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HomeMy WebLinkAbout04-08-2026 Minutes Regular Board Meeting Executive SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Carissa Coats  Richard Hess  Paul Jenkins  Randy Smith  Mindy Clayton Bonneville Joint School District No. 93 is an Equal Opportunity Employer Amended Regular Meeting/Executive Session Wednesday, April 8, 2026, An Executive Session will begin at 6:00 p.m. Public portion of meeting will begin at 7:00 p.m. District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. Welcome Board Chair Coats welcomed everyone in attendance at the meeting. II. Call to Order Board Chair Coats called the meeting to order at 6:02 p.m. III. Roll Call Paul Jenkins: Present Randy Smith: Present Mindy Clayton: Present Richard Hess: Present Carissa Coats: Present IV. Items moved from the Consent Agenda to discuss in Executive Session (Action Item) There were no items from the consent agenda moved to the Executive Session. V. Approve Executive Session Agenda (Action Item) Motion: To approve the Executive Session agenda. This motion, made by Randy Smith and seconded by Richard Hess, Passed. VI. Executive Session (Action Item) The Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. Motion: To enter Executive Session. This motion, made by Mindy Clayton and seconded by Randy Smith, Passed. Roll Call Vote Paul Jenkins: Yes Randy Smith: Yes Mindy Clayton: Yes Richard Hess: Yes Carissa Coats: Yes The Board entered Executive Session at 6:04 p.m. VI.A. Student Recommendations VI.A.1. Student Suspension Report Superintendent Woolstenhulme and the Board reviewed the student suspension report. VI.B. Employee Recommendations VI.B.1. Employee AP-2026 The Executive Team and the Board discussed Employee AP-2026. VI.B.2. Employee AQ-2026 The Executive Team and the Board discussed Employee AQ-2026. VI.B.3. Administrative Assignments The Executive Team and the Board evaluated and discussed administrative assignments. VII. Close Executive Session (Action Item) Motion: To close Executive Session. This motion, made by Mindy Clayton and seconded by Randy Smith, Passed. The Board closed Executive Session at 6:37 p.m. VIII. The Pledge of Allegiance was led by Board Chair Coats. IX. The invocation was given by Paul Jenkins. X. The meeting was called to order at 7:01 p.m. XI. Roll Call Paul Jenkins: Present Randy Smith: Present Mindy Clayton: Present Richard Hess: Present Carissa Coats: Present XII. Board Opening Business XII.A. Welcoming of Delegates and Visitors Board Chair Coats welcomed everyone to the meeting and invited those who would like to participate in public input to sign up XII.B. Amend the Agenda (Action Item) A Board Member MOVES THAT THE BOARD PURSUANT TO IDAHO CODE §74-204(4)(a) AMEND THE AGENDA FOR THIS MEETING AS FOLLOWS: To add: Ammon Honors Academy Graduation Plan as an action item under Learning and Instruction Reports and Recommendations. To add: Employee AP-2026 as an action item under Planning and Personnel Reports and Recommendations To add: Terminate Offer of Conditional Employment for Employee AQ-2026 as an action item under Planning and Personnel Reports and Recommendations. These items were received today and are time-sensitive. Motion: To amend the agenda. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. XII.C. Approve the Agenda (Action Item) Motion: To approve the amended agenda. This motion, made by Paul Jenkins and seconded by Mindy Clayton, Passed. XII.D. Staff/Student Recognition Shauna Anderson - Thunder Ridge High School senior Shauna Anderson continues to make history in girls wrestling. This year, Shauna earned her third state championship title, placing her among an elite group of athletes in Idaho—fewer than ten wrestlers have reached this milestone. Even more impressive, Shauna didn’t begin wrestling until her freshman year, making her accomplishments a testament to her dedication, resilience, and relentless work ethic. Surrounded by a strong and supportive family—who have quite literally been her training partners—Shauna has developed both the mental and physical strength that defines a champion. With several colleges already showing interest, Shauna plans to continue wrestling at the next level, with dreams that reach all the way to the Olympics. Gracie Price - Gracie Price, a junior at Thunder Ridge High School, achieved a long-awaited goal this year by becoming a state wrestling champion. After finishing as a runner-up her freshman year and placing again last season, Gracie’s persistence and determination paid off as she reached the top of the podium. Gracie’s journey reflects years of