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HomeMy WebLinkAbout12-13-2023 Minutes Amended Regular Meeting Amended Executive SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton  Richard Hess Bonneville Joint School District No. 93 is an Equal Opportunity Employer Amended Regular Meeting/Amended Executive Session December 13, 2023 The Public portion of meeting will begin at 7:00 p.m. District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. Chairman Jenkins welocomed everyone in attendance amd called the meeting to order at 6:00 p.m. II. Roll Call Carissa Coats present Randy Smith present Mindy Clayton present Richard Hess present Paul Jenkins present III. Amend the Executive Session Agenda (Action Item) Chairman Jenkins stated that a Board Member moves that the Board pursuant to Idaho Code §74-204(4)(a) Amend the Agenda for the meeting as follows: To add: Employee Discipline as a subheading under Employee Recommendations along with Employee AE2024 as a discussion item. To add: Idaho Code 74-206 (c) To acquire an interest in real property which is not owned by a public agency to the reason of holding and Executive Session and Acquisition of Property 01-2024 as an item of discussion to the Executive Session. These items were received today and are time-sensitive. Motion: Carissa Coats moved to amend the Executive Session agenda. Richard Hess seconded. Motion carried. IV. Approve the Amended Agenda (Action Item) Motion: Carissa Coats moved to approve the amended agenda. Richard Hess seconded. Motion carried. V. Executive Session (Action Item) The Board will enter Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need and (c) To acquire an interest in real property which is not owned by a public agency. The Executive Session will be closed to the public as permitted by law. Motion: Mindy Clayton moved to enter Executive Session. Carissa Coats seconded. The Roll Call Vote was: Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes The Board entered Executive Session at 6:02 p.m. 2 A. Student Recommendations 1. Student 24-H (Acton Item) Chairman Jenkins invited Jason Lords, Execuitve Director of Learning and Instruction to present information on Student 24-H. The recommendation to the Board is expulsion without a hearing for Student 24-H and conditionally readmit to same school. Chairman Jenkins asked for a motion. Motion: Randy Smith moved to approve expulsion without a hearing and to conditionally readmit Student 24-H to same school. Richard Hess seconded. Motion carried. B. Employee Recommendations Heath Jackson, Executive Director of Planning and Personnel presented information on all the employees listed under the Leave without Pay, release of contract, and Recommendations for Terminations. These items were approved later on the consent agenda. Superintendent Woolstenhulme discussed Employee AE2024 to the Board as well. 1. Leave Without Pay Employee O2024 Employee P2024 Employee Q2024 Employee V2024 (1) Employee V2024 (2) Employee W2024 Employee X2024 Employee Y2024 Employee Z2024 Employee AA2024 (1) Employee AA2024 (2) Employee AB2024 Employee AC2024 Employee AD2024 Employee K2024 2. Release of Contract Employee N2024 Employee S2024 Employee T2024 Employee U2024 3. Recommendations for Termination Employee R2024 C. Employee Discipline Employee AE2024 D. Litigations and Complaints 1. Case 24-02 This discussion was tabled for next month’s meeting. E. Acquisition of Property 01-2024 Superintendent Woolstenhulme updated the Board on property 01-2024. VI. Close Executive Session (Action Item) Motion: Randy Smith moved to close Executive Session. Carissa Coats seconded. Motion carried at 6:59 p.m. VII. The Pledge of Allegiance was led by Chairman Jenkins VIII. The prayer was offered by Randy Smith IX. Chairman Jenkins called the meeting to order at 7:05 p.m. 3 X. Roll Call Carissa Coats present Randy Smith present Mindy Clayton present Richard Hess present Paul Jenkins present XI. Board Opening Business A. Chairman Jenkins welcomed any delegates and visitors and stated reminded patrons to sign the participation in Public Input sheet at the back of the room and that due to their sensitive nature, complaints about personnel, individual, or student must be submitted in accordance with Board Policy 4110 Public Complaints and Grievances. The complaint and Greivance form is found on the District’s website at www.d93schools.org under the school board tab-board policies. B. Amend the Regular Agenda (Action Item) Chairman Jenkins stated that a Board Member moves that pursuant to Idaho Code §74-204(4)(a) Amend the Agenda for this meeting as follows: To add: HHS Girls Basketball to Timberline Holiday Basketball Invitational to the Consent Agenda under Student Trips To add: HHS Knightline Dance to Columbia High School - Boise, Idaho to the Consent Agenda under Student Trips To add: HHS Boys Basketball to Owyhee Idaho Invitational - Boise, Idaho to the Consent Agenda under