HomeMy WebLinkAbout10-11-2023 Minutes Regular Meeting Executive SessionDr. Scott Woolstenhulme, Superintendent
3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525-4400 Fax (208) 557-6800 www.d93schools.org
Board of Trustees Paul Jenkins Carissa Coats Randy Smith Mindy Clayton Richard Hess
Bonneville Joint School District No. 93 is an Equal Opportunity Employer
Regular Meeting/Executive Session
October 11, 2023
Public portion of meeting will begin at 7:00 p.m.
District Office
3497 N Ammon Rd
Idaho Falls, ID 83401
I. Chairman Jenkins called the meeting to order at 6:00 p.m.
II. Approve/Amend Agenda (Action Item)
Motion: Randy Smith moved to approve the agenda. Mindy Clayton seconded. Motion carried.
III. Executive Session (Action Item)
Chairman Dance stated that the Board will enter Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the
evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff
member, or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular
vacancy or need. The Executive Session will be closed to the public as permitted by law.
Motion: Mindy Clayton moved to enter Executive Session. Randy Smith seconded. Motion carried.
Roll Call Vote
Carissa Coats yes
Randy Smith yes
Mindy Clayton yes
Richard Hess excused
Paul Jenkins yes
The Board entered Executive Session at 6:02 a.m.
A. Student Recommendation
1. Student 24-C
Chairman Jenkins invited Jason Lords, Kolby Skoin, Principal at Summit Hills Elementary, and David England,
Principal at Bonneville High School, who was acting principal at the time of the incident to report to the Board.
After their report, the recommendation to the Board was suspension only for Student 24-C. Chairman Jenkins
asked for a motion.
Motion: Randy Smith moved to approve suspension only for Student 24-C as recommended. Mindy Clayton
seconded. Motion carried.
B. Employee Recommendations
Chairman Jenkins ivited Heath Jackson, Executive Director of Planning and Personnel to present to the Board. The
following Employees were discussed. There was no action. The following employees D2024, E2024, F2024, and
G2024 are on the consent agenda for approval.
Employee D2024
Employee E2024
Employee F2024
Employee G2024
Case #24-02
Chairman Jenkins invited the individuals involved in complaint #24-02 to provide updates to the Board. This was just a
discussion. No action was taken.
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C. Close Executive Session (Action Item)
Chairman Jenkins asked for a motion to close Executive Session.
Motion: Randy Smith moved to close Executive Session. Mindy Clayton seconded. Motion carried at 6:27 p.m.
IV. Chairman Jenkins led the audience in the Pledge of Allegiance
V. Chairman Jenkins offered an Invocation
VI. Chairman Jenkins called the meeting to order at 7:02 p.m.
VII. Roll Call
Carissa Coats excused
Randy Smith present
Mindy Clayton present
Richard Hess excused
Paul Jenkins present
VIII. Board Opening Business
A. Chairman Jenkins welcomed Delegates and Visitors in attendance. He also reminded patrons sign the sheet at the
back of the room to participate in public input. Due to their sensitive nature, complaints about personnel, individual, or
student must be submitted in accordance with Board Policy 4110 Public Complaints and Grievances. The complaint
and Grievances form (4110F1) is found on the District’s home website www.d93schools.org under the school board
tab – Board Policies.
B. Declaration of Candidacy - Zone 1
Chairman Jenkins exclaimed the following “The Board of Trustees finds that the time for declarations of candidacy
has expired and only one qualified candidate has been nominated for the position of Trustee from Zone 1. Now
therefore, be it resolved that the nominated candidate, Mindy Clayton, is hereby declared elected as Trustee for Zone
1. No election was held for this seat. Mindy Clayton will commence the next term in her office on January 10, 2024.
Be it further resolved that the clerk shall provide and deliver a Certificate of Election, signed by the clerk and under
the seal of the District, to elected trustee Mindy Clayton”. Samantha Williams, the Board Clerk presented Ms. Clayton
with a certificate.