dedication, beginning in youth wrestling and continuing through countless hours of training both in and out of season. Her success is also a reflection of the strong support system behind her, including her family and teammates. Known for her focus and drive during competition, Gracie embodies what it means to stay committed to a goal. Scout Scott - Tabled to May Amalia Spencer - Thunder Ridge High School senior Amalia "Molly" Spencer has been named a National Merit Scholar Finalist, one of the most prestigious academic honors a high school student can achieve. Maintaining an impressive 4.6 GPA, Molly’s achievement reflects years of hard work, dedication, and academic excellence. The National Merit process is highly competitive, requiring students to advance through multiple levels, including qualifying, semifinalist, and finalist stages. Molly’s success highlights not only her academic ability but also her commitment to learning and strong support system at home and school. She plans to attend BYU this fall to study biology, with aspirations toward a future in the medical field. Molly represents Thunder Ridge and D93 with excellence. XII.E. Student Council Reports Hillcrest High School Student Council recently presented to the Board, highlighting a year full of impact, innovation, and community connection. Representing both current and incoming student leaders, the group shared several of their most successful initiatives—each centered on building school spirit while making a meaningful difference in the community. One of their most impactful efforts was Boom Memorial Week, where students came together to support families facing medical challenges. Through events like spirit week, powder puff games, and raffles, Student Council helped raise significant funds—over $12,000 last year alone—demonstrating the power of students rallying around a cause. The group also introduced new and engaging events, including a post-game "Victory Dance" that brought students together in a safe, fun environment while raising funds for future activities like homecoming. Another highlight was the creative and entertaining Mr. Hillcrest pageant, which not only boosted school spirit but also raised over $1,000 to support families during the holiday season. Perhaps most impressive was their Adopt-A-Family initiative, where Student Council members personally took on the responsibility of supporting families in need during the holidays. This year, Hillcrest students helped over 50 families, raising approximately $55,000 through donations, partnerships, and community support—an extraordinary example of student-led service. In addition, the council launched a new Hillcrest Thrift Store, providing affordable school spirit wear while encouraging student involvement and pride. Beyond the events and fundraising, students emphasized the personal growth that comes from being involved—building confidence, leadership skills, and a deep sense of community. Their presentation was a powerful reminder that Hillcrest students are not only creating memorable experiences but also making a lasting impact on those around them. Bonneville Online High School Student Council recently shared how they are redefining student engagement in a virtual setting, creating meaningful opportunities for connection, service, and school spirit. Led by their student leadership team, the council has organized a variety of creative events throughout the year—starting with a Senior Sunrise to bring students together in person and build community from the very beginning. From there, they hosted multiple spirit weeks, including Halloween and holiday- themed celebrations, complete with activities like cookie decorating and dress-up days to keep students connected and engaged. Their efforts extend beyond school spirit and into service. Students assembled turkey baskets for families in need, organized a canned food drive, and created handwritten Valentine’s notes for senior citizens in the community—demonstrating a strong commitment to giving back. Understanding the unique challenges of an online school, the council thoughtfully plans events to ensure all students have opportunities to participate, spreading activities across multiple days and offering flexible ways to engage. Recent activities like a schoolwide Easter egg hunt and upcoming events— including Teacher Appreciation Week, a Senior Sunset, and an end-of-year barbecue—continue to build a sense of belonging for all students. Their presentation highlighted not only creativity and leadership, but also a powerful reminder: even in an online environment, students can build strong connections, serve others, and create a vibrant school community. XII.F. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting unless on the agenda but may direct the Superintendent to report such items at a subsequent meeting. There was no one who signed up for public input. XII.G. Approve Consent Agenda (Action Item) Motion: To approve the Consent Agenda with the exception of the Bobcat Excavator lease agreement. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. A board member asked for the Bobcat Excavator Lease agreement to be moved from the Consent Agenda and tabled for the April work meeting. XII.G.1. Minutes of Previous Meetings Board Work Meeting - 03-11-2026 - Board Regular Meeting - 03-11-2026 - Minutes Board Work Meeting - 03-18-2026 - Minutes Motion: To approve the consent agenda with the exception of the Bobcat Excavator Lease. This motion, made by Richard Hess and seconded by Randy Smith, Passed. XII.G.2. Financial XII.G.2.a. Accounts Payable $22,513,816.88 XII.G.2.b. Contracts Peaks to Plains Contract Bobcat Compact Excavator Lease Magic School Contract XII.G.2.c. Surplus Items Iona Elementary - Books - Surplus XII.G.3. Employees XII.G.3.a. Category 1 Rehires XII.G.3.b. Conditional Employment XII.G.3.c. Leave Requests Employee Z-2026 (2) Employee AM-2026 Employee AN-2026 Employee AO-2026 Employee AF-2026 (2) XII.G.3.d. Resignations and Terminations XII.G.3.e. Retirements XII.G.3.f. Stipends XII.G.3.g. Transfers XII.G.4. Internships/Student Teachers XII.G.5. Students XII.G.5.a. Early Graduation Requests XII.G.5.b. Trip Requests HHS Choir Lagoon Trip - Farmington, UT - 05-02-2026 to 05-02-2026 HHS Combined Orchestra to Music in the Park Festival - Farmington, Utah - 05-02-2026 to 05- 02-2026 TRHS BPA to National Student Leadership Conference - Nashville, Tennessee - 05-05-2026 to 05-10-2026 TRHS FCCLA to National Competition - Washington D.C. - 07-06-2026 to 07-10-2026 TRHS SLICE Mexico Trip - Merida and Playa de Carmen, Mexico - 03-06-2027 to 03-16-2026 TRHS Speech and Debate to NSDA tournament - Richmond, VA - 06-13-2026 to 06-20-2026 XII.G.6. Football Equipment Permission XII.G.6.a. Bonneville High School XII.G.7. School Support Organizations HHS Track and Field Booster Club XIII. Items Moved From the Consent Agenda (Action Item) – no action needed XIV. Superintendent Reports and Recommendations XIV.A. BEA Request to Enter Negotiations with Bonneville Joint School District 93 The Board received a formal letter from the Bonneville Education Association requesting the initiation of negotiations with the district for the 2025-2026 school year. Superintendent Woolstenhulme recommended that the Board designate him and the executive team to represent the district in the negotiation process. The Board was informed they could choose to participate directly but typically delegate this responsibility to the superintendent and his team. XIV.B. Appoint Superintendent Woolstenhulme to Negotiate with the Bonneville Education Association (Action Item) Motion: To appoint Superintendent Woolstenhulme to negotiate with the Bonneville Education Association as requested. This motion, made by Richard Hess and seconded by Paul Jenkins, Passed. XIV.C. FY27 Administrator Salary Schedule (Action Item) Superintendent Woolstenhulme presented the FY27 administrative salary schedule for Board approval, recommending no changes from the prior year due to a 0% increase in state funding for salaries and ongoing budget reductions. He noted that administrators have voluntarily agreed to eliminate the $100 monthly mileage stipend, resulting in an approximate $1,000 annual pay reduction per administrator. Additionally, some administrators may see further decreases due to changes in school sizes and boundary adjustments that impact eligibility for extra compensation tied to larger school assignments. Motion: To approve the FY2027 Administrator Salary as presented. This motion, made by Paul Jenkins and seconded by Mindy Clayton, Passed. XIV.D. Proposed Policy 1260 Authorization Signatures for Public Review (Action Item) Superintendent Scott Woolstenhulme requested to move proposed Policy 1260, Authorization of Signatures and Purchasing Authority, to public review. He explained the policy updates align with current state law regarding the superintendent’s authority to sign on behalf of the Board and, for the first time, provide schools with limited signature authority for purchases up to $2,000, which still require district purchase order approval. Motion: To approve Proposed Policy 1260 Authorization Signatures for public review. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. XIV.E. Proposed Policy 4297 Public Access to District Records for Final Adoption (Action Item) Superintendent Woolstenhulme requested approval of proposed Policy 4297, Public Access to District Records, for final adoption. He explained the policy incorporates recent state law changes, allowing the district greater flexibility in handling out-of-state public records requests, including adjusted response timelines and the ability to charge applicable fees for associated work. Motion: To approve Policy 4297 Public Access to District Records for final adoption. This motion, made by Mindy Clayton and seconded by Randy Smith, Passed. XIV.F. Proposed Policy 9610 District Facility Rental and Policy 9610P District Facility Rental for Public Review (Action Item) Superintendent Scott Woolstenhulme requested to move proposed Policy 9610 and Procedure 9610P, District Facility Rental, to public review. He explained the updates clarify that district facilities may be used for commercial activities and noted future discussions may be needed to refine the fee structure based on the type of use, including for-profit, exhibit-based, and non-profit activities. Motion: To approve Proposed Policy 9610 and Proposed Policy 9610P District Facility Rental for public review. This motion, made by Randy Smith and seconded by Paul Jenkins, Passed. XV. Planning and Personnel Reports and Recommendations XV.A. Rocky Mountain Middle School Project GMP Report Cody Jackson reported on the Guaranteed Maximum Price (GMP) for the Rocky Mountain Middle School remodel, noting bids came in approximately $600,000 below initial estimates and nearly $1 million under the overall projected project cost when including fees. The project, totaling about $6.6 million, will include major upgrades such as new ceilings, flooring, roofing, insulation, remodeled bathrooms, and HVAC systems in every classroom. Work will occur in phases beginning May 1, starting with the gym, and represents significant progress within the district’s broader facilities plan. XV.B. Seal and Chip Recommendation (Action Item) Cody Jackson, Director of Facilities and Maintenance, requested approval to award the asphalt seal coat and chip seal projects to Klingler Asphalt, noting the company was the lowest responsible bidder. The work will include multiple district sites—such as elementary schools, online programs, support services, and the Honeybee Lane area—and all bids were based on consistent materials and specifications. Motion: To award Klingler Asphalt for the asphalt seal coat and chip seal 2026 projects as recommended. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. XV.C. Employee AP-2026 (Action Item) Motion: To accept the recommendation to terminate the employment for Employee AP-2026. This motion, made by Paul Jenkins and seconded by Mindy Clayton, Passed. XV.D. Terminate Offer of Conditional Employment for Employee AQ-2026 (Action Item) Motion: To accept the recommendation to terminate the conditional employment for Employee AQ- 2026, based on the Board's review of prior employment records. This action is taken under the Board's authority to employ personnel pursuant to Idaho Code §33-513. This motion, made by Randy Smith and seconded by Richard Hess, Passed. XVI. Finance and Operations Reports and Recommendations XVI.A. Transportation Spot Inspection Report Pam Cripps, Transportation Manager, reported on the district’s recent state transportation spot inspection, during which inspectors reviewed routes, vehicles, records, and personnel over two days. The district was found to be in overall compliance with Idaho transportation and safety requirements, with strong marks in maintenance (100%) and driver training (95%). Inspectors noted the buses were clean and well maintained, and staff were professional and courteous. Some areas for improvement were identified, including minor missing documentation in personnel files, two buses flagged for safety issues that were corrected, and a 70% rating for school supervision during loading and unloading times. Overall, the report highlighted the district’s strong transportation program while identifying opportunities for continued improvement. XVI.B. FY27 Bus and School Schedule (Action Item) Superintendent Woolstenhulme presented the proposed 2026–2027 school schedule to the Board, explaining it was developed in coordination with transportation staff and principals to improve efficiency and safety. The proposal consolidates elementary start times into three groups, increases time between bus routes, and adjusts secondary schedules slightly later to better accommodate transportation demands and traffic challenges. The changes aim to provide drivers with more time between routes, improve on-time arrivals, and enhance overall student safety, while acknowledging potential impacts on family schedules. Motion: To approve the FY2027 Bus and School Schedule as presented. This motion, made by Mindy Clayton and seconded by Paul Jenkins, Passed. XVI.C. Budget Planning (Action Item) Superintendent Scott Woolstenhulme presented a contingency plan outlining phased budget reductions if the supplemental levy does not pass. The plan includes decision thresholds for potentially rerunning the levy and identifies a multi-year approach to reducing or eliminating programs not supported by state funding, such as elementary PE and music, the GATE program, student well-being supports, grounds maintenance enhancements, and eventually full-day kindergarten. He emphasized the plan is intended to provide clarity and transparency, while acknowledging the goal is to avoid implementing these reductions if the levy is approved. Motion: To approve the Supplemental Levy Contingency plan as presented. This motion, made by Paul Jenkins and seconded by Richard Hess, Passed. XVII. Learning and Instruction Reports and Recommendations XVII.A. Purposity Report Jenny Fazzio, along with Rex Miller, reported on the district’s use of Purposity to support students and families by connecting specific, immediate needs—such as clothing and essential household items— with community members willing to assist. They explained that the program allows needs to be shared and quickly fulfilled, helping remove barriers for students and ensuring they have the resources necessary to fully participate in school. XVII.B. Proposed Policy 3030 Dual Enrollment for Public Review (Action Item) Jason Lords, Executive Director of Learning and Instruction, requested to move proposed Policy 3030, Dual Enrollment, to public review. He explained the policy includes significant updates to clarify graduation eligibility for dual-enrolled students, expectations for special education services, and participation in academic and extracurricular activities. Additional revisions address enrollment priorities, ensuring district students are served first based on available space, as well as transportation and supervision considerations, while aligning the policy with current state law. Motion: To approve Proposed Policy 3030 Dual Enrollment for public review. This motion, made by Randy Smith and seconded by Richard Hess, Passed. XVII.C. Ammon Honors Academy Grad Plan for Final Adoption (Action Item) Jason Lords, Executive Director of Learning and Instruction, presented the proposed graduation requirements for Ammon Honors Academy for final adoption. He explained that the requirements reflect the model previously shared and presented, with no substantive changes, and have been incorporated into the district’s alternative specialty high school graduation requirement procedures to align with existing policy format. No additional questions were raised prior to moving forward for final adoption. Motion: To approve Ammon Honors Grad Plan and Policy 2700P2 Alternative-Specialty High School Graduation Requirements Procedure for final adoption. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed XVIII. Student Recognitions The Board recognized Rebekah Hill, a student at Thunder Ridge High School, for her outstanding academic and extracurricular achievements. She was honored as a National Merit Scholarship Finalist and maintains a 4.4 GPA. Rebekah is actively involved in band and other school activities and has demonstrated strong academic dedication. During the recognition, she shared her future plans, including serving a mission, attending BYU-Idaho, and pursuing a degree in piano performance with the goal of becoming a music educator. XIX. Board Closing Business XIX.A. Request for Agenda Items for Upcoming Meetings (Action Item) Superintendent Woolstenhulme and the Board requested the following agenda items for future Board meetings: • Long term budget planning • Supplemental Levy talking points • Cell phone policy feedback • 2026-2027 Calendar • Legislative Session debriefs • Bobcat Excavator lease agreement • XIX.B. Staff Budget Planning Meeting - 04-13-2026 at 3:00 pm. - TRHS PAC XIX.C. Graduation Speaking Assignments The graduation assignments for the Board: BHS - Paul Jenkins HHS - Mindy Clayton TRHS - Carissa BOHS - Randy Smith LHS - Randy Smith TCHS - Richard XIX.D. Adjournment (Action Item) Motion: To adjourn the meeting. This motion, made by Mindy Clayton and seconded by Richard Hess, Passed. The meeting adjourned at 9:17 p.m.