Student Trips To add: Bridgewater - Surplus - Books to the Consent Agenda under Surplus Items To add: Resolution Re: Transfer of Tiebreaker property to the City of Ammon for Right of Way as an action item under Planning and Personnel Reports and Recommendations. These items were received today, and are time-sensitive. Motion: Richard Hess moved to amend the Regular Agenda. Mindy Clayton seconded. Motion carried. C. Approve the Amended Regular Agenda (Action Item) Motion: Carissa Coats moved to approve the amended Regular Agenda. Richard hess seconded. Motion carried. D. Approve Consent Agenda (Action Item) Chairman Jenkins asked if any Board Members would like to remove any item from the consent agenda. Trustee Smith recused himself from voting due to his company being named on the financials portion of the Consent Agenda. Motion: Carissa Coats moved to approve the Consent Agenda. Mindy Clayton seconded. Motion carried. 1. Minutes of Previous Meetings Special Meeting/Executive Session - 11-01-2023 - Draft Regular Meeting/Executive Session - 11-08-2023 - Draft Work Meeting/Executive Session - 11-29-2023 - Draft 2. Financial a. Accounts Payable 11,679,128.29 b. Surplus Items Ammon - Books - Surplus Rimrock - Books - Surplus Transportation - Bus - Surplus Bridgewater - Books - Surplus 3. Employees a. Alternative Authorizations b. Conditional Employment 4 c. Leave Requests Employee O2024 Employee P2024 Employee Q2024 Employee V2024 (1) Employee V2024 (2) Employee W2024 Employee X2024 Employee Y2024 Employee Z2024 Employee AA2024 (1) Employee AA2024 (2) Employee AB2024 Employee AC2024 Employee AD2024 Employee K2024 d. Resignations and Terminations e. Retirements f. Stipends g. Transfers 4. Students a. Early Graduation Requests b. Club Requests c. Trip Requests HHS - Knightline Dance Team to IHSAA Dance Competition - Boise, Idaho - 01-05-2024 to 01-06-2024 HHS - Knightline Dance Team to IHSAA Dance Competition - Boise, Idaho - 12-15-2023 to 12-16-2023 RMMS - Advanced Robotics to State FLL Robotics Tournament - Boise, Idaho - 1-13-2024 to 1-13-2024 HHS - Knightline Dance Team to Mountain View High School Dance Invitational - Boise, Idaho - 12-15- 2023 to 112-16-2023 HHS - Boys Basketball to Owyhee Idaho Invitational - Boise, Idaho - 12-14-2023 to 12/16/2023 HHS - Girls Basketball to Timberline Holiday Invitational - Boise, Idaho - 12/28/2023 to 12/30/2023 HHS - Knightline Dance to CCDC Dance at Columbia High School - Boise, Idaho - 01-05-2024 to 01-06- 2024 E. Items Moved from the Consent Agenda F. Staff/Student Recognition 1. TRHS - State Drama Champion in Properties Design - Connor Evans Connor Evans presented his project that helped him become the 5A IHSAA State Drama Champion in properties design. This is Mr. Evan’s second year in a row to receive this title. He created a chopping machine from Beauty and the Beast. He used a garage opener key fob to control the machine. The Board was really impressed and congratulated him on a successful design and wished him continued success moving forward with college. TRHS - IHSAA State Drama Champion in Makeup Design and Scenic Design - Kinley Friess Kinley Friess, participated in two events, with the first one being makeup design. Her friend served as the model, and Miss Friess expressed gratitude for her support. The makeup design had been a long time in the making, and she competed in the event every year for the past three years. After securing fourth place two years in a row, she finally clinched the first-place spot. The design was a dragon from How To Train Your Dragon, an ice dragon with prosthetics and paint, including a 3D-printed prosthetic along the nose and forehead. Miss Friess emphasized her takeaway from the experience was learning 3D printing and modeling. In scenic design, Miss Friess discussed using spray foam for horns, cutting them with an oscillating saw (without a mask, to her regret). The horns on the face were 3D printed, and she had to learn 3D modeling on Blender. She incorporated LIDAR technology from newer iPhones for a custom mold to her model's face, making the 5 prosthetic 100% reusable and hygienic. She showcased her prosthetic's durability by putting it through the dishwasher regularly. The Board congratulated Miss Friess on her accomplishments. TRHS - 3rd Place at 5A IHSAA State Drama Competition The Board recognized that Thunder Ridge Drama earned third place at the 5A IHSAA State Drama Competition. HHS - 2nd Place in 4A IHSAA State Football BHS - 2nd Place in 4A IHSAA State Volleyball The Board recognized Hillcrest and Bonneville for their State accomplishments. Hillcrest Football taking home the second place trophy and Bonneville Volleyball receiving second place at state as well. XII. Public Input: Chairman Jenkins stated that pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask ge rmane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting unless on the agenda but may direct the Superintendent