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HomeMy WebLinkAbout12-14-2022 Minutes Regular Meeting-Amended AgendaDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Chad Dance  Paul Jenkins  Greg Calder  Carissa Coats  Randy Smith Bonneville Joint School District No. 93 is an Equal Opportunity Employer Regular Meeting/Amended Agenda December 14, 2022 7:00 PM District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. Pledge of Allegiance was led by Chairman Dance II. Prayer was offered by Juan Contreras from Eagle Rock Baptist Church III. Chairman Dance call the meeting to order at 7:00 p.m. IV. Roll Call was Paul Jenkins excused Greg Calder present Carissa Coats present Randy Smith present Chad Dance present V. Board Opening Business A. Chairman Dance welcomed any Delegates and Visitors to the meeting. Others in attendance were, Superintendent Woolstenhulme, Jason Lords, Executive Director of Learning and Instruction, Heath Jackson, Executive Director of Planning and Personnel, Guy Wangsgards, Executive Director of Finance and Operations, John Pymm, Director of Maintenance and Facilities, Gordon Howard, Director of Technology and Safe Schools, Dr. Yvonne Thurber, Director of Special Education, Doug McLaren, Thunder Ridge HS Principal, Trent Dabell, Assistant Principal at Thunder Ridge HS, Ty Salsbery, Principal at Hillcrest HS, Kent Patterson, Sandcreek MS, Rachel Schuldt, Chad Dabell, Kathryn Dabell, Jorden Cammack, Carolyn Harrison, Tom Harrison, SueAnn Dabell, Juan Contreras, Nicole Contreras, Mindy Evans, Gabriel Peluso, Chad Murdoch, Tom Hunsaker, Brigett Cress, Amy Werner, Jennifer Derbidge, Connor Evans, Zach Coblentz, Michael Johnston, Phil Cambell, D93 News, and Samantha Williams, Board Clerk B. Amend the Agenda (Action Item) Chairman Dance stated that a Board Member MOVES THAT THE BOARD PURSUANT TO IDAHO CODE §74-204(4)(a) AMEND THE AGENDA FOR THIS MEETING AS FOLLOWS: To add Employee Q2023 recommendation for Termination as an action item under Planning and Personnel. MOTION: Greg Calder moved to amend the agenda. Randy Smith seconded. Motion carried. C. Amend the Amended Agenda/Approve the Amended Agenda (Action Item) Chairman Dance asked if any Board Members would like to amend the amended agenda. Hearing none, he asked for a motion. MOTION: Carissa Coats moved to approve the amended agenda. Randy Smith seconded. Motion carried. D. Approve Consent Agenda (Action Item) Chairman Dance asked if any Board Members would like to remove any items from the consent agenda. Hearing none he asked for a motion to approve the consent agenda. MOTION: Greg Calder moved to approve the consent agenda. Carissa Coats seconded. Motion carried. 2 1. Minutes of Previous Meetings Corrected 10-12-2022 Regular Meeting/Amended Agenda Regular Board Meeting - 11-16-2022 (Draft) Executive Session - 11-16-2022 (Draft) Board Work Session - 11-30-2022 (Draft) 2. Financial a. Accounts Payable 3. Employees a. Conditional Employment b. Release of Contract c. Resignations and Terminations d. Retirements e. Stipends f. Transfers g. Leave Requests 1) Employee M2023 2) Employee N2023 3) Employee O2023 4) Employee P2023 5) Employee T2023 4. Interships/Student Teachers 5. Students a. Early Graduation Requests b. Club Requests BCMS Video Game Club HHS Random Acts of Kindness Club c. Trip Requests BHS Choir and Band - All-State Music Conf - Pocatello, ID - 2-1-2023 to 2-3-2023 HHS Boys Basketball - Corner Canyon Basketball Tournament - Draper, Utah - 12-01-2022 to 12-03-2022 HHS Debate Team - Rim to Rim Debate and Speech Tourn. - Twin Falls, ID -12-09-2022 to 12-10 -2022 HHS Girls Basketball - Timberline Invitational Tournament - Boise, Idaho - 12-28-2022 to 12-30-2022 TRHS Ballroom - Utah Classic Dance Competition - Farmington, UT - 2-17-2023 to 2-19-2023 BHS Bonneville Cheer - TVCI Cheer Competition - Meridian, ID - 1-20-2023 to 1-21-2023 RMMS Advanced Robotics - FLL Southern State Championship - Twin Falls, Idaho - 1-28-2023 TRHS Hope Squad - Leadership Training - Provo, UT - 11-7-2022 to 11-18-2022 E. Staff/Student Recognition TRHS - Idaho Association of School Administrators Assistant Principal of the Year Recipient - Trent Dabell Chairman Dance invited Doug McLaren, Thunder Ridge HS Principal to present the Idaho Association of School Administrators Assistant Principal of the Year Recipient, Trent Dabell to the Board. Mr. McLaren stated that Trent was nominated by his collegues. He had plenty of people who were more than willing to write letters of recommendations for the nomination. Once nominated, Mr. Dabell had to collect data and complete some paperwork. Being an Assistant Principal, Mr. Dabell’s job requires a lot of leadership, and it’s a job that requires him to be part of a