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HomeMy WebLinkAbout05-17-2023 Minutes Amended Executive Session Work Session Special MeetingDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Chad Dance  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton Bonneville Joint School District No. 93 is an Equal Opportunity Employer Amended Executive Session/Work Session/Special Meeting Wednesday, May 17, 2023 11:30 AM Bonneville Online High School/Conference Room 3385 E Iona Rd Idaho Falls, Idaho 83401 I. Call to Order Chairman Dance called the meeting to order at 11:41 a.m. II. Roll Call Paul Jenkins present Carissa Coats present Randy Smith present Mindy Clayton present Chad Dance present III. Opening Board Business A. Amend the Agenda (Action Item) Chairman Dance stated that a Board Member MOVES THAT THE BOARD PURSUANT TO IDAHO CODE §74-204(4)(a) AMEND THE AGENDA FOR THIS MEETING AS FOLLOWS: To add: Administrative Salary Schedule as an action item under Superintendent Recommendations and Reports. To add: Agreement for Services During Summer School Between Bonneville School District 93 and Idaho Division of Vocational Rehabilitation as an Action Item under Planning and Personnel Recommendations and Reports. This information was received today, May 16, 2023, and is time sensitive. Motion: To amend the agenda as presented. This motion, made by Randy Smith and seconded by Carissa Coats, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea B. Approve the Amended Agenda/Amend the Amended Agenda (Action Item) Motion: To approve the amended agenda. This motion, made by Carissa Coats and seconded by Paul Jenkins, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea C. Welcome Visitors and Delegations Chairman Dance welcomed visitors ad Delgations to the meeting. D. Zone 1 Trustee Assumption of Office and Administration of Oath (Action Item) This did not require action. Mindy Clayton recited the Oath of Office given by the Board Clerk Samantha Williams. The Board welcomed Trustee Clayton to the Board. E. Executive Session (Action Item) Chairman Dance stated that the Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. Motion: To enter Executive Session. This motion, made by Randy Smith and seconded by Carissa Coats, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, R andy Smith: Yea 2 Roll Call Vote was Paul Jenkins yes Carissa Coats yes Randy Smith yes Mindy Claytonyes Chad Dance yes The Board entered Executive Session at 11:49 1. Student Recommendations Chairman Dance invited Jason Lords to present information on Student 23-AB and Student 23-AA to the Board. a. Student 23-AB (Action Item) There was no action warranted. More information is currently being collected. This has bee n tabled to a later date. b.Student 23-AA (Action Item) There was no action warranted at that time. There were extenuating circumstances and the Board has tabled this item for a later date. 2. Planning and Personnel Recommendations a. Black Canyon Middle School Principal Chairman Dance invited Heath Jackson, Executive Director of Planning and Personnel to present the recommendation of the new Black Canyon Middle School Principal. This was a discussion only. This item is on the regular portion of the agenda as an action item. F. Close Executive Session (Action Item) Motion: To close Executive Session. This motion, made by Carissa Coats and seconded by Randy Smith, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea G. Superintendent Recommendation and Reports 1. 2023-2024 School Year Master Agreement (Action Item) Chairman Dance invited Dr. Woolstenhulme to present the 2023-2024 School Year Master Agreement to the Board. Dr. Woolstenhulme explained that negotiations were a very positive experience this year. Especially with the different changes in the state. Due to a new Board of Trustee, Chairman Dance asked for Dr. Woolstenhulme to explain who the BEA (Bonneville Education Association) is. Dr. Woolstenhulme explained that the BEA represents the teachers of the district. The District Leadership Team negotiates on behalf of the Board. The Master Agreement needs to be approved by the Board and ratified by the BEA before teacher contracts can be issued for the next school year. For next year, there weren't any recommended language changes to the Master Agreement. There were some questions about the Grievance process, but it was determined to keep the Grievance process in the scope of the Master Agreement. Another item of discussion was teacher planning time. It was decided to add ten minutes to the teachers' prep period a day. As for insurance, Heath Jackson, the Executive Director of Planning and Personnel explained that the BEA decided to renew the existing insurance and increase pay for teachers. Mr. Jackson also went through the stipends and how the goal was to make them more equitable. Leadership Premiums were added for next year as well. Overall, the negotiations were a very beneficial and collaborative experience. Motion: To approve the 2023-2024 School Year Master Agreement as presented. This motion, made by Carissa Coats and seconded by Paul Jenkins, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea 2. Administrative Salary Schedule (Action Item) Dr. Woolstenhulme reviewed the proposed changes to the Administrative Salary Schedule. This salary schedule was reviewed and discussed after negotiations. It was decided to increase the pay to $3.50 an hour. Instead of a percentage increase, a dollar amount was more equitable. Motion: To approve the Administrative Salary Schedule for the 2023-2024 School Year. This motion, made by Paul Jenkins and seconded by Carissa Coats, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea 3 3. FY 24 School Status Contract (Action Item) As discussed in a prior Board Meeting. The communication software that is being used by the district needs to be approved by the Board. School Status has been an extremely beneficial tool being used by teachers to communicate with parents. Dr. Woolstenhulme recommends the Board approve the FY2024 School Status Contract. Chairman Dance asked for a motion. Motion: To approve the FY2024 School Status Contract as presented. This motion, made by Carissa Coats and seconded by Randy Smith, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea H. Learning and Instruction (Action Item) Student Travel Requests Dr. Woolstenhulme explained to the Board that Student Travel requests need to be approved by the Board. Two of the trips were after the fact, and two are coming up and arrangements need to be made. The two trips to Yellowstone were after the fact. The Technical Careers and Praxium trips are in June. Chairman Dance asked for a motion for all the student travel items listed. 