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HomeMy WebLinkAbout12-10-2025 Minutes Amended Regular Meeting Executive SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton  Richard Hess Bonneville Joint School District No. 93 is an Equal Opportunity Employer Amended Regular Meeting/Executive Session Wednesday, December 10, 2025, An Executive Session will begin at 6:00 p.m. Public portion of meeting will begin at 7:00 p.m. District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. Welcome Chairman Jenkins welcomed everyone to the meeting. II. Call to Order Chairman Jenkins called the meeting to order at 6:01 p.m. III. Roll Call Carissa Coats: Present Randy Smith: Present Mindy Clayton: Present Richard Hess: Present Paul Jenkins: Present IV. Items moved from the Consent Agenda to discuss in Executive Session (Action Item) There were no requests to move consent agenda items to the Executive Session. V. Amend the Executive Session Agenda (Action Item) A Board Member moves that the Board amends the agenda for this meeting pursuant to Idaho Code § 74-204(4), To add: Background checks under Personnel Recommendations as a discussion item in Executive Session. This information was received today as is time sensitive. Motion: To amend the agenda. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. VI. Approve the Executive Session Agenda (Action Item) Motion: To approve the Executive Session agenda. This motion, made by Randy Smith and seconded by Mindy Clayton, Passed. VII. Executive Session (Action Item) The Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student and (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement. The Executive Session will be closed to the public as permitted by law. Motion: To enter Executive Session. This motion, made by Randy Smith and seconded by Richard Hess, Passed. Roll Call Vote: Carissa Coats: Yes Randy Smith: Yes Mindy Clayton: Yes Richard Hess: Yes Paul Jenkins: Yes The Board entered Executive Session at 6:03 p.m. VII.A. Student Recommendations VII.A.1. Student G-2026 (Action Item) Motion: To approve suspension only for Student G-2026. This motion, made by Randy Smith and seconded by Mindy Clayton, Passed. VII.A.2. Student H-2026 (Action Item) Motion: To approve suspension only for H-2026. This motion, made by Richard Hess and seconded by Carissa Coats, Passed. VII.A.3. Student I-2026 (Action Item) Motion: To approve suspension only for Student I-2026. This motion, made by Mindy Clayton and seconded by Carissa Coats, Passed. VII.A.4. Suspension Report Superintendent Woolstenhulme presented the Board with the monthly Suspension Report. VII.B. Employee Recommendations VII.B.1. Leave Without Pay Employee U-2026 Employee V-2026 Executive Director Heath Jackson reviewed the Leave Without Pay requests with the Board. VII.B.2. Background Checks Executive Director Heath Jackson presented the Board with background checks. VII.C. Cases and Litigations VII.C.1. Wireless Frequency Lease Agreement Superintendent Woolstenhulme discussed the wireless frequency lease agreement with the Board and legal counsel. VII.C.2. PowerSchool Litigation for Data Breach Superintendent Woolstenhulme discussed the recent PowerSchool litigation for the data breach the district experienced. VII.C.3. Case #26-02 Update Superintendent Woolstenhulme updated the Board on Case #26-02 VIII. Superintendent Evaluation The Board discussed the timeline for completing Superintendent Woolstenhulme's evaluation. IX. Close Executive Session (Action Item) Motion: To close Executive Session. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. The Board closed Executive Session at 6:53 p.m. X. Pledge of Allegiance Chairman Jenkins led the Pledge of Allegiance. XI. The invocation was offered by Heath Jackson. XII. Call to Order The meeting was called to order at 7:02 p.m. XIII. Roll Call Carissa Coats: Present Randy Smith: Present Mindy Clayton: Present Richard Hess: Present Paul Jenkins: Present XIV. Board Opening Business XIV.A. Welcoming of Delegates and Visitors Chairman Jenkins welcomed those in attendance to the meeting and reminded those who would like to participate in public input to sign the sheet. XIV.B. Amend the Agenda (Action Item) A Board Member moves that the Board amend the agenda for this meeting pursuant to Idaho Code § 74-204(4), To add: A travel request from HHS Knightline to attend a competition at Mountain View HS in Boise under the item Learning and Instruction as an action item. This information was received today as is time sensitive. Motion: To amend the regular agenda. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. XIV.C. Amend/Approve the Regular Agenda (Action Item) Motion: To approve the amended regular agenda. This motion, made by Mindy Clayton and seconded by Carissa Coats, Passed. XIV.D. Staff/Student Recognition HHS - 5A IHSAA Volleyball State Champions Hillcrest High School Principal Tyler Mills reported on a highly successful fall season, highlighting broad achievements across athletics and activities. Special recognition was given to the Hillcrest volleyball team for earning the first state championship in program history, along with a 29-6 record, district championship, sportsmanship award, and team of the month honors. Coach Dallas Gines credited the team’s success to strong leadership, commitment to character, and an emphasis on being student-athletes, noting exceptional academic performance throughout the season. Appreciation was expressed for the support of school administration, staff, and the Hillcrest community, and the Board congratulated the students, coaches, and program on their accomplishments. XIV.E. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action related to any items during the meeting unless on the agenda but may direct the Superintendent to report such items at a subsequent meeting. Bonneville Education Association: Association representatives shared that the idea for the presentation originated with Brittany Horrell, President of the Bonneville Education Association, and was intended as a thank-you to the Board for its support of teachers, students, and district leadership. The representatives expressed appreciation for the Board’s collaborative, student-focused approach and willingness to make difficult decisions in the best interest of the district. Gifts were presented to the Board and district leadership in recognition of the positive working relationship and ongoing partnership. XIV.F. Approve Consent Agenda (Action Item) Motion: To approve the Consent Agenda. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. XIV.F.1. Minutes of Previous Meetings Regular Board Meeting - 11-05-2025 Board Work Meeting - 11-12-2025 XIV.F.2. Financial XIV.F.2.a. Accounts Payable $14,542,627.67 XIV.F.2.b. Contracts Teton Toyota Raffle Agreement XIV.F.2.c. Surplus Items XIV.F.3. Employees XIV.F.3.a. Conditional Employment XIV.F.3.b. Leave Requests Employee U-2026 Employee V-2026 XIV.F.3.c. Resignations and Terminations XIV.F.3.d. Retirements XIV.F.3.e. Stipends XIV.F.3.f. Transfers XIV.F.4. Students XIV.F.4.a. Early Graduation Requests XIV.F.4.b. Club Requests HHS Guitar Ensemble TRHS Business Professionals of America TRHS Dungeons and Dragons TRHS Health Occupation Students of America TRHS Magic the Gathering TRHS National Honors Society TRHS Pep Band TRHS Scholastic Team TRHS Winter Guard XIV.F.4.c. Trip Requests BHS Bonneville Debate to Twin Falls, Idaho - 12-12-2025 to 12-13-2025 BHS Girls Wrestling to Tournament, Malad, Idaho - 12-19-2025 to 12-20-2025 TCHS Future Farmers of America to FFA State Convention and Competition - Twin Falls, Idaho - 03-31-2 TCHS Future Farmers of America to CDE Event Competitions - Moscow, ID - 06-01- 2026 to 06-05-2026 TRHS Student Council to Nationals - Washington D.C. - 02-25-2026 to 3-2-2026 XIV.F.5. School Support Organizations Bonneville Dance Booster Club Bonneville Bees Girls' Basketball Booster Club Inc. XV. Items Moved From the Consent Agenda (Action Item) There were no items moved from the Consent Agenda, no action took place. XVI. Superintendent Reports and Recommendations XVI.A. Bond Refinancing Report Superintendent Woolstenhulme provided an update on the recent bond refinancing, reporting that the bond sale was successfully completed despite variations in market demand across maturities. With the assistance of the district’s financial advisor and underwriter, all bonds were sold, including those initially undersubscribed, through negotiated adjustments. The refinancing converted the 2016 bonds to 2025 bonds, reduced the principal from approximately $47 million to $44 million, lowered interest costs by about $1 million, and resulted in total net debt service savings of approximately $3.5 million for taxpayers over the life of the bonds, inclusive of all issuance and underwriting costs. XVI.B. Wireless Frequency Lease Agreement (Action Item) The Board received information on a request from T-Mobile regarding the potential purchase of a wireless frequency held by the district, which originated from a long-standing lease agreement that began with Teton Wireless. Superintendent Woolstenhulme explained that recent FCC rule changes now allow school districts to sell such frequencies, making the request legally permissible but complex. A resolution was presented to authorize the administration to engage legal counsel to evaluate the feasibility of ending the current lease and proceeding with a potential sale, and the Board approved the resolution. Motion: To approve the resolution to authorize the engagement of legal counsel to evaluate the potential sale of FCC Licenses. This motion, made by Richard Hess and seconded by Randy Smith, Passed. XVI.C. PowerSchool Litigation for Data Breach (Action Item) Superintendent Woolstenhulme recommended that the Board authorize the district to engage legal counsel in response to the PowerSchool data breach that occurred last spring as a result of compromised vendor credentials affecting districts nationwide. He outlined the significant impact on district operations, staff workload, family communications, and newly identified legal requirements to place breach notifications in student cumulative files. To address potential damages and obligations resulting from the breach, the Superintendent requested authorization to participate in potential litigation against PowerSchool. Motion: To authorize the Superintendent to engage in legal counsel in litigation related to damages resulting from the PowerSchool data breach. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. XVII. Planning and Personnel Reports and Recommendations XVII.A. Bonneville HS Thunder Stadium Parking Lot Recommendation (Action Item) Director of Facilities and Maintenance Cody Jackson requested Board approval to move forward with construction of the east parking lot at Thunder Stadium near Bonneville High School. He explained that the project had been previously discussed and deferred, but was recently rebid, resulting in Suncore Construction and Materials being identified as the lowest bidder. The proposed work includes site preparation, paving, lighting, and drainage improvements, with construction scheduled to begin after spring sports conclude and be completed before mid-August. Motion: To approve the recommendation of Suncore Construction and Materials for the Bonneville High School Thunder Stadium east parking lot improvements as presented. This motion, made by Randy Smith and seconded by Richard Hess, Passed. XVII.B. Proposed Policy 5400P2 Sick Leave Procedures for Final