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HomeMy WebLinkAbout06-25-2025 Minutes Special Meeting Executive SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton  Richard Hess Bonneville Joint School District No. 93 is an Equal Opportunity Employer Special Meeting/Executive Session Wednesday, June 25, 2025, 6:00 PM Mountain PLC Building 3442 E Iona Rd Idaho Falls, ID 83401 I. Call to Order Chairman Jenkins called the meeting to order at 6:00 p.m. II. Roll Call Carissa Coats: Present Randy Smith: Present Mindy Clayton: Present Richard Hess: Present Paul Jenkins: Present III. Approve/Amend Agenda (Action Item) Motion: To approve the agenda. This motion, made by Mindy Clayton and seconded by Carissa Coats, Passed. IV. Finance and Operations Reports and Recommendations IV.A. FY2026 Property and Liability Insurance Proposal (Action Item) The Board and Executive Team discussed the need to approve a new property and liability insurance provider after the Idaho County Risk Management Program (ICRMP), which had long provided this coverage, announced it would no longer insure school districts. Last year, the district exper ienced a 50% rate increase under ICRMP— far beyond what could be covered by the tort levy. As a result, insurance broker Chad Ranstrom from Moreton & Company explored alternatives. The Idaho School Boards Association developed a new insurance pool proposal, which Moreton & Company recommended. The new coverage is similar to the previous plan, with an expected cost increase of about 10%, bringing the annual premium to approximately $856,000. The Board clarified that this discussion was solely about property and liability insurance, not health insurance. The district has already transitioned its health coverage to Pacific Source and will continue to evaluate that provider annually. The Board acknowledged that rising insurance costs are largely due to an increase in claims across the state, especially those related to student 504 and IEP plans—and general inflation in property valuations. The Board strongly urged to approve the new plan, as current coverage was set to expire on July 1. Motion: To approve the FY2026 Property and Liability Insurance proposal as presented. This motion, made by Randy Smith and seconded by Richard Hess, Passed. V. Planning and Personnel Reports and Recommendations V.A. GMP Demolition of the Old Cafeteria at Ammon Elementary and the Construction of a Parking Lot (Action Item) John Pymm reported that the project went out to bid with a budget of $400,000. The Guaranteed Maximum Price (GMP) proposed by Edwards is slightly over budget at approximately $421,000. An additional $34,000 is needed for asbestos abatement, bringing the total to around $455,000, not including design fees already paid to Huber Levitt. The project includes demolishing the cafeteria, removing surrounding trees, relocating the old bell, disconnecting utilities, and preparing the site for a new parking lot. The demolition and earthwork bids were competitive, with five or six companies responding. The higher cost is attributed to the unpredictable nature of demolition work, including potential risks like asbestos and lead paint. There may be lead paint on the building, but further testing is underway to determine if mitigation is necessary. Minimal concrete work is planned, mostly limited to removing a planter and modifying an existing driveway area to create more staff parking. Curbs will be added only to the front of the project. A potential concern involves an old coal bin vault near the building. While it won't be disturbed directly, contractors remain cautious as they work around it. Overall, the project is moving forward, with careful attention to environmental and structural challenges. Motion: To approve the GMP for the demolition of the old Ammon Elementary Cafeteria and the construction of a parking lot. This motion, made by Mindy Clayton and seconded by Carissa Coats, Passed. V.B. Digital Controls Upgrade for Hillcrest High School (Action Item) John Pymm, Director of Facilities and Maintenance, briefed the Board on plans to install digital access control at Hillcrest High School. He explained that he sought bids from multiple companies, but one company never submitted a proposal despite repeated requests, and another vendor delayed their response and then warned that pricing could no longer be guaranteed due to rising costs. Given the urgency and the fact that Harris—who already provides digital controls districtwide—is listed on a government contract, Pymm recommended proceeding with Harris for the project. He noted that Harris exceeds bid standards and would be the preferred vendor regardless. The Board held a brief discussion and acknowledged the recommendation. Motion: To approve the digital controls upgrade for Hillcrest High School as presented. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. VI. Executive Session (Action Item) The Board is conducting a Special Meeting for the purpose of taking action on items that are time -sensitive.The Board will enter into an Executive Session pursuant to Idaho Code 74 -206(1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; (1)(d) to consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code and 1(f)To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement. The Executive Session will be closed to the public as permitted by law. Motion: To enter Executive Session. This motion, made by Mindy Clayton and seconded by Richard Hess, Passed. Roll Call Vote Carissa Coats: Present Randy Smith: Present Mindy Clayton: Present Richard Hess: Present Paul Jenkins: Present The Board Entered Executive Session at 6:18 p.m. VI.A. Superintendent Reports and Recommendations VI.A.1. Cybersecurity Incident The Executive Team and the Board discussed the district wide cybersecurity incident. VI.B. Planning and Personnel Recommendations VI.B.1. Employee BA-2025 Employee BA-2025 was discussed. VI.C. Claims and Litigations VI.C.1. Claim 25-04 Superintendent Woolstenhulme discussed Claim 25-04. VI.D. Close Executive Session (Action Item) Motion: To close Executive Session. This motion, made by Mindy Clayton and seconded by Richard Hess, Passed. Executive Session closed at 6:32 p.m. VII. Call for Items for Upcoming Meetings Superintendent Woolstenhulme requested a work meeting before the regular board meeting in August. VIII. Adjournment Motion: To adjourn the meeting. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. The meeting adjourned at 6:34 p.m.