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HomeMy WebLinkAbout03-29-2023 Minutes Work Session Special Meeting Executive SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Chad Dance  Paul Jenkins  Carissa Coats  Randy Smith Bonneville Joint School District No. 93 is an Equal Opportunity Employer Work Session/Special Meeting/Executive Session March 29, 2023 11:30 AM Mountain Valley Elementary School 2601 S Princess Dr Idaho Falls, ID 83406 I. Chairman Dance called the meeting to order at 11:52 a.m. II. Roll Call Paul Jenkins present Carissa Coats present Randy Smith present Chad Dance present III. Opening Board Business A. Approve/Amend Agenda (Action Item) Chairman asked for a motion to approve or amend the agenda. Motion: Carissa Coats moved to approve the agenda. Randy Smith seconded. Motion carried. B. Welcome Visitors and Delegations Chairman Dance welcomed any visitors or Delegations to the meeting. Others in attendance were: Superintendent Scott Woolstenhulme, Executive Director of Learning and Instruction - Jason Lords, Executive Director of Finance and Operations - Guy Wangsgard, Director of Maintenance and Facilities – John Pymm, Director of Special Education – Dr. Yvonne Thurber, Director of Safe Schools and Technology – Gordon Howard, Director of Social Emotional Learning – Ken Marlowe, Principal at Bonneville Online High School – Corey Telford, Principal at Praxium Mastery Academy – Nancy Jackson, Maintenance Supervisor – Darren Forman, Todd Ritchie - Grounds Foreman, Nathan Egan, Phillip Campbell – D93 News and School Communications, and Board Clerk – Samantha Williams. C. Zone 1 Trustee Seat Vacancy Declaration (Action Item) Chairman Dance stated that Pursuant to Idaho Code 33-504(c), a vacancy is declared by the Board of Trustees within 30 days of when any trustee shall remove him/herself from his/her trustee zone of residence. Trustee Greg Calder has resigned from his position as Trustee of Zone 1. Therefore, the remaining Board is Declaring a Vacancy for the Board of Trustees in Zone 1 in the Bonneville Joint School District 93. Chairman Dance thanked Trustee Calder for his dedication and service to the Board and to the communities. He then asked for a motion. Motion: Randy Smith moved to accept the declaration of vacancy of Zone 1 seat. Carissa Coats seconded. Motion carried. D. Reorganization of Board Chairman Dance stated that a vacancy of the Board has been declared, the vacancy will be filled by appointment. A Notice of Vacancy for the Zone 1 Board Member dated Wednesday, March 29, 2023 will be posted publicly. All letters of interest will be received by the Clerk of the Board no later than April 24, 2023, at 12:00 p.m. 1. Treasurer Nomination (Action Item) 2 Chairman Dance called for nominations for Board Treasurer. Paul Jenkins nomnated Carissa Coats as Treasurer of the Bonneville Joint School District Board of Trustees. Chairman Dance asked the Board if there were any more nominations. Hearing none, he closed the nominations and asked for a roll call vote. Roll Call Vote Paul Jenkins yes Randy Smith yes Carissa Coats yes Chad Dance yes Chairman Dance stated that the vote was in favor for Trustee Carissa Coats as Board Treasurer for Bonneville Joint School District 93 until the Annual Meeting being held on January 10, 2024. IV. Superintendent Reports and Recommendations A. Social Media Class Action Discussion Chairman Dance turned the time over to Superintendent Woolstenhulme to discuss a social media class action opportunity. Dr. Woolstenhulme explained to the Board that he received class action lawsuit email from Anderson, Julian, and Hull law firm. The lawsuit is a social media mass action lawsuit against social media companies and their contribution to the mental health crisis in America’s youth. Dr. Woolstenhulme asked the Board if this is something that they would like to persue or be involved in. Chairman Dance and the board asked what type of information is the law firm requesting. Dr. Woolstenhulme said that if the Board needed more information, he woul d reach out the law firm to find out what information and they would need, and how much time this gathering of information will take. Dr. Woolstenhulme will also reach out to other superintendents to find out if they are joining the lawsuit. This will be on the April 12, 2023 Regular Board Meeting agenda as an action item. V. Learning and Instruction Recommendations and Reports A. Praxium Purpose Statement Chairman Dance invited Corey Telford, Principal at Bonneville Online High School to present his proposal to the Board. Mr. Telford stated that Praxium is currently trying to serve two very different type of students which is causing a lull in learning for kids who are more independent learners and is not being very successful for students who are struggling with the model of learning that is at Praxium. Mr. Telford wants all kids to succeed. He feels that Praxium does not have the supportive measures for the struggling students. His proposal is to change from an all encompassing school to an horors track magnet school. The changes will include adding admission requirements for enrolling students, such as ISAT scores, and cummulative GPA. This was just a discussion. The final proposal will be presented to the Board at the April 12, 2023 Regular Board meeting as an action item. VI. Finance and Operations Reports and Recommendations A. FY 24 General Fund Budget Overview Dr. Woolstenhulme and Guy Woolstenhulme, Executive Director of Finance and Operations reviewed with the Board the FY General Fund Budget. The State Revenue (these are estimates) is as follows: $6.5 million for certified pay and $4.5 million to classified pay and administrative pay. The local revenue, again is estimated at $5.8 million for supplemental levy, $1.5 million emergency levy, (which the district has not levied in nearly 4 year s), and $1.5 million wind energy money which the district collects annually. Other revenue is $6 million left from ESSER funds (estimated) and it is unknow at this time what the estimated revenue is for Medicaid reimbursement. After reviewing the preplanning budget for FY 2024, Dr. Woolstenhulme talked about the priorities of the district. Certified pay, classified pay, administrative pay, insurance benefits, facility repairs and maintenance, grounds upkeep and maintenance and finally instructional resources and materials. After this discussion, the Board agrees to keep the supplemental levy in place, the voters approved it and it would be a diservice to the staff. We are really in a tough spot with the discrepency between District 93 and District 91 with the dollars per student between local dollars. It would be devasting if we were to lose the supplemental levy right now. The district recommends that we keep the supplemental levy whole, we base on levying the entire $5.9 million and we don’t levy and emergency levy. Dr. Woolstenhulme opened it up for discussion in regard to the wind energy money. The Board agrees that the wind money should be 3 allocated to the Facilities and Maintenance budget and the rest of the proposal so Mr. Wangsgard can start creating a budget for next fiscal year. VII. Planning and Personnel Recommendations and Reports A. Plant Facility Budget 1. Grounds Chairman Dance invited Darren Foreman, Maintenance Supervisor and Todd Ritchie, Grounds Foreman to present their report to the Board. In the past the district has received a lot of criticism about the grounds througout the district’s properties. Mr. Foreman and Mr. Ritchie compiled a list of what it would take to start to get the grounds in better condition and keep them in acceptable condition. On this list is equipment costs, supply cost and staffing costs. The equipment could be anywhere up to $400,000. The Staffing to upkeep the grounds would be an additional five full-time grounds keeper in addition to the current staff, service trucks, side by side UTV for grounds service and snowplows. After the report, the discussion returned to the all around budget for next year. Dr. Woolstenhulme stated that right now the district is around 25% above the number of classified positions that the state funds us for. We have tried to reduce where it’s feasible. That ultimately creates a challenge for the district when they receive an increase it gets spread out more thinly. Dr. Woolstenhulme asked the Board how much of a priority do they want the grounds to be. The bottom line is the money would come from ESSER dollars. But again, the district has many needs at this time and for the future. The district made a recommendation to build out a three to five year phase and priorities for grounds equipment, supplies and staffing.The Board liked that suggestion. B. Employee AJ2023 (Action Item) Chairman Dance asked the Board to make a motion of lifting the suspension on Employee AJ2023. Motion: Paul Jenkins moved to approve lifting the suspension for Employee AJ2023. Randy Smith seconded. Motion carried. VIII. Closing Board Business A. Graduation Assignments Technical Career High School – May 31, 2023 at 6:00 p.m. - RMMS Auditorium - Randy Smith Bonneville Online High School – June 1, 2023 at 5:30 p.m. - TRHS PAC – Carissa Coats Lincoln High School – June 1, 2023 at 7:00 p.m. HHS PAC – Randy Smith Bonneville High School – June 2, 2023 at 1:00 p.m. – Mountain America Center – Chad Dance Hillcrest High School – June 2, 2023 at 4:00 p.m. – Mountain America Center – Carissa Coats Thunder Ridge High School – June 2, 2023 at 7:00 p.m. – Mountain America Center – Paul Jenkins B. Call for Agenda Items for Upcoming Meetings April 12, 2023 - Regular Board Meeting/Fee Hearing – Bond Discussion, 3:00 p.m. We will also have a work session on April 12th. Chairman Dance requested data, amount of the bond, use, dollar amount per $100,000, current on bonds and project out to 2023 and what that does with the levy. What we are looking like without the growth. And how D93 and D91 tax base are different and why. This information will be discussed at the April 12, 2023 meeting. IX. Executive Session (Action Item) Chairman Dance stated that the Board will enter into Executive Session pursuant to Idaho Code 74-206 (1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent, or public school student. The Executive Session will be closed to the public as permitt ed by law. Dr. Woolstenhulme agrees that when the grounds have weeds and thistles there is a negative perception to the public. The Board agrees. However, it’s all about priorites. And the district has many needs. Motion: Randy Smith moved to enter executive session. Carissa Coats seconded, the Roll Call Vote Was Paul Jenkins yes Carissa Coats yes 4 Randy Smith yes Chad Dance yes The Board entered into Executive Session at 2:16 p.m. A. Student Recommendations 1. Student 23-X (Action Item) Chairman Dance invited Principal Levi Owen to present information on Student 23-X to the Board. After the report Mr. Owen recommended suspension only and readmit to same school for Student 23-X. Chairman Dance asked for a motion. Motion: Paul Jenkins moved to approve suspension only and readmittance to the same school for Student 23 - X. Randy Smith seconded. Motion carried. X. Close Executive Session (Action Item) Chairman Dance asked for a motion to close Executive Session. Motion: Paul Jenkins moved to close Executive Session. Randy Smith seconded. Motion carried. XI. Adjournment (Action Item) Chairman Dance asked for a motion to adjourn the meeting. Motion: Carissa Coats moved to adjourn the meeting. Randy Smith seconded. Motion carried. Meeting adjourned at 2:19 p.m. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________