Adoption (Action Item) Heath Jackson, Executive Director of Planning and Personnel, recommended approval of a policy procedure update to align sick leave provisions with the current Master Agreement. The proposed change allows certified staff to use sick or personal leave in two-hour increments, in addition to half-day or full-day increments, reflecting negotiated updates, while classified staff leave practices remain unchanged. Motion: To approve the corrections to proposed policy 5400P2 Sick Leave Procedures for final adoption. This motion, made by Mindy Clayton and seconded by Carissa Coats, Passed. XVII.C. Proposed Policy 5140 Evaluation of Certified Staff Members for Final Adoption (Action Item) Heath Jackson, Executive Director of Planning and Personnel, recommended revisions to Policy 5140 regarding the evaluation of certified employees to ensure alignment with state requirements. The proposed changes remove language allowing certain veteran teachers to complete portfolio evaluations less frequently and restore the requirement for annual evaluations for all certified staff, including two classroom observations and a portfolio of evidence each year. Additional clarification was recommended to define parameters for the evaluation appeal and monitoring process, providing structured support for teachers who are close to meeting career ladder advancement criteria. The Board was asked to approve the policy revisions to maintain compliance and consistency across the district. Motion: To approve Policy 5140 Evaluation of Certified Staff Members for final adoption. This motion, made by Mindy Clayton and seconded by Carissa Coats, Passed. XVIII. Learning and Instruction Reports and Recommendations XVIII.A. Federal Programs Audit Report Rex Miller, Director of Federal Programs, reported that the district received an exceptional outcome on its recent federal programs audit, with no findings or corrective actions identified. He shared that auditors described the review as one of the best they had conducted and commended the district for its strong systems, documentation, and compliance. Mr. Miller likened the district’s success to the story of a community that consistently "shows up," explaining that the audit reflected the collective commitment, care, and dedication of district staff, school leaders, and the Board to serving students and maintaining a strong culture of accountability. XVIII.B. Special Education XVIII.B.1. Proposed Policy 2400 Provision of Special Education for Final Adoption (Action Item) Motion: To approve Proposed Policy 2400 Provision of Special Education for final adoption. This motion, made by Richard Hess and seconded by Carissa Coats, Passed. XVIII.B.2. Explanation of Adult Student Revocation of Consent for Final Adoption (Action Item) Motion: To approve the Explanation of Adult Student Revocation of Consent for final adoption. This motion, made by Randy Smith and seconded by Mindy Clayton, Passed. XVIII.C. Travel Request for HHS Knightline to Mountain View HS School for a Competition in Boise, Idaho (Action Item) Motion: To approve the submitted travel request for Hillcrest Knightline to attend Mountain View High School for a competition. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. XVIII.D. Proposed Policy 2700P1 Comprehensive High School Graduation Requirements for Final Adoption (Action Item) Motion: Proposed Policy 2700P1 Comprehensive High School Graduation Requirements for final adoption. This motion, made by Richard Hess and seconded by Carissa Coats, Passed. XVIII.E. Proposed Policy 2700P2 Alternative-Specialty High School Graduation Requirements for Final Adoption (Action Item) Motion: To approve Proposed Policy 2700P Alternative-Specialty High School Graduation Requirements for final adoption. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. XVIII.F. Proposed Policy 3281 Gender Identity and Sexual Orientation for Public Review (Action Item) The Board did not take action on this policy. It was just presented as initial consideration. XVIII.G. Curriculum Committee Recommendations (Action Item) The Hollow Podcast - 5th Grade English Gregor the Overlander - 5th Grade English Who Moved My Cheese for Teens - Middle School Social Studies/Health/Advisory Jason Lords, Executive Director of Learning and Instruction, requested Board approval for several curriculum recommendations. He presented an elementary classroom podcast resource intended for short listening segments, noting that it was reviewed using district evaluation tools and Common Sense Media, found to be age-appropriate, and recommended for approval with parent opt-out options available. He also recommended approval of the novel Gregor the Overlander for elementary use, citing its educational value, age-appropriate content, and positive themes. Additionally, he requested approval of a leadership-focused book for middle school use in advisory or student leadership settings, emphasizing its relevance to personal growth and change. Motion: To approve The Hollow Podcast and Gregor the Overlander for 5th grade English and Who Moved My Cheese for Teens for middle school Social Studies, Health, and Advisory. This motion, made by Randy Smith and seconded by Mindy Clayton, Passed XIX. Board Closing Business XIX.A. Request for Agenda Items for Upcoming Meetings (Action Item) The Board requested the following items for future board meetings: • Follow up with boundary changes - January Work Meeting • Purposity overview • Exchange students programs • Bonneville Education Foundation Report • School security measures and procedures • Bonneville Online High School's Future XIX.B. Adjournment (Action Item) Motion: To adjourn the meeting. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. The meeting adjourned at 8:32 p.m.