1. TCHS - Skills USA National Competition - Atlanta, GA - 6-18-2023 to 6-24-2023 (Action Item) Motion: To approve Technical Careers High School student travel request to Skills National Competition in Atlanta, Georgia. This motion, made by Randy Smith and seconded by Carissa Coats, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea 2. Praxium - National History Day National Competition - College Park, Maryland - 6-11-2023 to 6-15-2023 (Action Item) Motion: To approve Praxium Mastery Academy's student travel request to the National History Day Competition in College Park, Maryland. This motion, made by Randy Smith and seconded by Carissa Coats, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea 3. Summit Hills Elementary Travel Request to Yellowstone National Park (Action Item) Motion: To approve Summit Hills student travel request to Yellowstone National Park in Wyoming. This motion, made by Randy Smith and seconded by Carissa Coats, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea 4. Discovery Elementary Travel Request to Yellowstone National Park (Action Item) Motion: To approve Discovery student travel request to Yellowstone National Park in Wyoming. This motion, made by Randy Smith and seconded by Carissa Coats, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea I. Planning and Personnel Reports and Recommendations Chairman Dance invited Heath Jackson, Executive Director of Planning and Personnel to present his recommendation for the new Black Canyon Middle School Principal to the Board. Mr. Jackson recommended Gene Smith to be the new Black Canyon Middle School principal. Mr. Jackson stated that Mr. Smith has been an assistant principal at Hillcrest High School and has secondary school experience. He is very qualified for the job. 1. Black Canyon Middle School Principal (Action Item) Motion: To approve Gene Smith as the new principal at Black Canyon Middle School. This motion, made by Randy Smith and seconded by Carissa Coats, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea 2. Agreement for Services During Summer School Between Bonneville School District 93 and Idaho Division of Vocational Rehabilitation (Action Item) Mr. Jackson asked the Board to approve the agreement for services during summer scho ol between Bonneville School District 93 and Vocational Rehabilitation. Mr. Jackson stated that this has been a beneficial partnership with Vocational Rehab. The students work on the items that are hard to keep up through the summer like weeding flower beds and cleaning up around the facilities. Chairman Dance asked for a motion. 4 Motion: To approve the Agreement for Services during Summer School between Bonneville School District 93 and Idaho Division of Vocational Rehabilitation. This motion, made by Paul Jenkins and seconded by Mindy Clayton, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea 3. Bond Update Construction Delivery Method (Action Item) Bond did not pass, therefore there was no action on this item at this time. 4. Grounds Update Chairman Dance invited John Pymm, Director of Facilities and Maintenance to update the Board on the grounds as discussed in a previous meeting. John stated that it was decided to do a round of spraying for weeds and a round of fertilizer. They will also use Chemigation. As for the needed equipment, it was also determined to lease. This year the summer lawn crew is filled. However, there are some lawnmowers that are currently being repaired. This is a great step in the right direction of taking care of the district's grounds. J. Closing Board Business 1. NSBA Convention Report Due to time, this item was tabled for the Board Retreat in July. 2. Zone 3 Vacancy Declaration (Action Item) Chairman Dance invited Vice Chair Paul Jenkins to declare a vacancy for Zone 3 in Bonneville Joint School District 93. Vice Chair Jenkins stated that "Pursuant to Idaho Code 33-504(c), a vacancy is declared by the Board of Trustees within thirty days of when any trustee shall remove him/herself from his/her trustee zone of residence. Chairman Dance has resigned from his position as Trustee of Zone 3. Therefore, the remaining Board is declaring a vacancy for the Board of Trustees in Zone 3 in Bonneville Joint School District 93". Chairman Dance asked for a motion. Motion: To approve the declaration of vacancy for Zone 3 in Bonneville Joint School District 93. This motion, made by Carissa Coats and seconded by Randy Smith, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea After the declaration of vacancy was approved, Chairman Dance stated that the vacancy will by filled by appointment. A notice of vacancy for the Zone 3 Board Member dated Wednesday, May 17, 2023, will be posted publicly. All submitted applications will be received by the Clerk of the Board no later than June 12, 2023, at 12:00 p.m. Applications are available on the district's website. K. Call for Agenda Items for Upcoming Meetings ISBA Leadership Institute - May 31, 2023 - Blackfoot, Idaho (Optional) District BBQ - June 1, 2023 - 11:00 a.m. to 2:00 p.m. - Iona Park Regular Board Meeting - June 14, 2023 - 7:00 p.m. - District Office Board Retreat - July 12, 2023 - 8:00 a.m. - PLC Building Due to a scheduling conflict, the Board Retreat that is currently scheduled for July 12, 2023, needs to be changed. The Board decided that July 17, 2023, would be a suitable day for the retreat. The Board will, however, still hold the regular board meeting on July 12th. Dr. Woolstenhulme also invited the Board member to come to the end of the year BBQ on Thursday, June 1 at Iona Park. Dr. Woolstenhulme asked if anyone is interested in attending the ISBA Leadership Institute to let the Board Clerk know so she can get registration done. L. Adjournment (Action Item) Motion: To adjourn the meeting. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. Mindy Clayton: Yea, Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea Adjourned at 2:33 p.m.