C. Amend/Approve the Agenda (Action Item)
Chairman Jenkins asked for a motion to amend or approve the agenda.
Motion: Randy Smith moved to approve the agenda. Mindy Clayton seconded. Motion carried.
D. Approve Consent Agenda (Action Item)
Chairman Jenkins asked if any Board Members would like to remove any items from the consent. Agenda. It was
brought to the attention of the Board that the BYU Independent Study Contract was not available for the consent
agenda.
Motion: Mindy Clayton moved to approve the agenda with the exception of the BYU Independent Study contract as
recommended. Randy Smith seconded. Motion carried.
1. Minutes of Previous Meetings
Amended Regular Board Meeting/Executive Session - 09-13-2023 - Draft
Board Work Meeting - 09-27-2023 - Draft
2. Financial
a. Accounts Payable
12, 418,340.65
b. Contracts
Contractual Agreement with Kimberly Wilkerson
Contractual Agreement with Joni Hoopes
Contractual Agreement with Kayla Esplin
BYU Independent Study Contract
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c. Surplus Items
Maintenance - Surplus - Vehicle
Praxium - Surplus - Books
Cloverdale - Surplus - Books
Mountain Valley - Surplus - Books
3. Employees
a. Conditional Employment
b. Resignations and Terminations
c. Stipends
d. Transfers
e. Alternative Authorizations
f. Leave Requests
Employee D2024
Employee E2024
Employee F2024
Employee G2024
4. Interships/Student Teachers
5. Students
a. Early Graduation Requests
b. Club Requests
Tiebreaker - Student Council
TRHS - Magic the Gathering Club
HHS - Interact Club
TCHS Clubs 2023-2024
TRHS Clubs 2023-2024
c. Trip Requests
HHS - Student Council - State Student Council Conference - Boise, Idaho - 10-22-2023 to 10-24-2023
HHS - Speech and Debate to Canyon Ridge High School Debate Tournament - Twin Falls, Idaho - 12-8-
2023 to 12-9-2023
BHS - Hope Squad to Leadership Training Meeting - Provo, UT - 10-25-2023 to 10-26-2023
TRHS - Debate Team to Debate Tournament - Pocatello, Idaho - 11-3-2023 to 11-4-2023
TRHS Debate Team to an Invitational Tournament - Twin Falls, Idaho - 12-08-2023 to 12-09-2023
TRHS - Choir to Hale Theater, UVU - Provo, Utah - 03-28-2023 to 03-30-2023
HHS - Orchestra to Disneyland - Anaheim, CA - 03-26-2023 to 03-31-2023
6. School Support Organizations
Iona Elementary PTO
IX. Public Input
Chairman Jenkins stated that pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be
held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member,
student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane
questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any
items during the meeting unless on the agenda but may direct the Superintendent to consider such items at a subsequent
meeting.
No one signed up for public input.
X. Superintendent Reports and Recommendations
A. 2023-2024 School Calendar Correction (Action Item)
Chairman Jenkins invited Superintendent Woolstenhulme to present to the Board. Superintendent Woolstenhulme
briefly explained a clerical oversight with the 2023-2024 District Calendar. A teacher work day was not indicated on
the calendar. He asked the Board to approve the updated calendar reflecting a teacher work day on May 31, 2024.
Motion: Randy Smith moved to approve the 2023-2024 District Calendar reflecting an updated addition of a Teacher
Work Day on May 31, 2024. Mindy Clayton seconded. Motion carried.
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B. Open Enrollment Report
Chairman Jenkins invited Superintendent Woolstenhulme to continue with the Open Enrollment Report. Dr.
Woolstenhulme discussed the need to adhere to new state laws requiring the publication of reports on open
enrollment on the school district's website. He emphasized the changes in Idaho code 33402, which now mandates
that each school district must implement an open enrollment options program, and policies should not discriminate
based on various factors. Furthermore, Dr. Woolstenhulme provided statistics on current enrollment, showing that the
majority of students are D93 residents attending their designated home schools, with only a small percentage coming
from outside the district. He also mentioned approval rates for open enrollment applications and shared a breakdown
of open enrollments by school. Geography appears to be a significant factor in open enrollment choices. Chairman
Jenkins thanked Dr. Woolstenhulme and asked him to present the next item.
