HomeMy WebLinkAboutEITC MOU 2016-2018Memorandum of Understanding
Between
Eastern Idaho Technical College
and
Bonneville Joint School District 93
Purpose
The purpose of this Memorandum of Understanding (MOU) is to provide the framework
between Eastern Idaho Technical College and the Bonneville Joint School District 93 for
facility use on the EITC campus.
Agreement Timeline
This MOU covers the time period between August 1, 2016 to June 15, 2018, upon
which time the MOU will be reviewed and modified as needed. One -year advance
notification is required for either party to terminate this -agreement.
Background
SD93 and EITC are both interested in being educational 'partners to help provide
opportunities for students to achieve higher education courses while in Wgh school, as
well as making it easier for students to transition to higher educational institutions after
high school. SD93 is faced with overcrowding because of enrollment growth within the
District 93 service area. EITC has some classroom space that could be utilized to help
alleviate the overcrowding with this partnership and provide designated space for
classes taught on the EITC campus. EITC's campus is located in a convenient location
for students from both SD93 high schools to attend these classes with minimal travel
requirements.
Request, Review and Reporting
A formal request for classrooms, office, and work space will be provided to EITC 90
days before the beginning of the scheduled courses to provide enough planning for
usage of the designated space. For safety purposes a list of students and teachers for
each scheduled room and class period will be provided to EITC administration and
security offices. SD93 will request rooms through the EITC scheduling process and
rooms will be identified for exclusive day use. A report of the scheduled classes will be
provided to the EITC business office and invoices will be sent to the SD93 district
offices. An annual review of the facility usage and this agreement will be held between
SD93 and EITC.
SD93 and EITC will meet prior to the beginning of each semester as required to discuss
scheduling of the facility at times mutually beneficial to both institutions. In the event
of scheduling conflicts, the SD93 Business Manager and EITC Vice President of Finance
and Administration will meet to resolve the conflict.
Funding
This MOU is not a commitment of funds. It is an agreement to provide space for
educational use and to assure that costs for facility usage are met. This agreement
provides SD93 with discounted costs as a preferred education partner. For details
regarding cost structure for this MOU see attachment A. While usage will determine
actual cost, this attachment contains the estimated cost for the use of the EITC
Facilities.
Duration
This MOU is at -will and may be modified by mutual consent of authorized officials from
District 93 and EITC. This MOU shall become effective upon signature by the authorized
officials from the District 93 and EITC and will remain in effect until modified or
terminated by any one of the partners by mutual consent. In the absence of mutual
agreement by the authorized officials from District 93 and EITC this MOU shall end on
June 15, 2018.
Access
Students, faculty and staff of SD93 will be given full access to the space agreed upon
with the understanding that EITC is a College and it has a College environment that
may not be the same as a secondary school environment. For classrooms, exclusive
day use includes full access to these spaces typically from lam to 6pm. Classroom
spaces may be used in the evening or on weekends as needed by EITC.
Maintenance
EITC will be responsible for normal facility maintenance and custodial services.
However, each institution will be responsible for any incidental maintenance and repair
of the facilities and equipment. Both institutions will investigate any malicious damage
and take appropriate action. EITC will provide Wi -Fi access for each SD93 provided
teacher and classroom device (MAC Addressed). Personal devices are not included in
this agreement. Faculty, staff and students all agree to abide by EITC polices regarding
Wi -Fi usage and will complete and sign an EITC Wi -Fi user agreement.
Consumables
EITC and SD93 will provide their own consumable materials and supplies for classes.
EITC will provide space for a cabinet to control access to consumables when not in use
and a checklist of the consumables should be maintained within the cabinet. Each
institution will help to ensure that consumables are used appropriately. EITC will
provide copier access and a copy code to SD93 for use at EITC. SD93 will be billed for
copies based on actual usage at the Western States Contracting Alliance (WSCA) rate.
Classroom Safety and Cleanliness
A safety briefing will be provided and documented by the class instructor to all the
students and any visitors at the start of the class semester. Each institution will be
responsible for designing their safety training based on their institutional needs.
However EITCs Emergency Operations Plan and Safety Policy will guide facility use
requirements. EITC will provide 24 hours a day, 7 days a week security services. SD93
will provide regularly scheduled on location days from district resource officers.
Students will park private vehicles only in areas designated by EITC for SD93 Parking.
Other Uses
The facilities will be available for certain types of other uses such as school or club
meetings that are in conjunction with school activities or for teaching other courses as
authorized by the respective institution. The use of the facilities for non - institutional
courses or other events will not be allowed.
Points of Contact
Eastern Idaho Technical College — Christian Godfrey (christian.godfrey @my.eitc.edu)
Bonneville School District 93 - Guy Wangsgard (wangsgag @d93.kl2.id.us)
Rick Aman Ph.D
President
Eastern Idaho Technical College
rick.aman @my.eitc.edu
8/2) / �'
Date
r
Charles J. Sha ett d.D Date
Superintendent
Bonneville Joint School District 93
cshackett @d93. kl2. id. us
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