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HomeMy WebLinkAbout08-31-2023 Minutes Special Meeting Executive SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton  Richard Hess Bonneville Joint School District No. 93 is an Equal Opportunity Employer Amended Special Meeting/Executive Session August 30, 2023 11:00 AM PLC Building 3442 E Iona Rd Idaho Falls, ID 83401 I. Paul Jenkins called the meeting to order at 11:03 a.m. II. Roll Call Carissa Coats present Randy Smith present Mindy Clayton present Richard Hess not present (arrived at 11:07 a.m.) Paul Jenkins present III. Amend the Agenda (Action Item) Chairman Jenkins stated that pursuant to Idaho Code §74-204(4)(a) Amend the Agenda. The agenda for this meeting has been amended for the following reasons: • To add: Employee AW2023 to the Executive Session under Planning and Personnel Recommendations and to the regular agenda as an action item. • To add: Employee AW2023 and AD2024 Release of Contract to the regular agenda under Planning and Personnel Reports and Recommendations • To add: Policy 2240 Class Size for Initial Consideration under Learning and Instruction Reports and Recommendations • To add: Close Executive Session to the Executive Session as an action item • To add: "Action Item" to the adjournment • To add: "Action Item" to Curriculum Adoption Spanish, US History, and Amplify ELA Pilot. • To move: Property Discussion from Superintendent Reports and Recommendations to Planning and Personnel Reports and Recommendations. • To Remove: Superintendent Reports and Recommendations from the agenda Motion: Carissa Coats moved to amend the agenda. Randy Smith seconded. Motion carried. IV. Approve/Amend the Amended Agenda (Action Item) Motion: Carissa Coats moved to approve the amended agenda. Randy Smith seconded. V. Executive Session (Action Item) Chairman Jenkins stated that the Board will enter Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. The Executive Session will be closed to the public as permitted by law. Motion: Randy Smith moved to enter Executive Session. Carissa Coats seconded. VI. Roll Call Vote Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes The Board entered Executive Session at 11:07 a.m. 2 A. Student Recommendations 1. Student 23-AB (Action Item) Motion: Randy Smith moved to approve expulsion without a hearing and conditional readmittance to Bonneville Online High School for Student 23-AB B. Employee Recommendations 1. Employee AW2023 2. Employee AD2024 3. Employee AE2024 Heath Jackson, Executive Director of Planning and Personnel presented information on Employee AW2023, AD2024, and AE2024. These are not action items. Employee AW2023, and AD2024 are action items on the regular portion of the agenda. C. Claims and Litigations 1. Claim 24-03 The Board was informed of Claim 24-03. No action was taken. This was just a discussion. VII. Close Executive Session (Action Item) Motion: Carissa Coats moved to close Executive Session. Mindy Clayton seconded. Motion carried. VIII. Planning and Personnel Reports and Recommendations A. Deviation of Policy 5825 Nepotism (Action Item) 1. David Brown - Transportation - Full-time Driver (Action Item) Chairman Jenkins invited Pam Cripps, the transportation supervisor, to address the Board. Pam had explained that her husband, David Brown, expressed interest in becoming a full-time bus driver. David had been a part- time driver for several years and had been hired under the previous supervisor. The transportation department had a need for full-time drivers, and Pam assured the Board that she would not be involved in his evaluation or any related matters. Chairman Jenkins had inquired if there were any questions from the Board, but hearing none, he had requested a motion. Motion: Carissa Coats moved to approve the deviation of Policy 5825 Nepotism to hire David Brown as a full- time driver in the transportation department. Mindy Clayton seconded. Motion carried. 2. Sarah Miller - Rocky Mountain Middle School - Paraprofessional (Action Item) Chairman Jenkins had invited Scott Thunstrom, the Principal at Rocky Mountain Middle School, to present to the Board. Mr. Thunstrom explained that he had wanted to hire Sarah Miller, his sister-in-law, as a paraprofessional at Rocky Mountain Middle School. He had elaborated that Ms. Miller was highly qualified and possessed a special skill set suitable for the position. There had been other candidates who were interviewed, but Mr. Thunstrom had not been involved in the interview process or the committee's decision. Ms. Miller had been recommended to him. Mr. Thunstrom had continued by stating that he would not be involved in any evaluation or disciplinary matters that might arise. Chairman Jenkins had asked if there were any questions and, hearing none, had requested a motion. Motion: Carissa Coats moved to approve the deviation of Policy 5825 Nepotism to hire Sarah Miller as a Rocky Mountian Middle School Paraprofessional. Richard Hess seconded. Motion carried. B. Property Discussion RPB00018016337 65th South RP02N38E242304 52 East RP02N38E034803 Chairman Jenkins invited John Pymm, Director of Facilities and Maintenance to present to the Board. Mr. Pymm explained that the district has an opportunity to address future growth. There is property available right now that could be beneficial for the district. The property is adjacent to Bonneville High School and it aims to plan for future growth and address various concerns. The proposal is to rebuild Bonnevill High School instead of constructing a new 4th high school while retaining existing athletic facilities. This plan includes a property exchange at 65th Street, with the initial step being property appraisals to guide negotiations. The urgency lies in securing land for future growth. The 3 proposed facility utilization involves repurposing Bonneville High School as Rocky Mountain Middle School and Rocky Mountain Middle School as Technical Careers High School. John has started the appraisal process, and this discussion is for informative purposes, not an immediate action item. In summary, the focus is on securing land for growth and considering