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HomeMy WebLinkAbout01-24-2024 Minutes Board Work Meeting AmendedDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton  Richard Hess Bonneville Joint School District No. 93 is an Equal Opportunity Employer Amended Work Meeting January 24, 2024 11:30 AM PLC Building 3442 E Iona Rd Idaho Falls, ID 83401 I. Chairman Jenkins called the meeting to order at 11:31 a.m. II. Roll Call Carissa Coats present Randy Smith absent Mindy Clayton present Richard Hess present Paul Jenkins present III. Opening Board Business A. Chairman Jenkins welcomed any visitors to the meeting. B. Amend Agenda (Action Item) Chairman Jenkins stated that pursuant to Idaho Code §74-204(4)(a) Amend the Agenda for this meeting as follows: To add: Bonneville High School Football Coach as an action item under Planning and Personnel Reports and Recommendations. This item was received on Monday, January 22, 2024, and is time-sensitive. He asked for a motion. Motion: Carissa Coats moved to amend the agenda. Richard Hess seconded. Motion carried. C. Approve the Amended Agenda (Action Item) Motion: Carissa Coats moved to approve the amended agenda. Mindy Clayton seconded. Motion carried. D. Executive Session (Action Item) Chairman Jenkins stated that the Board will enter Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. The Executive Session will be closed to the public as permitted by law. He asked for a motion. Motion: Carissa Coats moved to enter Executive Session. Richard Hess seconded. The roll call vote was: Roll Call Vote: Carissa Coats yes Randy Smith absent Mindy Clayton yes Richard Hess yes Paul Jenkins yes The Board entered Executive Session at 11:33 a.m. 2 1. Employee Recommendations a. Employee M2024 b. Employee AG2024 The Board discussed Employee M2024 and Employee AG2024. No action was taken in Executive Session. They are action items in the regular portion of the meeting. 2. Close Executive Session (Action Item) Motion: Carissa Coats moved to close Executive Session. Mindy Clayton seconded. Motion carried at 11:44 a.m. IV. Planning and Personnel Reports and Recommendations A. Bonneville High School Football Coach (Action Item) Chairman Jenkins turned the time over to Jason Lords, Executive Director of Learning and Instruction to present the Bonneville High School Head Football Coach. After lengthy number of candidates, the committee narrowe the pool down to four candidates. The hiring committee ultimately chose Shane Stephenson as the new Bonneville High School Head Football Coach. Chairman Jenkins asked for a motion. Motion: Richard Hess moved to approve the district to offer Shane Stephenson a teaching position and to be the new Bonneville High School Head Football Coach. Carissa Coats seconded. Motion carried. B. Update on Tiebreaker/City of Ammon Property Exchange Chairman Jenkins turned the time over to Superintendent Woolstenhulme. Dr. Woolstenhulme introduced Micha Austn from the city of Ammon. Previous discussions had taken place regarding the traffic flow for the upcoming road expansion on First Street and the district and Board had some concerns. A mutual agreement was reached to continue evaluating drop-offs and to consider adding a parent drop-off on the south side of Tiebreaker Elementary. Discussions involved the potential trade of property to address access issues, but concrete plans were hindered by financial constraints. The agreement allowed for the relocation of the parent drop-off before the current bus loop, considered a safer option. The board approved this exchange, providing necessary frontage to the city of Ammon for the First Street expansion. Efforts were planned to mitigate the impact when construction began, although challenges were expected. The construction company worked on ideas to address traffic and bus flow concerns. City officials closely monitored the situation as work commenced on First Street. Appreciation was expressed for the collaboration, and discussions about signing documents took place. C. Property Exchange with Steel Arrow LLC 1. Authorize the District to move forward with an appraisal of additional property associated with parcel RP02N38E034803, adjacent to Bonneville High School (Action Item) The discussion involved the exchange of property with Steel Arrow LLC, the owner of the property immediately west of Bonneville High School. Positive discussions