station Blvd., Suite 300
Hemdon, VA 20171
Attn: Contract Main.
Electronically: cont cts iustudentelearinehouse ore
Fax: 703-742-4234
20, The Clearinghouse agrees to provide all notices under this Agreement to the School to the signatory
and address on Page 1 of this Agreement unless otherwise instructed in writing by the School. The
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Clearinghouse considers the signatory to this Agreement as its primary contact for all operational and
systems issues unless otherwise instructed in writing by the School.
21. The effective date of this Agreement is the date by which it is signed by both parties. This Ageerrent will
remain in effect until terminated by either party by providing sixty (60) days written notice to the other party.
The parties agree thatany subsequent modifications to this Agreement will be made only in writing. The
Clearinghouse may assign this Agreement without consent to a successor or wholly owned subsidiary.
22. All representations, warranties, disclaimers of liabilities, indemnifications, and covenants between the
parties will survive the termination of this Agreement for any reason and in any manner and will remain
in full force and effect between the parties.
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Attachment 1 (for Districts)
StudentTracker for High Schools Agreement
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Attachment 2:
StudentTracker for High Schools Agreement
NATIONAL STUDENT CLEARINGHOUSE
SCHEDULE OF FEES FOR SECONDARY SCHOOLS
Published May 15, 2007 and Effective Until Further Notice
High schools high school consortiums and/or high school districts will pay an annual subscription fee
for participation in the StudentTracker for High Schools program equal to $425.00 per high school.
The program will be provided at no charge to high schools that meet the following criteria:
• Have a total enrollment of less than 300 students, AND
• Are located in a district where two or more high schools pay the full annual StudentTracker
for High Schools subscription fee.
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Attachment 3
•►_ :_k_
District Name: Bonneville Joint School District 93
*User Administrator /Implementation Contact
(Account Management Role - Primary point of contact other than signee)
Name: Scott G Woolstenhulme
Email Address:
Title: Assistant Superintendent
woolstg@d93.kl2.id.us Phone Number, (26-4-2 j5 --;2- —6 36-j
*Billing Contact
(Person to receive billing invoice)
Name: State sponsored until 9/30/16 Title:
Billing Address:
Email Address:
Phone Number:
*Technical Contact(s)
(Person(s) responsible for creating, sending and receiving file data)
Name: _Jared Dawson Title: Student Information System Admin
Email Address: dawsonj@d93.kl2.id.us Phone Number: 208 557 -6859
Name: Camille Vosk Title: Student Information System Admin
Email Address: voskcna d93.kl2.id.us Phone Number. 208 557 -6847
Please FAX completed contract and attachments to: 703- 742 -4234
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