C. Proposed Policy 4312 School Visitations for 30-Day Review (Action Item)
Superintendent Woolstenhulme stated that the proposed policy 4312 regarding school visitations was presented to
the board for initial consideration at a work session two weeks prior. During the discussion, the role of board
members in visiting schools was debated. An amendment to the original proposal was suggested, which was sent to
the members in an email. The amendment stated that Schoolboard members, when acting in their official capacity,
would not be treated as visitors in schools. Therefore, they would not need to make pre-arrangements for school
visits, as is expected from others. No questions or feedback were raised in regards to the changes so the
recommendation is that policy 4312 be sent out for public review.
Motion: Mindy Clayton moved to approve Proposed Policy 4312 School Visitations for Public Review. Randy Smith
seconded. Motion carried.
D. Move Proposed Policy 5260 Reporting Abuse, Abandonment or Neglect to 5210 for 30 -day Review (Action Item)
Dr. Woolstenhulme stated that at the work meeting in September, a request was made to the board. Firstly, they were
asked to consider renumbering Policy 5260 and placing it in a more relevant section of the policy manual.
Additionally, some language changes were proposed in the policy concerning employee responsibilit ies for reporting
abuse, abandonment, or neglect. Dr. Woolstenhulme asked the Board to approve Policy 5260 for public review.
Chairman Jenkins asked for a motion.
Motion: Randy Smith moved to approve moving the proposed policy 5260, "Abuse, Abandonment, or Neglect," to
5210. Mindy Clayton seconded. Motion carried.
E. Proposed Policy 3010 Open Enrollment for Final Adoption (Action Item)
Dr. Woolstenhulme asked the Board to approve Policy 3010 Open Enrollment for final adoption. The changes in the
policy were made to align with new state law requirements. During this process, no public comments were received
that necessitated any further changed to the policy. Chairman Jenkins asked for a motion.
Motion: Randy Smith moved to approve Proposed Policy 3010 Open Enrollment for final adoption. Mindy Clayton
seconded. Motion carried.
F. Proposed Policy 2240 Class Size for Final Adoption (Action Item)
Dr. Woolstenhulme asked the Board to approve Proposed Policy 2240 Class Size for final adoption. The changes
were necessary to align with the Open Enrollment policy and to reference the existing funding mechanism for staff
from the state. Chairman Jenkins asked for a motion.
Motion: Mindy Clayton moved to approve Proposed Policy 2240 Class Size for final adoption. Randy Smith
seconded. Motion carried.
G. Proposed Policy 1320 Policy Adoption for Final Adoption (Action Item)
Superintendent Woolstenhulme asked the Board to approve Proposed Policy 1320 Policy Adoption for final adoption.
Chairman Jenkins asked for a motion.
Motion: Randy Smith moved to approve Proposed Policy 1320 Policy Adoption for final adoption. Mindy Clayton
seconded. Motion carried.
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H. Proposed Policy 1325 Policy Development for Final Adoption (Action Item)
Superintendent Woolstenhulme asked the Board to approve Proposed Policy 1325 Policy Development for final
adoption. Chairman Jenkins asked for a motion.
Motion: Randy Smith moved to approve Proposed Policy 1325 Policy Development for final adoption. Mindy Clayton
seconded. Motion carried.
I. Proposed Policy 1330 Policy Review and Evaluation for Final Adoption (Action Item)
Superintendent Woolstenhulme asked the Board to approve Proposed Policy 1330 Policy Review and Evaluation for
final adoption. Chairman Jenkins asked for a motion.
Motion: Randy Smith moved to approve Proposed Policy 1330 Policy Review and Evaluation for final adoption.
Mindy Clayton seconded. Motion carried.
