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HomeMy WebLinkAbout02-28-2024 Minutes Executive Session Work SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton  Richard Hess Bonneville Joint School District No. 93 is an Equal Opportunity Employer Executive Session / Work Session February 28, 2024 10:30 AM PLC Building 3442 E Iona Rd Idaho Falls, ID 83401 I. The meeting was called to order at 10:31 a.m. II. Roll Call Carissa Coats present Randy Smith present Mindy Clayton present Richard Hess present Paul Jenkins present III. Approve/Amend Agenda (Action Item) Motion: Mindy Clayton moved to approve the agenda. Carissa Coats seconded. Motion carried. IV. Executive Session (Action Item) Chairman Jenkins stated that the Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. Motion: Carissa Coats moved to enter Executive Session. Richard Hess seconded. Motion carried Roll Call Vote Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes The Board entered Executive Session at 10:33 a.m. A. Student Recommendations 1. Student 24-I – The Board was given an update on Student 24-I. No action took place B. Planning and Personnel Recommendations 1. Custodial Supervisor Recommendation Heath Jackson, Executive Director of Planning and Personnel presented his recommendation for the new Cusotdial Supervisor. This item is an action item in the public portion of the meeting. No action was taken. C. Litigations and Complaints Case 24-06 – Superintendent Woolstenhulme updated the Board on Case 24-06 Case 24-08 – Superintendent Woolstenhulme updated the Board on Case 24-08 V. Close Executive Session (Action Item) Motion: Randy Smith moved to close Executive Session. Richard Hess seconded. Motion carried at 10:57 a.m. 2 VI. Opening Board Business A. Chairman Jenkins welcomed any Visitors and Delegations to the meeting. B. Day on the Hill Report Chairman Jenkins invited the Board and the Superintendent to express key take a ways from the Day on the Hill conference. Superintendent Woolstenhulme expressed gratitude for the attendance of all board members at a meeting with legislators, deeming the conversations fruitful. They reflect on the importance of future commitments and potential improvements for such engagements. The discussion revolved around legislative priorities, transparency, and aligning positions with the school board's strategy and vision. Suggestions were made to incorporate strategic planning discussions during conferences to maximize productivity. Additionally, the need for clear objectives and priorities in the strategic plan is emphasized, particularly regarding legislative support for resolving issues like overcrowding and construction demands. C. COSSBA Convention Report Trustees Carissa Coats and Mindy Clayton attended the COSSBA conference in Dallas, Texas where they discussed various topics such as handling challenges with library books and parental rights in curriculum discussions. They also touched on the importance of clear processes for community partnerships and educational equity. Additionally, they participated in sessions on board self-assessment and acquired tools to improve transparency and self-evaluation within the board. Financial challenges related to funding allocation were highlighted, along with the need for ongoing discussions about resource distribution. The speaker emphasized the importance of asking questions in public meetings to promote transparency and understanding, suggesting better utilization o f board management software and timely report submissions. They also mentioned taking a personality assessment and highlighted the value of attending conferences as a board. Finally, they compared the conference content to state-level events, noting its broader focus and relevance to addressing misinformation and rumors. VII. Superintendent Reports and Recommendations A. Board Training: Professional Learning Committees Superintendent Woolstenhulme shared his experience at a PLC conference, emphasizing the importance of PLCs in improving teacher effectiveness and student outcomes. He discussed the district's commitment to PLCs and the need to engage the board in understanding and implementing them. He highlighted the significance of starting with the "why" and using data to drive change, stressing the inclusion of all staff members in the PLC process. He also mention efforts to expand professional learning opportunities, such as training sessions for support services staff. The speaker suggested reading Revisiting PLC’s as a board to deepen understanding of PLCs, focusing on the "why" rather than technical aspects, and proposes discussing chapters at future work sessions. The board will attend a PLC conference in Salt Lake City, UT in July for their board retreat. VIII. Planning and Personnel Reports and Recommendations A. Custodial Supervisor Recommendation (Action Item) John Pymm, Director of Facilties and Maintenance present the board with a recommendation to hire Mr. Ron Hay as the new custodial supervisor, who has been with the district for 29 years. Mr. Hay shares his background and expresses gratitude for the opportunity. Colleagues praise Ron's dedication and recall instances where he handled challenging situations with ease. They commend his commitment to excellence and express appreciation for his continued service. Mr. Hay acknowledges the importance of maintaining safe and clean buildings and emphasizes the district's support in providing resources. Despite his upcoming retirement, Mr. Hay agrees to stay on longer. The meeting concludes with expressions of gratitude and admiration for Mr. Hay’s contributions to the district. Motion: Carissa Coats moved to approve Ron Hay as the new Custodial Supervisor. Mindy Clayton seconded. Motion carried. B. Bus Barn Bids Report John Pymm, Director of Facilities and Maintenance described a long-standing transportation project aimed at modernizing facilities for the transportation department. Mr. Pymm detailed challenges faced, including higher-than- expected bids due to various fees. The building will include office and classroom space alongside a large area for buses, featuring amenities like a concrete washing pad and in-floor heating. The discussion extended to the project's location, design, and funding, highlighting considerations such as asphalt and drainage. Emphasis is placed on creating a proper work environment and ensuring the project meets long-term needs while being done correctly from 3 the outset. The bid recommendation for this project will be presented in the March Regular Board meeting as an action item. IX. Finance and Operations Reports and Recommendations A. Bonneville Education Foundation Discussion Continuation This was a continuation of a previous board meeting item. The discussion revolved around the potential creation and structure of a foundation board or director to support the district. There was talk of utilizing existing staff or hiring someone new to manage fundraising efforts. Suggestions include finding a person skilled in sales or grants to bring in donations. The conversation also touched on the need for an executive director and a board of directors to oversee foundation operations. Board members express interest in exploring options further, including learning from other districts' experiences with similar foundations. It's agreed to form a committee to assess the foundation's scope and potential board members. Overall, the goal is to keep the foundation running while considering ways to enhance its impact and effectiveness. X. Closing Board Business A. Call for Agenda Items for Upcoming Meetings • Board members called the following items to be discussed in future meetings: o The board would like to hold a Work Meeting before the July 10th regular board meeting to discuss and work on a district strategic plan. o Future board meetings will include discussions on the Book reading assignment on PLC’s. The board will read the first 3 chapters and discuss at the March Work Meeting. B. Adjournment (Action Item) Motion: Carissa Coats moved to adjourn the meeting. Mindy Clayton seconded. Motion carried. The meeting adjourned at 1:16 p.m. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________