to consider such items at a subsequent meeting. The floor was opened for public input. Shelley Andrus – Idaho Falls - Ms. Andrus spoke about her personal experiences during a past event. Ms. Andrus initially intended to discuss safety but shifted the focus to trauma. She shared her perspective as a witness to the consequences of child abuse and trauma, emphasizing the impact of emotional abuse on the brain. Ms. Andrus recounted her struggles as a victim of child abuse and highlighted the triggering of PTSD when exposed to others' abuse stories. She discussed thought patterns and excuses related to emotional abuse and stressed the importance of recognizing it. Ms. Andrus concluded with recommendations for supporting those who have experienced abuse, advocating for trauma -informed practices and training for staff. She expressed gratitude for the district's support of students and urged further efforts to ensure a safe, connected, and caring environment. XIII. Planning and Personnel Reports and Recommendations A. Willow Creek Elementary Colors (Action Item) John Pymm, Director of Maintance and Facilities presented his recommendation to the Board in regards to Willow Creek Elementary colors. He stated that a small group was formed within the school district to gather ideas for potential colors. The discussion revealed an abundance of red and blue in schools, with a few green schools connected to Bonneville High School. The group aimed to provide options beyond green and suggested variations within the green palette. The first proposal aligned with the Bonneville/Rocky Mountain color scheme, the second suggested a different direction, the third resembled the Philadelphia Eagles' colors, and the last drew inspiration from the Vegas Golden Knights' color scheme. The survey results indicated the preferences and rankings for these color options. Mr. Pymm explained that the district created a sent out a survey with the four different color schemes to the patrons and parents. The “Midnight” color scheme had the most votes. Chairman Jenkins asked the Board if they would like to make a motion. Motion: Richard Hess moved to approve and accept the color scheme Midnight with a 4.1 rating as the new Willow Creek Elementary colors. Carissa Coats seconded. Motion carried. B. Resolution to Designate Site for Willow Creek Elementary School (Action Item) Superintendent Woolstenhulme explained that the district has been working with legal counsel on property-related issues, specifically concerning off-site developments in a particular location. According to Idaho code, building a school outside city limits requires a resolution from the Board of Trustees, outlining reasons for this decision. The drafted resolution seeks approval before initiating construction on the site, explaining why the school is not being built within one of the three incorporated cities. Given that most housing developments in the district are outside city limits, the resolution argues that building schools in these locations aligns with the safety interests of the students. Chairman Jenkins asked for motion. Motion: Carissa Coats moved to approve the Resolution to designate the proposed county site for Willow Creek Elementary School as presented. Randy Smith seconded. Motion carried. 6 C. Proposed Ammon Elementary Cafeteria Bid Award (Action Item) John Pymm presented a letter to the Board that recommended the lowest bidder for the Ammon Elementary Cafeteria. The project attracted significant interest, with five well-established and highly skilled companies submitting bids. Headwaters Construction secured the low bid, coming in around $200,000 below the others. Their bid was $2,080,000, which fell within the budget set by the board. Even with additional costs the district would incur, Mr. Pymm believed the construction could stay within the budgeted amount. Motion: Randy Smith moved to approve the bid of $2,082,802 from Headwaters Construction for the Ammon Cafeteria project. Carissa Coats seconded. Motion carried. D. Resolution Re: Transfer of Tiebreaker Property to the City of Ammon for Right of Way. (Action Item) John Pymm explained that in a previous board work meeting it was discussed to moveforward with the proposed transfer of a 15-foot strip of property to the city of Ammon by obtaining an appraisal. This transfer aims to facilitate the expansion of First Street from three to five lanes in front of Tiebreaker Elementary. An appraisal conducted by the city valued the strip at $9,000. The suggestion is to convey this strip to the city of Ammon, a public entity, without compensation. The speaker believes that this transfer is in the best interest of both the public and students, enhancing traffic flow and improving access to the school. Mr. Pymm recommended that the district move forward in preparing a conract and quit claim deem to transfer the property to the city of Ammon. Motion: Richard Hess moved to adopt the