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HomeMy WebLinkAbout10-22-2025 Minutes Board Work MeetingDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton  Richard Hess Bonneville Joint School District No. 93 is an Equal Opportunity Employer Amended Work Meeting Wednesday, October 22, 2025, 11:30 AM Mountain PLC Building 3442 E Iona Rd Idaho Falls, ID 83401 I. Welcome II. Chairman Jenkins called the meeting to order at 11:34a.m. III. Roll Call Carissa Coats Present Randy Smith Present via Zoom Mindy Clayton Excused Richard Hess Present via Zoom Paul Jenkins Present IV. Board Opening Business IV.A. Amend the Agenda (Action Item) A Board Member moves that the Board, pursuant to Idaho Code §74-204(4)(a), Amend the Agenda for this meeting to include the following item(s): Public Records Fee Resolution and Schedule for initial consideration under Superintendent Reports and Recommendations. Motion: To amend the agenda. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. IV.B. Amend/Approve the Agenda (Action Item) Motion: To approve the amended agenda. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. V. Superintendent Reports and Recommendations V.A. Rimrock Elementary Principal Notification Superintendent Woolstenhulme informed the Board that, after considerable discussion and review by the Executive Team over the past several months, Dr. Yvonne Thurber will be appointed as the new principal of Rimrock Elementary School. The announcement will be shared with employees and families in the upcoming weekly update. Dr. Thurber was present at the meeting, and the Board expressed their appreciation and congratulations to her, as well as to Steve Cziep, for their willingness to step into their new leadership roles. V.B. Willow Creek Elementary School Mascot Discussion Superintendent Woolstenhulme reported that with construction progressing on Willow Creek Elementary, it is time to determine a mascot for the new school. He explained that while the Board is responsible for naming schools under policy, mascots and school colors are not specifically addressed in Board policy, providing flexibility in the selection process. An email was sent to Willow Creek families inviting suggestions for the new mascot. After removing duplicates of existing District mascots (Eagles, Falcons, and Bulldogs), the top five suggestions were Wolves, Wolverines, Timberwolves, Wasps, and Badgers. Superintendent Woolstenhulme also included an additional option, Guardians, for consideration. Principal Steve Cziep shared a summary sheet in the Board packet that included descriptions and representations for each mascot idea. The next step will be to distribute a follow-up survey to Willow Creek families to rank or rate their preferred mascots. During discussion, Board members expressed support for allowing students and families from the Willow Creek community to take the lead in selecting the mascot. The consensus was that involving those who attend the school will foster ownership and school spirit. V.C. Public Records Fee Resolution and Schedule for Initial Consideration Superintendent Woolstenhulme reported that he has been working with District legal counsel, Abby French, to draft a resolution establishing fees for out-of-state public records requests in compliance with recent changes to Idaho law. He noted that the law requires all fees to be tied directly to the actual costs of fulfilling requests. Under the proposed resolution, the District may charge a minimum fee equivalent to 0.1 hour of employee time (approximately $10) for out-of-state or non-resident public records requests, beginning at the time the District starts processing the request. Requests from Idaho residents will continue to include the first two hours of labor at no charge, consistent with statute. If attorney review is required, the actual cost of that review may also be billed. Superintendent Woolstenhulme explained that, while he had hoped to recover a portion of the cost associated with the District’s records management software, Ms. French advised that only direct labor costs can be included in the fee calculation. The proposed resolution will therefore include employee labor costs only. The draft resolution will be published in November for public notice and brought to the Board for approval at the December Board Meeting. VI. Planning and Personnel Reports and Recommendations VI.A. Certified Staff Transfers Resolution for Initial Consideration Superintendent Woolstenhulme and Executive Director of Planning and Personnel, Heath Jackson, presented a proposed resolution related to Policy 5040: Certified Transfers, which was revised last summer to include Section 6, allowing for special provisions in unique circumstances such as school closures, new school openings, or major boundary changes. The resolution outlines a temporary process to manage certified staff transfers connected to the closure of Ammon Elementary, the opening of Willow Creek Elementary, and the associated boundary adjustments. The plan includes a detailed timeline beginning with staff preference surveys and open enrollment updates, followed by a districtwide elementary transfer process, a February 9 internal job fair, and, if necessary, subsequent voluntary and involuntary transfers. Only Category 2, Category 3 teachers or Continuing Contracts will be eligible to participate in the initial internal transfer process. The resolution will serve as the guiding framework until the transition is complete, after which the standard provisions of Policy 5040 will resume. Superintendent Woolstenhulme noted that classified staffing adjustments will follow later, once open enrollment numbers and the supplemental levy outcome are known. The draft resolution has been shared with BEA President Melanie Horrell for feedback and will be brought to the Board for approval at the November 5 meeting. VII. Learning and Instruction Reports and Recommendations VII.A. Special Education VII.A.1. Policy 2400 Provision of Special Education for Initial Consideration Director of Special Education, Wendy Landon, presented a minor revision to Policy 5400: Special Education. The update adds the term "adult student" to clarify procedures when students who have reached the age of 18 choose to revoke consent for special education services. Ms. Landon explained that this change addresses situations in which adult students, who are not under legal guardianship, elect to discontinue services upon reaching adulthood. The revision ensures proper documentation and aligns district practice with state and federal requirements regarding consent and revocation of services for adult students. VII.A.2. Explanation of Adult Student Revocation of Consent for Initial Consideration. VII.B. 2700P1 Comprehensive High School Graduation Requirements Procedure for Initial Consideration. Executive Director of Learning and Instruction, Jason Lords, presented an update to Policy Procedure 2700P1: Comprehensive High School Graduation Requirements to align with recent state revisions. The Idaho State Board of Education has changed the "Humanities" category to "Arts and World Languages”. Mr. Lords explained that while the terminology has been updated, the qualifying courses remain the same, still encompassing all classes previously considered humanities. This change ensures consistency with state standards beginning with the Class of 2028. VII.C. 2700P2 Alternative-Specialty High School Graduation Requirements Procedure for Initial Consideration. Mr. Lords also reviewed updates to Policy Procedure 2700P2: Alternative and Specialty School Graduation Requirements. The revision separates the previously combined Digital Literacy and Technology and Engineering requirement into two distinct one-credit courses. This adjustment was made in response to feedback from secondary principals to ensure students receive instruction in both areas. The total number of required credits remains the same, with one elective credit reduced to accommodate the change. Mr. Lords noted that District 93 continues to exceed the state’s minimum credit requirement, reflecting the district’s commitment to maintaining high academic standards and ensuring students are well prepared for future opportunities. VIII. Board Closing Business VIII.A. Request for Agenda Items for Upcoming Meetings Regular Board Meeting — November 5, 2025 - 6:00 p.m. - District Office - 3497 N Ammon Rd, Idaho Falls, Idaho 83401 Board Work Meeting — November 11, 2025 - 2:00 p.m. - Coeur d'Alene, Idaho 83814 The Board requested the following agenda items for future board meetings: • Secondary schools Monday schedule • 2026 Board Meeting Calendar VIII.B. Adjournment (Action Item) Motion: To adjourn the meeting. This motion, made by Carissa Coats and seconded by Randy Smith, Passed. The meeting adjourned at 12:35 p.m.