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HomeMy WebLinkAbout02-22-2023 Minutes Amended Board Special Meeting Executive SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Chad Dance  Paul Jenkins  Greg Calder  Carissa Coats  Randy Smith Bonneville Joint School District No. 93 is an Equal Opportunity Employer Amended Board Special Meeting/Executive Session February 22, 2023 11:30 AM PLC Building 3442 E Iona Rd Idaho Falls, ID 83401 I. Chairman Dance called the meeting to order at 11:35 p.m. II. Roll Call Paul Jenkins present Greg Calder present via telecommunications Carissa Coats present Randy Smith present Chad Dance present III. Opening Board Business A. Motion and Order to Amend the Agenda (Action Item) Chairman Dance stated that A BOARD MEMBER MOVES THAT THE BOARD PURSUANT TO IDAHO CODE §74- 204(4)(a) AMEND THE AGENDA FOR THIS MEETING AS FOLLOWS: To add: "Action Item" to Student 23-S under Student Recommendations on the Executive Session portion of the agenda. This was an oversight and is time sensitive. MOTION: Carissa Coats moved to amend the agenda as presented. Paul Jenkins seconded. Motion carried. B. Approve the Amended Agenda/Amend the Amended Agenda (Action Item) MOTION: Carissa Coats moved to approve the amended agenda. Paul Jenkins seconded. Motion carried. C. Chairman Dance welcomed any visitors and delegations to the meeting. Others in attendance were, Superintendent Woolstenhulme, Heath Jackson, Executive Director of Planning and Personnel, Guy Wangsgard, Executive Director of Finance and Operations, Gordon Howard, Director of Technology and Safe Schools, Rex Miller, Director of Academic Interventions and Federal Programs, Phil Campbell, D93 News and Public Relations and School Communications, and Board Clerk, Samantha Williams. IV. Discussion Items A. Superintendent Reports 1. Annexation Recommendation (Action Item) Dr. Woolstenhulme stated to the Board that the purpose of the annexation discussion is to see if the Board is ready or wanting to move forward with the annexation process. Chairman Dance opened the floor to the Board for further discussion. The annexation would be a minimal tax impact for both Idaho Falls District 93 and Bonneville Joint School District 93. They also realized there could be potential impact in the future as the growth continues in the district. However, the Board was generally supportive of moving forward with the annexation process. Dr. Woolstenhulme explained that this will be on the March 8, 2023 Regular meeting agenda as an action item. Board Clerk, Samantha Williams will draft a letter to the Idaho School Board Association with the proposal and the key points stated in the meeting. Chairman Dance thanked Dr. Woolstenhulme and the Board. There was no action at this meeting. 2 B. Finance and Operations Chairman Dance invited Superintendent Woolstenhulme to present to the Board the proposed Bond Resolution. 1. Bond Resolution Nick Miller of Hawley Troxell drafted a resolution containing the specifications that the Board requested. With concerns with adding the roofs to the resolution, Dr. Woolstenhulme stated they may be able to shave some costs from the roof estimate. The resolution includes an updated estimate of 31 million dollars for a seven hundred student elementary school. At the last elementary admin meeting, the principals were able to review the floorplan and make some suggestions. There are some reservations with having roof projects included in the resolution. The estimate for the roofs is around 3.5 million dollars. The main roofs that are in need of repair are Ammon Elementary and Bonneville High School. A Board member would like as much flexibility with the resolution language as possible. This was just a discussion. The resolution will be on the March 8, 2023 Regular Board meeting as an action item. The deadline for a bond resolution is March 27, 2023 for a May ballot. 2. Zions Municipal Advisor Update Chairman Dance invited Dr. Woolstenhulme to discuss the Zions Municipal Advisor proposal to the Board. The cost to the district would be around $40,000. Depending on the amount of the bond. The Board has some reservations with paying another entity to basically do some of the same services that Eric Heringer from Piper Sandler provides to district already. However, some of the Board members like the idea of having someone outside of Piper Sandler to have eyes on things associated with the bond. They feel that this is due diligence for the community. There are items in the contract or proposal that can be negotiated. Superintendent Woolstenhulme and Guy Wangsgard, Executive Director of Finance and Operations to work on making some changes and update the proposed contract. This will be an action item on the March 8, 2023 Regular Board Meeting agenda. 3. Budget Update Report Chairman Dance invited Guy Wangsgard, Executive Director of Finance and Operations to present an update on the district’s Budget report. Mr. Wangsgard reviewed the State report on the district’s finances. He states that the district’s General Fund is supporting the budget. We are no longer having to backfill with ESSER dollars. Currently we are one million in the black. Mr. Wangsgard stated that there are many needs in the district. One is to address Classified pay and certified staff has a strong interest with being on the State Insurance. Mr. Wangsgard reviewed the district financial. Currently in the ESSER III fund, there is about seven million. However, this money will go away in September 2024. The district collects Wind energy money from the windmills and that is around two million dollars for a one time fund, and one million dollars in the account for use. The General Fund has about one million dollars. With the recent property sales the district received around two and half million dollars. With the Black Canyon Middle School bond reallocation approval, the district has around one and a half million dollars. The total of district funds is approximately fifteen million dollars. These funds are not allocated at this time. The projects that need to be done in the district include a cafeteria at Ammon Elementary, a Bus Garage for the transportation department, and multiple roofing projects. The district needs to update technology, and address the grounds around the district. There are many projects and needs that could benefit from the funds. Mr. Wangsgard explained that the district could allocate the wind energy money to the Plan Facility fund. The Board and the District will have some decisions to make in the near future. C. Planning and Personnel 1. 