XI. Planning and Personnel
A. Building and Grounds Maintenance Report
Chairman Jenkins invited John Pymm, Director of Facilities and Maintenance to present to the Board on the buildings
and grounds in the district. Mr. Pymm discussed a range of summer improvement projects in the school district.
These projects included enhancing athletic fields with a chemigation system, conducting district-wide fertilizer
applications and weed spray, and replacing traditional lighting with LED fixtures for better illumination. Specific school
upgrades included resurfacing tennis courts, creating unified broadcast rooms, and replacing old metal doors with
more durable alternatives. Hillcrest High School received the beginnings of a stadium and tennis court resurfacing.
Modular units were added at Thunder Ridge and Cloverdale Elementary, with the latter also receiving a fresh paint
job. The total investment in these improvements was approximately $200,000, with considerations for future
budgeting, especially concerning the spraying applications. Additionally, Mr. Pymm discussed various maintenance
and improvement projects conducted over the summer. These projects encompassed the removal of aging trees, the
installation of a new sprinkler system in Ammon, and upgrades such as LED lighting replacements in hallways and
gym renovations at Bonneville and Hillcrest High Schools. Behind-the-scenes improvements included rooftop unit
replacements, HVAC control upgrades, and fire protection system installations. Further maintenance plans were
mentioned, involving roof replacements and boiler upgrades. Mr. Pymm expressed gratitude for a well-staffed ground
crew's positive impact on maintaining school grounds. Chairman Jenkins thanked Mr. Pymm for his update and
report.
B. Headwaters Proposed Fee Schedule and Contract for Approval (Action Item)
Chairman Jenkins asked Mr. Pymm to continue with the Headwaters Proposed Fee Schedule agenda item. Mr.
Pymm discussed a proposal from Headwaters Construction for their construction management fee, which is set at
three and three-fourths percent for the project. He noted that this fee is consistent with what the district has paid in the
past, even though this project is smaller. The recommendation is for the board to accept the fee structure from
Headwaters. Chairman Jenkins asked for a motion.
Motion: Randy Smith moved to approve the Headwaters proposed fee schedule and contract for the construction of
the new elementary school. Mindy Clayton seconded. Motion carried.
XII. Finance and Operations
A. Child Nutrition Report
Chairman Jenkins invited Heather Plain the District’s Child Nutrition Manager to present her report to the Board. Ms.
Plain discussed the Child Nutrition department's mission to provide healthy meals for students, ensuring they can
succeed academically while also promoting a sense of safety and care. The department relies exclusively on federal
funding through a reimbursement system. Responsibilities include equipment management, staffing, and food
procurement while adhering to specific nutrition guidelines for various grade groups. Child Nutrition has a history of
financial stability with a fund balance to handle unexpected situations. Ms. Plain mentioned their inclusion in a Food
Research and Action Center report, highlighting the benefits of offering free meals to all students, reducing stigma
and improving food access. The presentation also addressed a 10-year trend in meal participation, with changes in
meal service models affecting participation levels. The challenges faced by the Child Nutrition depart ment include
high food costs, supply chain disruptions, and evolving regulations, particularly related to proposed changes by the
USDA. Additionally, Ms. Plain discussed efforts to enhance culinary skills among the staff, emphasizing the training
program's focus on oven usage, knife skills, and meal preparation techniques. She expressed enthusiasm for the
program's potential to improve meal quality. In conclusion, Ms. Plain invited support for the program and
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acknowledged the importance of their work in ensuring students have access to nutritious meals for academic
success. Chairman Jenkins thanked Ms. Plain for her outstanding report and commended Ms. Plain on a great staff.
B. FY2023 Audit (Action Item)
Chairman Jenkins invited Teresa Flannery from WIPFLI to present the FY2023 Audit Report to the Board. Ms.
Flannery provided a summary of their findings and insights from the financial audit. She emphasized that the audit is
independent, and there's no pressure to show favoritism to the district. The district's financial team is commended for
its exceptional quality of work and management. The audit reports a strong financial position, with an increase in fund
balance and wise management of resources. The district is prepared to handle future challenges, including the end of
COVID-19-related funding, growing student populations, increased inflation, and ongoing infrastructure projects. Ms.
