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HomeMy WebLinkAbout01-08-2025 Minutes Regular Board Meeting and Executive SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton  Richard Hess Bonneville Joint School District No. 93 is an Equal Opportunity Employer Amended Annual Meeting/Executive Session Wednesday, January 8, 2025, An Executive Session will begin at 6:00 p.m. Public portion of meeting will begin at 7:00 p.m. Ammon Elementary 2900 Central Ammon, ID 83401 I. Welcome Chairman Jenkins welcomed those in attendance to the meeting. II. Call to Order Chairman Jenkins called the meeting to order at 6:11 p.m. III. Roll Call Mindy Clayton: Present Carissa Coats: Present Richard Hess: Present Paul Jenkins: Present Randy Smith: Present via Zoom IV. Items from the Consent Agenda need to be discussed in the Executive Session. The Board didn't have any items that needed to be moved from the consent agenda. Board Members did not move any items from the Consent Agenda. V. Approve / Amend the Executive Session Agenda (Action Item) Motion: To approve the executive session agenda. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. VI. Executive Session (Action Item) The Board will enter into an Executive Session pursuant to Idaho Code 74 -206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. Motion: To enter into Executive Session. This motion, made by Richard Hess and seconded by Carissa Coats, Roll Call Vote: Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes The Board entered into Executive Session at 6:12 p.m. VI.A. Student Recommendations VI.A.1. Student 25-E (Action Item) Motion: To accept the recommendation of readmitting Student 25 -E to same school without an expulsion. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. VI.B. Employee Recommendations VI.B.1. Leave Requests Employee R-2025 Employee S-2025 Executive Director Heath Jackson asked the Board if there were any questions concerning Employee R -2025 and Employee S-2025. Hearing none, he explained to the Board that these items were on the consent agenda for approval. VI.B.2. Release of Contract Employee T-2025 Executive Director Heath Jackson presented information on Employee T-2025 to the Board. VII. Close Executive Session (Action Item) Motion: To close the Executive Session. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. VIII. Pledge of Allegiance The pledge of allegiance was led by Chairman Jenkins IX. Invocation The invocation was offered by Chairman Jenkins. X. Call to Order The meeting was called to order by Chairman Jenkins at 7:05 p.m. XI. Roll Call Carissa Coats present Randy Smith present via Zoom Mindy Clayton present Richard Hess present Paul Jenkins present XII. Amend the Agenda (Action Item) A Board member moved under Idaho Code §74-204(4)(a) to Amend the Agenda for this meeting as follows: To add: Proposed Policy 2350 Student Religious Activity at School under Superintendent Reports and Recommendations for Initial Consideration. To add: PowerSchool Data Breach under Superintendent Reports and Recommendations for discussion. To add: Bid Proposal Recommendation for 2025-2030 Spray, Fertilization, Chemigation, and Sterilization Program under Planning and Personnel Reports and Recommendations. To add: Bonneville Orchestra Boosters under School Support Organizations on the Consent Agenda To Delete: PMA - Business Professional Association Competition - Boise, Idaho - 03-02-2025 to 03-05-2025. These items were received today and are time-sensitive. Motion: To amend the agenda as presented. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. XIII. Approve the Amended Agenda / Amend the Agenda (Action Item) Motion: To approve the amended agenda. This motion, made by Richard Hess and seconded by Randy Smith, Passed. XIV. Board Opening Business XIV.A. Board Reorganization (Action Item) Chairman Jenkins declared the Board dissolved and called for nominations for Board Chair. Paul Jenkins was nominated by Carissa Coats and seconded by Randy Smith, hearing no more nominations. Trustee Jenkins closed nominations and called for a roll call vote. Roll Call Vote: Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes Paul Jenkins was declared Chairman of the Board of Trustees for the Bonnevi lle Joint School District 93. Chairman Jenkins asked for nominations for Board Vice Chair. Carissa Coats was nominated by Mindy Clayton and seconded by Richard Hess as Board Vice Chair. Hearing no other nominations, Chairman Jenkins closed nominations and called for a roll call vote. Roll Call Vote: Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes Carissa Coats was declared Board Vice Chair of the Board of Trustees for the Bonneville Joint School District 93. Chairman Jenkins called for nominations for Board Treasurer. Richard Hess was nominated for Board Treasurer by Randy Smith and seconded by Carissa Coats, hearing no other nominations, Chairman Jenkins closed nominations and called for a roll call vote: Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes Richard Hess was declared Treasurer of the Board of Trustees for the Bonneville Joint School District 93. Chairman Jenkins asked for nominations for Board Clerk. Samantha Williams was nominated for Board Clerk by Carissa Coats and seconded by Richard Hess. Hearing no other nominations, Chairman Jenkins closed nominations and called for a roll call vote: Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes Samantha Williams was declared Board Clerk of the Board of Trustees for the Bonneville Joint School District 93. XIV.B. Code of Conduct for Board Members Chairman Jenkins asked the Board to review the Code of Conduct for Board members and to sign the document. He then asked them to give the signed document to the Board Clerk. XIV.C. School Board Meeting Calendar 2025 (Action Item) Motion: To approve the 2025 School Board Meeting Calendar. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. XIV.D. Welcoming of Delegates and Visitors XIV.E. Amend/Approve the Agenda (Action Item) This was a clerical error, the agenda was amended and approved at the top of the agenda. No action needed. XIV.F. Staff/Student Recognition HHS - IHSAA State Football Champions The board recognized Hillcrest High School for their remarkable achievement in winning the IHSAA State Football Championship. Over four years under Coach Mossholder, the team followed a steady path of growth, culminating in this milestone victory. This season was particularly special, as it marked the opening of the new Westmark Stadium, where the championship team proudly represented their school and district. The players were praised for their hard work, discipline, and humility, both on and off the field . Many of them are multisport athletes, showcasing their dedication to excellence across various sports. The team’s success highlighted the strength of the Hillcrest community and their commitment to representing their school and district with pride and integrity. Coach Mossholder expressed gratitude for the opportunity to lead such a hardworking group and to showcase their talent at the state level, hosting and defeating strong opponents throughout the playoffs. The district and community celebrated this achievement and look forward to continued success in the future. XIV.G. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action related to any items during the meeting unless on th e agenda but may direct the Superintendent to report such items at a subsequent meeting. XIV.H. Consent Agenda Public Input There was no one signed up for public input for the consent agenda. XIV.I. Approve Consent Agenda (Action Item) Motion: To approve the consent agenda. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. XIV.I.1. Minutes of Previous Meetings Regular Meeting - 12-11-2024 - Minutes - Draft XIV.I.2. Financial XIV.I.2.a. Accounts Payable $14,085,110.99 XIV.I.3. Employees XIV.I.3.a. Conditional Employment XIV.I.3.b. Leave Requests R-2025 S-2025 XIV.I.3.c. Resignations and Terminations XIV.I.3.d. Retirements XIV.I.3.e. Stipends XIV.I.3.f. Transfers XIV.I.4. Internships/Student Teachers XIV.I.5. Students XIV.I.5.a. Early Graduation Requests XIV.I.5.b. Club Requests BHS Bonneville Ski Club BHS Bonneville Art Club BHS The Creative Conspiracy Storyteller Club XIV.I.5.c. Trip Requests BHS Bonneville Cheer to Cheer Competition - Jerome, Idaho - 01-10-2025 to 01-11-2025 BHS Bonneville Choirs - Utah College Music Tour - Provo and Salt Lake Areas - 04-15-2025 to 04-18- 2025 HHS Handbell Choir to Snake River Handbell Conference - Boise, Idaho - 02-07-2025 to 02-08-2025 PMA - National History Day Competition - College of Idaho - Caldwell, Idaho 04-04-2025 to 04-05-2025 XIV.I.6. School Support Organizations BHS - Bonneville Orchestra Boosters XV. Items Moved From the Consent Agenda (Action Item) if needed XVI. Superintendent Reports and Recommendations XVI.A. Superintendent Reports and Recommendations Public Input The was no one signed up for Superintendent Reports and Recommendations Public Input. XVI.B. PowerSchool Data Breach under Superintendent Reports and Recommendations for discussion. Superintendent Woolstenhulme explained to the Board that earlier today, we informed parents about an unfortunate incident involving a data breach. Yesterday, I received an email from PowerSchool stating that our system was not affected. However, Gordon and his IT staff received a separate email indicating that we had been affected. Upon investigation, they confirmed that a bad actor had accessed and extracted data from our system. PowerSchool security team held a webinar today, providing a detailed explanation. The breach occurred on December 19th when the bad actor used compromised credentials of an employee from one of PowerSchool's subsidiaries. They then wrote and executed a script to access data from two tables: the student demographic table and the teacher information table. The student table contained contact details such as parents’ names, addresses, and phone numbers, but no academic records, grades, or Social Security numbers were accessed. Similarly, teacher data did not include Social Security numbers, as those are stored in our separate HR system. PowerSchool reported that the bad actor negotiated an agreement and provided video evidence of data destruction, claiming the data would not be leaked. While this is reassuring, we are actively working to enhance security. We have closed the backdoor channels PowerSchool used for system support and are reviewing similar access points in other systems to ensure they are only open when necessary. Parents were notified, and we received