facility repurposing while emphasizing the importance of property appraisals. C. Employee AW2023 Release of Contract (Action Item) Motion: Carissa Coats moved to approve release of contract for Employee AW2023. Richard Hess seconded. Motion carried. D. Employee AD2024 Release of Contract (Action Item) Motion: Richard Hess moved to approve release of contract for Employee AD2024. Randy Smith seconded. Motion carried. IX. Business and Finance Reports and Recommendations A. Bond Review The bond has been approved, and the next step is to meet with Piper Jaffray to determine the optimal timing for selling the bonds. The objective is to ensure that all preparations are in place for the bidding process in January, with construction commencing as soon as the site is ready, aiming for a 13-14 month construction timeline. B. Enrollment and Growth Report Chairman Jenkins invited Guy Wangsgard, Executive Director of Finance and Operations to present to the Board. Mr. Wangsgard discussed the ADA (Average Daily Attendance) for both the current year and the prior year, along with a slide on the calculation of an Emergency Levy. Despite qualifying for the emergency levy, the district did not recommend its authorization. This discussion continued with the emergency levy recommendation, item IX.C. C. Emergency Levy Recommendation and Authorization (Action Item) Despite qualifying for the emergency levy, the district did not recommend its authorization. By not authorizing the emergency levy will mark the fourth consecutive year of this decision. Motion: Richard Hess moved to not authorize an emergency levy for Bonneville Joint School District 93. Mindy Clayton seconded. Motion carried. D. Tax Levy Authorization (Action Item) Motion: Carissa Coats moved to approved to set the levy amount for $4.0 million dollars for Bonneville Joint School District 93. Randy Smith seconded. Motion carried. X. Learning and Instruction Reports and Recommendations A. Policy 2428 Parental Rights Updates and Suggested Revisions Chairman Jenkins invited Jason Lords, the Executive Director of Learning and Instruction, to address the Board. Mr. Lords acknowledged that feedback from teachers highlighted the need for further refinement of the policy. The district is actively incorporating teacher suggestions to improve the proposed policy, which includes the idea of teachers providing syllabi or newsletters to parents. This would enable parents to opt out or arrange alternative activities or assignments for their children if they object to certain content. Teachers, however, express concerns about the additional workload. The policy is still in a 30-day review period, and the district aims to find a compromise that alleviates teachers' concerns about extra work. The revised policy is scheduled to be presented to the Board during the September regular meeting. B. Policy 3050 Attendance Update and Suggested Revisions Mr. Lords explained that Policy 3050 is under 30-day review for patrons, parents and staff can send in suggestions or comments. Anything that is typed in green is what the proposed changes are. This policy is scheduled to be brought back to the Board in September. C. Policy 2110 Lesson Plans for Initial Consideration Mr. Lords explained that this policy has some added definitions. Not a lot of changes. Just more clarification. This policy will be brought back to the Board at the September regular meeting. 4 D. Policy 3010 Open Enrollment for Initial Consideration Mr. Lords stated that Policy 3010 Open Enrollment needed to be updated to be aligned with the new law that was passed during the legislative session this year. This policy is under the 30-day review status and will be brought back to the Board at the September regular meeting. E. Policy 4312 School Visitations for Initial Consideration – This was not ready for review. This was not discussed F. Policy 2240 Class Size for Initial Consideration Mr. Lords explained that this policy needed to be updated. This policy will be ready for 30-day review at the September regular meeting. G. Policy 2700 P1 Comprehensive High School Graduation Requirements Procedure for Final Adoption (Action Item) Motion: Richard Hess moved to approve Policy 2700 P1 Comprehensive High School Graduation Requirements Procedure for final adoption. Carissa Coats seconded. Motion carried. H. Policy 2700 P2 Alternative-Specialty High School Graduation Requirements Procedure for Final Adoption (Action Item) Motion: Carissa Coats moved to approve Policy 2700P2 Alternative-Specialty High School Graduation Requirements Procedure for final adoption. Randy Smith seconded. Motion carried. I. Curriculum Adoption 1. Spanish (Action Item) Motion: Richard Hess moved to approve the adoption of the proposed Spanish curriculum for Bonneville Joint School District 93. Mindy Clayton seconded. Motion carried. 2. US History (Action Item) Motion: Carissa Coats moved to approve the adoption of the proposed US History curriculum for Bonneville Joint School District 93. Randy Smith seconded. Motion carried. 3. Amplify ELA Pilot (Action Item) Motion: Carissa Coats moved to approve the adoption of Amplify ELA Pilot as curriculum for Bonneville Joint School District 93. Randy Smith seconded. Motion carried. XI. Closing Board Business A. Call for Items for Upcoming Meetings Regular Board Meeting - September 13, 2023 - 6:00 p.m. - District Office Board Room Work Meeting - September 27, 2023 - 11:30 a.m. - PLC Building Board members would like to add prayer discussion to the work session and to discuss technology framework. Regular Board Meeting - October 11, 2023 - 6:00 p.m. - District Office Board Room Work Meeting - October 25, 2023 - 11:30 a.m. - PLC Building B. ISBA Regional Meeting - October 3, 2023 - 5:30 p.m. - Jefferson School District Office Board Room C. Trustee Elections Deadline - September 8, 2023 XII. Adjournment (Action Item) Motion: Randy Smith moved to adjourn the meeting. Mindy Clayton seconded. Motion carried. The meeting adjourned at 1:56 p.m. APPROVED: __________________________ ATTESTED: ______________________________ Date: ________________________ Chairman Clerk