team. Trent is a great supporter of staff, teachers and students. Teachers want to work with him. He has built great relationships with staff and students. He makes Mr. McLaren’s job easier, and he makes kids better. Mr. Dabell makes Thunder Ridge a great place to work. Mr. Dabell is very deserving of this award. Chairman Dance invited Trent Dabell to say a few words. Mr. Dabell stated the award is a reflection of the Thunder Ridge HS. He looks forward going to work each day. There are a lot of people who have influenced him. He praised his parents and family. He emphasized his wife. He expressed his gratitude for her and how she puts in a lot of time and effort on his behalf and works hard with their children. Mr. Dabell aslo mentioned that Jason Lords who was a principal at Rocky Mountain Middle School took the time to talk to him and give him guidance on education and where to go professionally. He also mentioned that Scott Woolstenhulme, Heath Jackson, Ben Parker, and Levi Owen were instrumental in his life. He thanked Doug McLaren, Principal at Thunder Ridge for the opportunity to be a part of his team. He ended by with 3 thanking his current and prior co-workers, Cody Jackson, Craig Miller, and Zac Lords. He stated “I have learned from the best. I can’t think of a better place to work than D93. It’s home, I love the kids and the coaches. This award is a reflection of how great Thunder Ridge HS is”. Chairman Dance and the Board congratulated him on his success. TRHS - 5A State Drama Champions for Properties - Zach Coblentz and Connor Evans Chairman Dance invited Doug McLaren, Principal at Thunder Ridge High School to present the 5A State Drama Champions for Properties, Zach Coblentz and Connor Evans to the Board. Mr. McLaren stated that Drama is a great way for kids to express themselves, and their talents. Mr. Coblenz and Connor Evans are great examples of how Drama really inspires creativity. Mr. McLaren invited Jorden Cammack, Thunder Ridge’s Drama Teacher to introduce Mr. Coblenz and Mr. Evans. Ms. Cammack stated that Drama has really great kids. They are hard working and dedicated to the program. Drama is not only about acting, it requires math, drafting and physics. Mr. Coblenz and Mr. Evans created an organ that when played, smoke would come out of the pipes. They won State with their project. They worked more than a hundred hours on the project and it shows. Mr. Coblenz and Mr. Evans showed a video of their project and pictures to the board. The students thanked Ms. Cammack for letting them work late when needed so they could complete their project. They felt a lot of support during the process. Not only did they come away from the competition as winners, they also had job opportunities offered to them. Chairman Dance thanked Mr. Coblentz and Mr. Evans and Ms. Cammack for coming and sharing their experience to the Board. He presented them with certificates. F. Greater Idaho Falls Association of Realtors Presentation Chairman Dance invited Mike Johnston and his team to present to the Board. Mr. Johnston explained that after raising funds from a fund raiser, he and his team are presenting the district with $2500.00 in gift cards to be used to honor teachers in the district. This is to show how much they appreciate teachers and all the hard work they do and the dedication the put into teaching the students in the district. Chairman Dance thanked Mike Johnston and his team and a picture was taken for social media. VI. Public Input Chairman Dance stated that pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting unless on the agenda but may direct the Superintendent to consider such items at a subsequent meeting. Their was no one signed up for public comment. VII. Learning and Instruction Reports and Recommendations A. Special Education Programs Report Chairman Dance invited Dr. Thurber, the Special Education Director to present to the Board. Dr. Thurber wanted the Board to know the great things that are happening in Special Education. Dr. Thurber invited Rachel Schultd to talk about the STEP (Student Transtition Educational Program) program. This program evolved from the former FLITTE program. The program is located at Bonneville High School, where they have more room and the space is better for the program. Rachel read some letters from the students in the STEP program. They express how much fun they have at school and how they are learning how to take care of themselves. The STEP program caters to students between eighteen and twenty-one years old. They are not only learning skills such as cooking, and budgeting. They are learning how to advocate for themselves. Which is very important. Some of the activitities they have done are service projects, fun outdoor