feedback emphasizing the importance of closing these channels, a step we’ve already taken. We will continue to implement any additional recommendations from PowerSchool to strengthen our systems. XVI.C. Proposed Policy 2350 Student Religious Activity at School for Initial Consideration Superintendent Woolstenhulme explained that yesterday, a question was raised by a coach regarding whether coaches are permitted to pray with their teams. In light of a recent Supreme Court decision, our response differs from what it would have been a year ago. Jason Lords and Superintendent Woolstenhulme reviewed the Supreme Court ruling, consulted legal counsel, and examined the district's current policy. They identified inconsistencies between the policy and the recent ruling, which they believe need to be addressed to ensure alignment with the law. The Supreme Court decision was based on a narrow set of facts: the coach in question prayed with students after a game during personal time, when he had no active responsibilities with his team. This distinctio n allowed the court to determine that the coach’s actions did not violate the Constitution. However, this is not a broad rule, and there are strict parameters. A proposed policy update has been drafted to reflect this ruling, which the board received via email for initial consideration. Dr. Woolstenhulme recommended inviting the district's legal counsel to the next work session to provide further clarity and ensure our communication and implementation of this policy are precise. This update is critical to avoid misinterpretation while maintaining compliance with the law. This item will be added to the January 22nd Work Meeting for greater depth of discussion. XVII. Finance and Operations Reports and Recommendations XVII.A. Finance and Operations Reports and Recommendations Public Input The was no one who signed up for Finance and Operations Reports and Recommendations Public Input. XVII.B. Bonneville Education Foundation Director Recommendation (Action Item) Guy Wangsgard, Executive Director of Finance and Operations, recommended Lindsay Bischoff to the board as the new Director of the Bonneville Education Foundation. He noted that two candidates were interviewed, and Lindsay emerged as the ideal choice. Lindsay expressed her gratitude and excitement in her acceptance speech. She shared that she grew up in Ammon, Idaho, attended elementary school locally, and recently served as PTO president at Rimrock Elementary. This experience deepened her passion for s erving teachers and students. With her daughter finishing elementary school, Lindsay saw this role as the perfect next step to continue contributing to her community. She highlighted her belief in the power of collaboration between the community and educators to positively shape the future of students and the broader community. Lindsay concluded by expressing eagerness to begin her work in supporting the district, teachers, and students. Motion: To accept Lindsay Bischoff as the Bonneville Education Foundation Director as recommended. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. XVIII. Planning and Personnel Reports and Recommendations XVIII.A. Planning and Personnel Reports and Recommendations Public Input The was no one signed up for Planning and Personnel Reports and Recommendations Public Input. XVIII.B. Recommendation for 2025-2030 Spray, Fertilization, Chemigation, and Sterilization Program (Action Item) John Pymm, Director of Facilities and Maintenance, recommended to the board that the district accept a proposal from Simmons Sports & Services LLC for irrigation, fertilization, and weed control services. After a couple of years, the district sought new proposals and received only one response, which was from Simmons Sports & Services LLC, the current provider. While their proposal included some material cost increases, the pricing was deemed reasonable given the improvements seen on school grounds. Mr. Pymm proposed a five-year arrangement with Simmons Sports & Services LLC, subject to annual review, with no plans to seek additional proposals during this period. Motion: To accept Simmons Sports & Services LLC bid as presented. This motion, made by Richard Hess and seconded by Carissa Coats, Passed. XVIII.C. Construction Report Director John Pymm provided updates on several construction projects: • Ammon Elementary Cafeteria: The new cafeteria received its certificate of occupancy on January 2. The project remained under its $2.5 million budget despite minor delays caused by city - related issues. Demolition of the old cafeteria is planned for this summer to make way for additional parking. • Transportation Building: Completion is expected by March 3. Utilities have been connected, with garage doors and windows arriving soon. Delays in metal panel deliveries are being resolved, and the mild winter has allowed progress on site preparation. • Willow Creek Elementary: The building is ahead of schedule, with interior and exterior block work underway. The mild weather has facilitated groundwork for parking lots and playgrounds, and asphalt is expected to be laid in early spring. • Ten-Year Plan Projects: Upcoming summer projects include: A. Replacing the chiller tower at Bonneville High School. B. Remodeling the office at Falls