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Home My WebLink About04-06-2016 Minutes Special Meeting3497 North Ammon Road, Idaho Falls, Idaho, 83401 ' (208) 525-4400 Fax (208) 529-0104 ti www.d93schools.org Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent Special Meeting April 6, 2016 6:00 PM District Board Room I. Call to Order Chairman Brian McBride called the meeting to order at 6:00 p.m, He invited everyone to join the Board in the Pledge of Allegiance. Il. Roll Call Brian McBride yes Paul Jenkins via phone Amy Landers yes Jeff Bird yes Greg Calder yes III. Welcome Visitors and Deleaations Chairman McBride welcomed Scout Wyle Dyorich from Troop 332; he is working on the Citizenship and Communications merit badges. Others in attendance were Deputy Superintendent Marjean McConnell, Assistant Superintendent Scott Woolstenhulme, Chief Financial/Operations Officer April Burton, Director of Curriculum & Instruction Michaelena Hix, Owner's Representative Brad McKinsey, Energy Education Specialist Don Trauntvein, Community Relations and Communications Phil Campbell, Matthew Dyorich, Headwaters Construction Company representatives, Hughes General Contractors, Inc. representatives, and Board Clerk Mary Hansen. IV. Approve/Amend Aaenda Chairman McBride asked for a motion to approve the agenda. MOTION: Amy Landers made the motion to approve the Agenda. Greg Calder seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. V. CM/GC Recommendation — Brad McKinsey, Owner's Representative Chairman McBride invited Brad McKinsey, spokesperson of the CM/GC Interview Committee, to present recommendation for CM/GC to the Board. Mr. McKinsey is the acting independent Owner's Representative representing Bonneville Joint School District 93. He stated on behalf of the Interview Committee their recommendation to the Board for the selection of the CM/GC for the new high school. Mr. McKinsey stated that five qualified companies interviewed for the CM/GC position and any one of these companies are capable of building this new school. He noted that the ranking/scoring of these companies was very tight, On the committee were eleven members: three community patrons, four District administrative staff, two Board members, the Owner's representative and a non-voting architect consultant. The Interview Committee recommended to the Board to enter into negotiations with the Headwaters Construction Company; they ranked first in the scoring. Hughes General Contractors, Inc, was ranked in second place with only one-tenth of a point above Bateman -Hall Inc., who was ranked third. Engineered Structures, Inc, was ranked fourth and Ormond Builders, Inc. ranked fifth. This is the recommendation from the committee in the ranking of those companies that were interviewed. Chairman McBride asked for Mr. McKinsey to explain the purpose of ranking the companies. Mr. McKinsey stated that the purpose of the ranking the companies is if the negotiations do not work out with the first ranked company, then negotiations would be with the second ranked company and so forth, accordingly to Idaho Code Board of "trustees Brian McBride Paul Jenkins Amy Landers Jeff Bird Greg Calder §67-2320(2)(c). He explained that the final decision on ranking of the applicants will be made by the Board Chairman McBride then asked for a motion to accept the recommendation of Headwaters Construction Company as CM/GC for the new high school project. MOTION: Paul Jenkins made the motion to accept the recommendation of Headwaters Construction Company as CMIGC for the new high school project. Amy Landers seconded. Greg Calder amended the motion to authorize the District to enter into negotiations with Headwaters Construction Company for a contract to serve as the CM/GC for the new high school project. MOTON: Amy Landers made the motion to accept the amended motion to authorize the District to enter into negotiations with Headwaters Construction Company for a contract to serve as the CM/GC for the new high school project. Jeff Bird seconded. Roll call vote on amended motion as stated above: Paul Jenkins yes Amy Landers yes Jeff Bird yes Greg Calder yes Brian McBride yes The roll call vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried, Chairman McBride opened discussion on the ranking of the companies. Mr. McKinsey reiterated the Committee's ranking recommendation as 1St— Headwaters Construction Company; 2nd Hughes General Contractors, Inc.; 3rd— Bateman-Hall, Inc.; 4th - Engineered Specialists, Inc.; and 5th — Ormond Builders, Inc. Mr. McKinsey stated that one of the scoring categories on the rubric allowed additional points given for a local firm and was considered in the overall score. Chairman McBride asked whether the Board wanted to accept the recommendation of the ranking status given by the Committee or to alter this recommendation. Mr. Calder felt that Bateman -Hall, Inc. was a better candidate for the 2nd place ranking, putting Hughes General Contractors, Inc. in at 3m place. Mr. Bird added his concern of keeping money local by moving Bateman -Hall, Inc. to the 2nd ranked place. Mr. Jenkins stated accepting the committee's recommendation was the best choice. Chairman McBride asked for a motion to rank the applicants as part of the CM/GC selection. MOTION: Greg Calder moved to rank the applicants as 1St — Headwaters Construction Company; 2nd — Bateman - Hall, Inc.; 3rd Hughes General Contractors, Inc.; 4th - Engineered Specialists, Inc.; and 5th — Ormond Builders, Inc. Jeff Bird seconded. Roll Call Vote on the motion to re -rank the CM/GC applicants as stated above: Paul Jenkins no Amy Landers no Jeff Bird yes Greg Calder yes Brian McBride yes The roll call vote was 3 in favor with 2 opposed and 0 abstentions. Motion was carried. Note: Any local and/or out-of-state companies, with a current Idaho Public Works license, will be able to submit bids on any of the subcontractor contracts, i.e., electrical, plumbing, drywall installers, etc. VI. Call for Aaenda Items for Uocomina Meetinas Chairman McBride asked for any agenda items to be added to the following meetings. Athletic Participation — Pay to Play will be added to the April 13, 2016 agenda. A. National School Board Association (NSBA) Convention - April 9-11, 2016 - Boston, MA B, Regular Meeting - Wednesday, April 13, 2016 - District Board Room - 7:00 p.m. C. Work Session - Bonneville HS Student Council - Wednesday, April 20, 2016 - Bonneville HS -11:30 a.m. D. Annual Idaho Education Law Seminar - April 25-26, 2016 - Boise, ID E. Work Session - Lincoln HS Student Council - Wednesday, April 27, 2016 - Lincoln HS -11:30 a.m. F. Work Session - Hillcrest HS Student Council - Wednesday, May 4, 2016 - Hillcrest HS -11:30 a.m. VII. Adiournment Chairman McBride asked for a motion to adjourn at 6:31 p.m. MOTION: Amy Landers made the motion to adjourn. Jeff Bird seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. /� Chairman ATTESTED: /1��U��'/Yf�UGiP�GI� / Clerk Date: