HomeMy WebLinkAboutWiliamsburg_Educational_Service_Agreement 2016-17Memorandum of Agreement
Between Williamsburg Educational Services and
Bonneville School District
Parties
Williamsburg Educational Services ( "WES ") is a curriculum provider based in Saint George,
Utah. Bonneville School District ( "Bonneville ") is a public school district based in Idaho Falls, ID.
Set forth in this document ( "Agreement ") is the mutual intent of WES and Bonneville to work
together to bring online courses featuring The Williamsburg Curriculum ( "TWC ") to Idaho
families during the 2016 — 17 school year. Bonneville students who take WES courses are
referred to as "shared students."
Responsibilities
WES Responsibilities
1. Provide to any shared student, on a part -time or full -time basis, online curriculum that is
aligned to Common Core Standards and /or Idaho State Standards (as applicable) in
Math, Language Arts, Science, and Social Studies. Provide courses (standards - aligned
as applicable) in additional subjects within TWC as requested by shared students.
2. Assist Bonneville in the fulfillment of all academic, safety, compliance, and other
responsibilities related to delivering state - funded education. This includes provision of a
clean and safe learning environment (when applicable, as in the case of the Elevation
outdoor course), provision of all student and parent information needed for Bonneville to
fulfill its educational obligations, assurance that WES will encourage shared students to
participate in mandated testing, and assurance that students are given the time and
support needed to achieve proper levels of education and course completion.
3. Obtain and keep on file a copy of a government- issued background check and /or
fingerprint clearance card, or equivalent certification, for each WES staff member who
will work with shared students; and provide copies to Bonneville upon request.
4. Have all WES staff members who will interact with shared students sign a confidentiality
agreement promising to protect student information, and provide a copy of said
agreement to Bonneville upon request.
5. Protect the confidential information of shared students in compliance with the federal law
known as FERPA, and the Idaho Student Data and Transparency Act of 2014.
6. Participate in Individual Education Plan meetings, parent/teacher conferences, and
similar meetings as necessary.
7. Provide guidance to Bonneville with regard to parent contact. This includes
communication regarding attendance, progress reporting, academic success, academic
probation, records concerns, behavior problems, etc.
8. Properly, and in a timely manner, document key events about each student in the WES
student information system (SIS) and /or learning management system (LMS).
9. Provide Bonneville teachers and administrators access to student files in the WES
SIS /LMS upon request. Bonneville is the final repository of all student records.
10. Protect and insulate Bonneville from all liability related to operational and safety liabilities
existing in conjunction with WES- associated activities. WES and Bonneville will make
good faith efforts to include each other as additional insured in their insurance policies
during the terms of this agreement.
11. Include Bonneville as an additional insured for the Elevation Outdoor Course.
12. Exercise good -faith efforts in marketing the services offered by this partnership.
13. Adjust Bonneville tuition liability for any tuition voided within the 21 -day satisfaction
guarantee.
Bonneville Responsibilities
1. Provide all state and distance required academic assessments to shared students, and
share test result data with WES as available and legally authorized.
2. Provide a certified online teacher of record who has current Idaho certification with
proper subject matter endorsements.
3. Provide to shared students, families, and staff, as appropriate, necessary administrative
support regarding record requests, appropriate student placement, transcripts, report
cards, parent notification of rights and other appropriate documentation as defined by
the Idaho State Office of Education.
4. Provide or participate in other educational services required under Idaho state statute for
students enrolled in public schools, including special education services, and
participation in Individual Education Plan meetings.
5. Exercise good -faith efforts in marketing the services offered by this partnership.
6. Pay to WES the tuition due for each course undertaken by shared students.
7. Allow shared students in grades 6 — 12 to take any WES courses of their choosing and
in compliance with Idaho graduation requirements, up to a full -time load.
8. Provide required textbooks and other direct educational materials to each student, not to
exceed $150 for all courses, per semester.
Registration
Parents of Bonneville students will register for WES courses directly in the WES SIS, with
advisement from Bonneville. WES will provide to Bonneville access to login to the WES SIS to
view registration for shared students at any time. If Bonneville requires changes to this
registration process to comply with state rules WES and Bonneville will work together to
determine a suitable registration process as needed.
Student Status
Bonneville and WES acknowledge that shared students are enrolled in a public school and as
such are subject to all requirements of public school students in the state of Idaho. Bonneville
and WES both agree to make good faith efforts to act in the best interest of students; they agree
to comply with all applicable Idaho education laws and regulations.
Final Grades
Within 15 days of the end of each semester WES will recommend final grades for all shared
students available to Bonneville through the WES SIS login provided.
Compensation
WES will provide to Bonneville its normal 21- calendar -day refund guarantee period, which is 21
days from the beginning of a course or semester. After 21 days Bonneville will be liable for
tuition for all courses for which shared students are registered. If a student later withdraws or is
no longer active in a course, Bonneville will be liable on a pro -rate basis for number of days
during which the student was enrolled.
WES shall create a billing spreadsheet showing all enrollments for shared students in WES
courses and share this information with Bonneville for review and correction as needed. This will
be done as soon as possible after the first day of a new semester in the months of August 2016
and January 2017, so that Bonneville will have time for a thorough review before the first fall
semester payment is due on October 1 and the first winter semester payment on February 1.
Bonneville shall compensate WES in 8 monthly payments, due on the 1st of October,
November, December, January, February, March, April, and May.
This Agreement does not apply to summer term. Neither WES nor Bonneville plan to provide
course to shared students under this Agreement during the summer.
Pricing
Pricing for WES courses is per course per semester, as follows:
Courses for grades 6 - 12
• Live courses, $330
• Self -paced courses, $200
• Language courses, $137.50
• Independent courses, $110
• Elevation outdoor course, $440
Bonneville shall receive a 15% discount on all courses. WES shall charge Bonneville no more
than $3,000 per student for the 2016 - 17 year for a standard course load. In February of 2017,
after enrollment for Winter 2017 Semester is finalized, WES will provide to Bonneville a list of
total billable tuition for all shared students. If any student's tuition is over $3,000, Bonneville
shall not be liable to pay the portion above $3,000.
Terms
The intent of this Agreement is to implement the above once both parties have signed below
and continue until 30 June 2017. During that period, based on further conversations and
operational experience, a renewal is optional.
Exceptions which allow Bonneville or WES to unilaterally terminate this agreement before the
end date include: compliance and other issues which jeopardize either party's, student and/or
employee safety, or staff certification; illegal action, and/or governmental iaw, action, policy or
mandate.
Dispute Resolution
The parties shall first attempt to resolve all disputes from the provisions contained in this
Agreement informally and at the lowest applicable staff level. If dispute resolution is not
accomplished, either party may call a meeting of the parties to formally discuss and resolve all
such disputes.
Modification
This Agreement constitutes the entire understanding between both parties. It may be modified,
altered, revised, extended, or renewed by mutual written consent of both parties by the issuance
of a signed and dated written amendment.
This Agreement completely supersedes any previous understanding, contract, or agreement
executed between Bonneville and WES.
Severability
If any part of this Agreement is found to be null and void or is otherwise stricken, the remaining
portions of this Agreement shall remain in full force and effect until renegotiated or rewritten.
In Witness Whereof, the parties hereto have each caused this Agreement to be executed.
Signatures
Bonneville
WES
James Ure, President
Name and title Na e and title Oy?,
Signature Si store
06109f2016