took place with Steel Arrow's owners. Steel Arrow's offer included trading the property on 65th South, designated as a potential elementary site, and receiving cash in return, creating complications. After reviewing this with Doug Nelson, the district's attorney, the decision was made to pursue a dollar-for-dollar value exchange of property. Levi Jarvis of Steel Arrow proposed trading equivalent properties, increasing the size of the acquired property and exchanging both the property on 65th South and the Fred Adams property on 55th. The board discussed this proposal, and John Pymm, Director of Facilities and Maintenance, was authorized to have the commercial area appraised. The objective was to minimize frontage and off-site development costs while enhancing safety. The discussion highlighted the taxpayer perspective, emphasizing the avoidance of additional costs for rebuilding facilities and recognizing the previous investment in fields next to Bonneville High School. The board expressed approval and enthusiasm for the proposed property exchange. Chairman Jenkins asked for a motion. Motion: Richard Hess moved to authorize the district to move forward with an appraisal of the commercial property associated parcel RP02N38E034803 adjacent to Bonneville High School. Carissa Coats seconded. Motion carried. 3 D. Accept Letter of Resignation for Employee M2024 (Action Item) Motion: Carissa Coats moved to accept the letter of resignation for Employee M2024. Mindy Clayton seconded. Motion carried. E. Conclude Probation for Employee M2024 (Action Item) Motion: Carissa Coats moved to conclude probation for Employee M2024. Richard Hess seconded. Motion carried. F. Declare an Emergency Hire (Action Item) Motion: Richard Hess moved to declare an emergency hire as recommended by the district. Carissa Coats seconded. Motion carried. G. Release of contract for Employee AG2024 Pending Hiring a New Teacher (Action Item) Motion: Carissa Coats moved to approve release of contract for Employee AG2024 pending hiring a new teacher. Richard Hess seconded. Motion carried. V. Finance and Operations Reports and Recommendations A. Contracts for Ammon Elementary Cafeteria Addition (Action Item) The final contract for the Ammon Cafeteria were presented. Headwaters Construction submitted their proposed contract, which was sent to Tom Ortell, our legal council, for review. Mr. Ortell provided four minor changes to the contract, and after discussions with Headwaters, an agreement was reached. Chairman Jenkins asked for a motion. Motion: Carissa Coats moved to approve the Ammon Cafeteria Contract with Headwaters Construction. Richard Hess seconded. Motion carried. VI. Learning and Instruction Reports and Recommendations A. Student Travel With our school closures, scheduled activities for all of our high schools were impacted, including some overnight travel activities, especially on the Friday when closures occurred. All of these events were rescheduled and had prior approval from the board. Bonneville, for instance, adjusted their leaving date earlier to accommodate a competition to make up for the one they missed. The board had approved these activities, but adjustmen ts were necessary due to the closures. 1. Updated 2023-2024 BHS Overnight Travel for IHSAA Sponsored Events (Action Item) Motion: Carissa Coats moved to approve the updated 2023-2024 BHS Overnight Travel for IHSAA Sponsored Events as presented. Richard Hess seconded. Motion carried. 2. TRHS Ballroom to Skyridge Ridge HS Competition - Lehi, UT - 02-09-2024 to 02-10-2024 (Action Item) Motion: Carissa Coats moved to approve TRHS Ballroom to Skyridge HS Competition as presented. Richard Hess seconded. Motion carried. 3. BHS - Ballroom to Skyridge HS Competition - Lehi, UT - 02-09-2024 to 02-10-2024 (Action Item) Motion: Carissa Coats moved to approve BHS Ballroom to Skyridge HS Competition as presented. Richard Hess seconded. Motion carried. VII. Closing Board Business A. Call for Agenda Items for Upcoming Meetings Regular Board Meeting - February 14, 2024 - 6:00 p.m. - District Board Room Board Work Meeting - February 28, 2024 - 11:30 a.m. - PLC Building B. Adjournment (Action Item) Motion: Carissa Coats moved to adjourn the meeting. Richard Hess seconded. Motion carried. APPROVED: __________________________ ATTESTED: ______________________________ Date: ________________________ Chairman Clerk