games, movies, murder mysteries, and a gingerbread competition. They are learning job skills and household skills as well. The Board thanked Ms. Schuldt for her good work and her dedication to the students. Dr. Thurber presented a slideshow of survey results from the employees in the Special Education department. She explained there is room for improvement and that the survey will help facilitate the need for more training and professional development. Pay was also a big concern with employees. She shared with the Board a pay schedule that compares other district’s pay to the District 93’s pay. Bonneville Joint School District is one of the lowest paying districts for classified staff. Dr. Thurber and her team developed a plan for moving forward with the feedback from the survey. Some strategies for ongoing emprovement are as follows: • Pay – identifying essential staff in order to reallocate current money from open positions for possible pay raises • Training and Support 4 o January 16th-19th, 2023 : training for program teachers. o Monthly: training for teachers on writing IEP (Individual Education plans), FBAs (Functional Behavior Assessments), and BIP (Behavior Intervention Plans) through the PLC (Professional Learning Communitie) time. o Ongoing: continue to include special education teachers in general education training on instruction. Dr. Thurber asked the Board if they had any questions. A Board Member asked how much parental involvement is there in any decisions being made with a student. Dr. Thurber stated that the parents are involved through IEP (Individual Education Plan) meetings. Parents are a part of the team in the IEP meetings. Dr. Woolstenhulme thanked Dr. Thurber and her staff. They have been taking on more responsibilities with the recent passing of an employee. It has not been easy, and he really appreciates all that they have done. Chairman Dance thanked Dr. Thurber and her team for the report. B. Policy 3004 Immunization Requirements for Final Adoption (Action Item) Chairman Dance invited Jason Lords, Executive Director of Learning and Instruction to present to the Board. Mr. Lords asked for the Board to approve Policy 3004 Immunization Requirement for final adoption. Chairman Dance asked the Board if they had any questions. Hearing none, he asked for a motion. MOTION: Greg Calder moved to approve Policy 3004 Immunization Requirements for final adoption. Carissa Coats seconded. Motion carried. C. Policy 3600 Student Records for 30-day Review (Action Item) Chairman Dance asked Mr. Lords to present Policy 3600 Student Records to the board. Mr. Lords asked that Policy 3600 Student Records be approved for 30-day review. Chairman Dance asked if the Board had any questions. Hearing none, he asked for a motion. MOTION: Greg Calder moved to approve Policy 3600 Student Records for 30-day Review. Carissa Coats seconded. Motion carried. D. Policy 3010 Open Enrollment for Initial Consideration Chairman Dance asked Mr. Lords to present information of Policy 3010 Open Enrollment for initial consideration. Mr. Lords explained that Mr. Ty Salsbery, Principal at Hillcrest HS spearheaded the project of cleaning up some verbiage and adding some tables to the policy. This policy is for initial consideration, no action was taken. VIII. Planning and Personnel Reports and Recommendations A. Employee Q2023 Recommendation for Termination (Action Item) Chairman Dance invited Heath Jackson, Executive Director of Planning and Personnel to present to the Board. Mr. Jackson asked the Board to approve termination for Employee Q2023. Chairman Dance asked for a motion. MOTION: Randy Smith moved to approve termination of Employee Q2023. Greg Calder seconded. Mot ion carried. B. Monticello Montessori Trailers (Action Item) Chairman Dance invited John Pymm, Director of Maintenance and Facilities to present to the Board. Mr. Pymm asked the Board to approve the purchase of two surplus classroom trailers for $120,000 each from Monticello Montessori. The classroom trailers are seventeen years old and are 64’x30’. This will help with the growth in the area. Chairman Dance asked for a motion. MOTION: Greg Calder moved to approved to authorize the district to purchase two surplus classroom trailers from Monticello Montissori Charter School for $120,000 each. Carissa Coats seconded. Motion carried. C. RFQ for Civil Engineering for Hillcrest Stadium Project (Action Item) Chairman Dance invited Mr. Pymm to present the RFQ for civil engineering for the Hillcrest Stadium Project to the Board. Mr. Pymm asked the Board to approve the ranking of the civil engineering firms and authorize the administration to start negotiating a contract. Chairman Dance asked for a motion MOTION: Carissa Coats moved to accept