Valley Elementary. C. Adding single-point access at Hillcrest High School, the last school without it. D. Demolishing Ammon Elementary’s old cafeteria and adding parking. Mr. Pymm noted that these projects are budgeted within the district's ten-year plan, with an estimated $5 million allocated for year-one priorities. XVIII.D. Recommendation for Employee T-2025 (Action Item) Motion: To accept the recommendation of releasing Employee T-2025 from their contract. This motion, made by Mindy Clayton and seconded by Richard Hess, Passed. XIX. Learning and Instruction Reports and Recommendations XIX.A. Learning and Instruction Reports and Recommendations Public Input There was no one who signed up for Learning and Instruction Reports and Recommendations XIX.B. Proposed Policy 2380 Homebound, Hospital, and Home Instruction for Initial Consideration Jason Lords, Executive Director of Learning and Instruction, presented an update on Proposed Policy 3106: Homebound, Hospital, and Home Instruction, explaining the need for revisions. Over the years, the district has used other programs in place of traditional homebound instruction, leading to less frequent use of the policy. The current update aims to streamline and consolidate the policy and procedural elements, as the procedure previously contained the majority of the operational details. By integrating these into the policy, administrators and principals will find it easier to locate and understand the guidelines. The revised policy was presented for initial consideration. XIX.C. Suicide Prevention Policy for Initial Consideration Jason Lords discussed the need to establish a formal Suicide Prevention Policy for the district. He noted that Ken Marlowe and his team, including Lloyd Becker, Nancy Erickson, and Laura Wallace, had worked extensively to draft a comprehensive policy. The policy encompassed not only suicide prevention but also intervention and postvention measures, incorporating practices the district has already been implementing. The team aimed to formalize these practices into policy to align with legal requirements and provide clear guidance. Board members suggested clarifying timelines for notifying parents when a student is identified as at risk or involved in a crisis, emphasizing the importance of immediate action and follow-up. Lords acknowledged this feedback and agreed to refine the language. The policy was presented for initial consideration, with plans to review it further in the next work session, inviting key contributors to discuss and refine it with the board. XIX.D. Proposed Policy 3106 Therapy Dogs for Final Adoption (Action Item) Jason Lords recommended Policy 3106: Therapy Dogs, with a minor revision for final adoption. The policy, originally developed 2–3 years ago, was updated following feedback from resource officers who inquired about the possibility of utilizing therapy dogs in their work. The update addressed a scenario where a therapy dog’s owner, such as a resource officer, might need to respond to an emergency. Previously, the policy required the dog to remain under the owner’s control at all times. The revision added an exception allowing the owner to leave the dog unattended if responding to an emergency involving a potential death or imminent serious injury. This change ensures flexibility in critical situations while maintaining safety protocols. Motion: To approve Proposed Policy 3106 Therapy Dogs for final adoption. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. XX. Board Closing Business XX.A. Request for Agenda Items for Upcoming Meetings (Action Item) There were no requests for upcoming meeting agenda items submitted to the Board Clerk. No action needed. A board member requested Safety Protocol for Elementary Student parent pick up Superintendent Woolstenhulme requested the Suicide Policy to be added to the January Work Meeting as a discussion item. XX.B. Upcoming Board Events XX.B.1. ISBA Lobby Day Chairman Jenkins and Vice Chair Coats committed to attend the ISBA Lobby Day. XX.B.2. Day on the Hill Chairman Jenkins, Vice Chair Coats, and Treasurer Richard Hess committed to attend Day on the Hill. XX.B.3. Board Retreat The Board and Superintendent Woolstenhulme decided to hold the annual Board retreat at Mack's Inn at Springhill Suites from June 10th - June 11th. XXI. Executive Session (Action Item) The Board will enter into an Executive Session pursuant to Idaho Code 74 -206(j) To consider labor contract matters authorized under section 74-206 (1)(a) and (b), Idaho Code. The Executive Session will be closed to the public as permitted by law. Motion: To enter into Executive Session. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. Roll Call Vote: Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes The Board entered Executive Session at 7:57 p.m. XXI.A. Superintendent Evaluation The Board discussed Superintendent Woolstenhulme's Evaluation. XXII. Close Executive Session (Action Item) Motion: Close Executive Session. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. The Board Closed Executive Session at 8:59 p.m. XXIII. Adjournment (Action Item) Motion: To adjourn the meeting. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. The meeting adjourned at 8:59 p.m. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________