Flannery also acknowledged the district's awareness and proactive approach to these challenges. The district's
financial management is regarded as forward-thinking and well-prepared. The financial audit and review were
conducted independently, and the district's financial team's expertise is highly commended. Chairman Jenkins
thanked Ms. Flannery and also seconded how great the district’s financial management team is. Chairman Jenkins
asked for a motion.
Motion: Mindy Clayton moved to approve the FY2023 Audit as presented. Randy Smith seconded. Motion carried.
XIII. Learning and Instruction
Chairman Jenkins invited Jason Lords, Executive Director of Learning and Instruction to present the following policies
to the Board.
A. Proposed Policy 3518 Treatment of Opioid Overdoses for 30-day Review (Action Item)
Mr. Lords asked the Board to approve Proposed Policy 3518 Treatment of Opioid Overdoses for 30-day review.
Chairman Jenkins asked for a motion.
Motion: Randy Smith moved to approve Proposed Policy 3518 Treatment of Opioid Overdosed for 30 -day review.
Mindy Clayton seconded. Motion carried.
B. Proposed Policy 3006 Proof of Residency for 30-day Review (Action Item)
Mr. Lords asked the Board to approve Proposed Policy 3006 Proof of Residency for 30-day review.
Motion: Randy Smith moved to approve Proposed Policy 3006 Proof of Residency for 30-day review. Mindy Clayton
seconded. Motion carried.
C. Proposed Policy 3006F Third-Party Affidavit Form for 30-day Review (Action Item)
Mr. Lords asked the Board to approve Proposed Policy 3006F Third-Party Affidavit Form for 30-day review.
Motion: Randy Smith moved to approve Proposed Policy 3006F Third-Party Affidavit form for 30-day review. Mindy
Clayton seconded. Motion carried.
D. Proposed Policy 3500 Distributing Treats and Gifts at School for 30-day Review (Action Item)
Mr. Lords asked the Board to approve Proposed Policy 3500 Distributing Treats at School for 30 -day review.
Motion: Randy Smith moved to approve Proposed Policy 3500 Distributing Treats and Gifts at School for 30 -day
review. Mindy Clayton seconded. Motion carried.
E. Deletion of Proposed Policy 4313 Distributing Treats and Gifts at School for 30 -day Review (Action Item)
Mr. Lords asked the Board to approve the deletion of Proposed Policy 4313 Distributing Treats and Gifts at School for
30-day review.
Motion: Randy Smith moved to approve the deletion of Proposed Policy 4313 Distributiing Treats and Gifts at School
for 30-day review. Mindy Clayton seconded. Motion carried.
F. Proposed Policy 2740 Self-directed Learner Policy for 30-day Review (Action Item)
Jason Lords asked the Board to approve Proposed Policy 2740 Self-Directed Learner Policy for 30-day review.
Motion: Randy Smith moved to approve Proposed Policy 2740 Self-Directed Learner Policy for 30-day review. Mindy
Clayton seconded. Motion carried.
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G. Proposed Policy 2110 Lesson Plans for Final Adoption (Action Item)
Mr. Lords asked the Board to approve Proposed Policy 2110 Lesson Plans for final adoption.
Motion: Mindy Clayton moved to approve Proposed Policy 2110 Lesson Plans for final adoption. Randy Smith
seconded. Motion carried.
XIV. Board Closing Business
A. Chairman Jenkins called for Agenda Items for Upcoming Meetings.
One potential item to be discussed in a work session was the growing trend toward electric buses. The Board Clerk
noted this request for the upcoming Work Meeting. Chairman Jenkins asked for any other items, hearing none, he
asked for a motion to adjourn
B. Adjournment (Action Item)
Motion: Randy Smith moved to adjourn the meeting. Mindy Clayton seconded. Motion carried.
The meeting adjourned at 8:31 p.m.
APPROVED: ______________________________________
Chairman
ATTESTED: _______________________________________
Clerk
DATE: ___________________________________