the committee civil engineering rankings and to start negotiating a contract for the Hillcrest HS Stadium project. Greg Calder seconded. Motion carried. D. Policy U3570 Emergency Closures for 30-day Review (Action Item) 5 Chairman Dance invited Mr. Jackson to present to the Board. Mr. Jackson asked the Board to approve Policy U3570 Emergency Closures for 30-day review. Chairman Dance asked the Board if they had any questions. Hearing none, he asked for a motion. MOTION: Greg Calder moved to approve Policy U3570 Emergency Closures for 30-day review. Randy Smtih seconded. Motion carried. E. Procedure U3570P1 Emergency School Closure for Final Adoption (Action Item) Chairman Dance asked Mr. Jackson to present to the Board Procedure U3570P1. Mr. Jackson asked the Board to approve Procedure U3570P1 for final adoption. Chairman Dance asked if any Board member had any questions. Hearing none, he asked for a motion. MOTION: Greg Calder moved to approve Procedure U3570P1 for adoption. Carissa Coats seconded. Motion carried. IX. Superintendent Reports and Recommendations A. 2023-2024 through 2026-2027 District Calendars (Action Item) Chairman Dance invited Superintendent Woolstenhulme to present the recommendation for the 2023 -2024 through 2026-2027 district calendar to the Board. Superintendent Woolstenhulme recommends the Board to approve the 2023-2024 through 2026-2027 district calendars with the first, third, and fifth Mondays as non-instructional days for elementary students and collaboration time for teachers. Chairman Dance asked if any Board members had any questions. Hearing none, he asked for a motion. MOTION: Greg Calder moved to approve the 2023-2024 through 2026-2027 district calendars as presented. Carissa Coats seconded. Motion carried. B. COVID Plan for 30-day Review (Action Item) Chairman Dance asked Superintendent Woolstenhulme to present the COVID Plan to the Board. Dr. Woolstenhulme explained in order for the district to receive ESSER dollars, the COVID Plan must be reviewed every six months. With the uptick in other respiratory illnesses going on, the Plan will not be limited to just COVID. The Board asked Mr. Woolstenhulme to add religion to the non-discrimination clause to the Plan. Dr. Woolstenhulme will make that change per the Board’s request. Chairman Dance asked for a motion. MOTION: Randy Smith moved to approve the COVID Plan for 30-day review. Greg Calder seconded. Motion carried. C. 2023 Board Calendar (Action Item) Chairman Dance asked Dr. Woolstenhulme to present information on the 2023 Board Calendar to the Board. Dr. Woolstenhulme recommends the Board to change the start time on the calendar for the second Wednesday meetings from 7:00 p.m. to 6:00 p.m. this is to reflect Executive Session when needed to start at 6:00 p.m. and the regular public portion of the Board meeting to start at 7:00 p.m. This change will limit the amount of Board notifications being sent. There will be one agenda, and the agenda will indicate the 7:00 p.m. time for the regular meeting. This will start in January if the Board approves. MOTION: Greg Calder moved to approve the 2023 Board Calendar with the time change of 6:00 p.m. for Executive Sessions, and Regular Board meetings at 7:00 p.m. Carissa Coats seconded. Motion carried. X. Board Closing Business A. Chairman Dance called for Agenda Items for Upcoming Meetings. Dr. Woolstenhulme and a few Board members asked that the following be added to future agendas: Discussion on student accountability on half-day instructional Mondays/Collaboration for teachers Nick Miller of Hawley Troxell, and Eric Herringer of Piper Sandler to present financial options and bonds at the January 25, 2023 Board Work Session. Invite Michael Keith, Zions Public Finance to discuss municipal advising at the January 25, 2023 Board Work Session. Discuss a survey for parents and students to find out what their CTE interests are along with CTE programs report. XI. Executive Session (Action Item) Chairman Dance stated that the Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. He then asked for a motion. 6 MOTION: Randy Smith moved to enter Executive Session. Greg Calder seconded. Roll Call Vote was: Paul Jenkins excused (showed up at 9:03) Greg Calder present Carissa Coats present Randy Smith present Chad Dance present The Board entered into Executive Session at 8:59 p.m. A. Superintendent Evaluation Board member discussed and completed the Superintendent Evaluation Tool. XII. Move to Open Meeting (Action Item) MOTION: Carissa Coats moved to enter Open Meeting. Greg Calder seconded. Motion carried. XIII. Adjournment (Action Item) MOTION: Carissa Coats moved to adjourn the meeting. Greg Calder seconded. Motion carried. The meeting adjourned at 10:52 a.m.