12-Year Plan Chairman Dance invited Superintendent Woolstenhulme to present to the Board. Dr. Woolstenhulme reviewed the updated 15-Year Plan. He broke it down into two categories. Elementary school plans and secondary school plans. The elementary school plans include building two new elementary schools that will address the district’s growth. One in the north end of the district and the other to replace Ammon Elementary. Currently the district has four current sites for future elementary schools. The secondary school plans are a little complex. One is to re-build Bonneville High School with a two-thousand student high school. Relocate Rocky Mountain Middle School to the current Bonneville High School. By doing that Rocky Mountain Middle School can be repurposed for Technical Careers High School and Praxium Mastery Academy. This will give the ability to expand programs for Technical Careers High School, Praxium Mastery Academy and Bonneville Online High School. The plan 3 also includes adding twelve to sixteen classrooms to Hillcrest High School and eight classrooms to Thunder Ridge High School. Also adding five to ten classrooms at Black Canyon Middle School. The other option for the Secondary School Plan is to build a fourth high school and middle school. Many options and decisions coming to the district for the future. a. Program Moves Chairman Dance asked Superintendent Woolstenhulme to continue with program moves. Dr. Woolstenhulme wanted to make the Board aware that GATE will be moving to Sandcreek Middle School. This will be a great fit for that program. Dr. Woolstenhulme asked the Board if they had any issues or concerns with this change. The Board had none. The other program move is Iona full day kindergarten. With the overcrowding at Iona and the projected kindergarten enrollment. The district would like to move the all-day kindergarten program to Falls Valley. Transportation will transport the students from Iona Elemetary to Falls Valley and vice versa. Dr. Woolstenhulme asked the Board if they had any concerns or reservations on this decision. The Board had none. D. Learning and Instruction 1. Selection and Adoption of Curricular Materials Discussion Chairman Dance invited Dr. Woolstenhulme to open the discussion on selection and adoption of curricular materials. Dr. Woolstenhulme’s purpose for this discussion was to recommend creating a committee for the selection and adoption of curricular materials. More in part Novels that are being used as main curriculum in a classroom. Every committee member would read the proposed novel and meet to discuss if the novel is appropriate for the class. If the committee approve of the selection, then it will go through the curriculum adoption process. The Board suggested Jason Lords, Executive Director of Learning and Instruction to be the facilitator of the committee. This was an action item. Chairman Dance asked for a motion. a. Appointment of Curriculum Adoption Committee (Action Item) MOTION: Paul Jenkins moved to appoint Jason Lords, Executive Director of Learning and Instruction as the facilitator of the Adoption of Curricular Committee. Carissa Coats seconded. Motion carried. V. Closing Board Business A. Chairman Dance called for Agenda Items for Upcoming Meetings. A board member would like to have a report and demonstration on the Ukuru method. The Board would also like to discuss their plan for advocating for bonds, and lastly a Board member would like to discuss expanding the Board in a work session. The Board Clerk made note of the those items. Chairman Dance thanked the Board. VI. Executive Session (Action Item) Chairman Dance stated that the Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. The Executive Session will be closed to the public as per mitted by law. MOTION: Carissa Coats moved to enter executive session. Randy Smith seconded. Roll Call Vote Paul Jenkins excused Greg Calder yes Carissa Coats yes Randy Smith yes Chad Dance yes The Board entered Executive Session at 1:32 p.m. A. Student Recommendations 1. Student 23-S (Action Item) Chairman Dance invited Lance Miller, Principal at Lincoln High School to present information on Student 23 -S to the Board. After the discussion Mr. Miller recommended expulsion without a hearing and conditionally readmit Student 23-S to online at same school. Chairman Dance asked if the Board had any questions. Hearing none, he asked for a motion. 4 MOTION: Carissa Coats moved to approve expulsion without a hearing and conditionally readmit Student 23 -S to online at same school. Randy Smith seconded. Motion carried. VII. Close Executive Session (Action Item) Chairman Dance asked for a motion to close Executive Session. MOTION: Randy Smith moved to close Executive Session. Carissa Coats seconded. Motion carried. VIII. Adjournment (Action Item) Chairman Dance asked for a motion to adjourn the meeting. MOTION: Carissa Coats moved to adjourn the meeting. Randy Smith seconded. Motion carried. Adjourned at 1:48 p.m. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________