resolution as presented and to also authorize the district administration to prepare a contract and quit claim deed to transfer the property to the city of Ammon contingent on talking to the city of Ammon on improving access to the school. Mindy Clayton seconded. Motion carried. XIV. Learning and Instruction Reports and Recommendations A. Proposed Policy 3050 Attendance for Public Review (Action Item) Jason Lords, Executive Director of Learning and Instruction explained that a couple of weeks ago, the board discussed the Attendance Policy (3050). The policy underwent a comprehensive overhaul, with modifications made after consultations with principals. The initial discussion occurred two weeks ago, and now there's a proposal to move this policy to public review. Chairman Jenkins asked the board if they had any questions. Hearing none, he asked for a motion. Motion: Carissa Coats moved to approve Proposed Policy 3050 Attendance for public review. Randy Smith seconded. Motion carried. Items B-F are not action items. Mr. Lords, explained that they will be on January’s agenda for public review. These items are just for initial consideration. B. Proposed Policy 2560 Field Trips for Initial Consideration C. Proposed Policy 2555 Overnight Travel for Initial Consideration. D. Proposed Deletion of Procedure 2555P Extended Out-Of-District of Overnight Travel for Initial Consideration E. Proposed Policy 2557 Non-Approved Student Activities or Trips for Initial Consideration F. Deletion of Proposed Policy 8230 Unsponsored Student Activities or Trips for Initial Consideration G. Curriculum Recommendation for Approval 1. The Idaho Adventure (Action Item) Mr. Lords briefly explained to the board that the district worked on streamlining the curriculum approval process, particularly for supplemental curriculum. There was confusion around the definition of supplemental curriculum, leading to the clarification that it essentially follows the same approval process as regular curriculum. The process involves forming a committee with parent representation, conducting a noticed committee meeting, and seeking approval from the board. The focus was on finding a practical process, considering instances like third- grade teachers using a novel multiple times a year, potentially requiring approval each time. The PTO group have presented a proposal of purchasing a new history book for the fourth grade teachers at Summit Hills elementary. The current textbook dates back to the late '90s, and the need for an updated curriculum was evident. The teachers initiated a pilot by having selected families review the resource through a Google form, 7 evaluating its suitability for fourth grade. Based on positive feedback, the resource was discussed and approved in the instruction learning meeting. The final step is seeking approval from the school board to use Idaho Adventure as the history curriculum for fourth grade at Summit Hills Elementary. Motion: Randy Smith moved to approve the adoption of The Idaho Adventure as recommended. Richard Hess seconded. Motion carried. 2. The Self-Aware Leader (Action Item) Mr. Lords continued with presenting his proposal for adopting The Self-Aware Leader as proposed by the student council advisor, who also serves as the librarian at Thunder Ridge High School. She intended to use the book in her student council class as part of the curriculum on leadership. Following a similar process, she reached out to two parents with students in the class for feedback through a form. The parents found the book to be a valuable resource for teaching leadership skills, expressing excitement about the class engaging in reading and learning about leadership. This book also went through the instructional learning team meeting and the subsequent approval process, with all participants agreeing that it was a suitable and beneficial resource for students to learn about leadership. Motion: Carissa Coats moved to approve the adoption of the The Self-Aware Leader as recommended. Mindy Clayton seconded. Motion carried. XV. Executive Session (Action Item) Chairman Jenkins stated that the Board will enter Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. The Executive Session will be closed to the public as permitted by law. He asked for a motion. Motion: Carissa Coats moved to enter Executive Session. Randy Smith seconded. The roll call vote was Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes The Board entered Executive Session at 8:19 p.m. A. Superintendent Evaluation The Board discussed the superintendent evaluation. B. Close Executive Session (Action Item) Motion: Mindy Clayton moved to close Executive Session. Richard Hess seconded. Motion carried at 10:28 p.m. XVI. Board Closing Business A. Call for Agenda Items for Upcoming Meetings B. Adjournment (Action Item) Motion: Carissa Coats moved to adjourn the meeting. Richard Hess seconded. Motion carried The meeting adjourned at 10:28 p.m.