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HomeMy WebLinkAbout08-12-2026 Minutes Board Regular MeetingDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Carissa Coats  Richard Hess  Paul Jenkins  Randy Smith  Mindy Clayton Bonneville Joint School District No. 93 is an Equal Opportunity Employer Regular Meeting Wednesday, August 12, 2026, 7:00 PM District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. Board Chair Coats welcomed everyone in attendance at the meeting. II. The Pledge of Allegiance was led by Board Chair Coats III. The invocation was offered by Paul Jenkins. IV. The meeting was called to order at 7:06 p.m. V. Roll Call Paul Jenkins: Present Randy Smith: Excused Mindy Clayton: Present Richard Hess: Present Carissa Coats: Present VI. Board Opening Business VI.A. Welcoming of Delegates and Visitors Board Chair Coats welcomed any delegates and visitors to the meeting. VI.B. Amend/Approve the Agenda (Action Item) Motion: To approve the agenda. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. VI.C. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action related to any items during the meeting unless on the agenda but may direct the Superintendent to report such items at a subsequent meeting. No individuals signed up to provide public comment. VI.D. Approve Consent Agenda (Action Item) Motion: To approve the Consent Agenda. This motion, made by Paul Jenkins and seconded by Richard Hess, Passed. VI.D.1. Minutes of Previous Meetings Amended Board Work Meeting/Executive Session - 07-08-2026 Amended Regular Board Meeting - 07-08-2026 VI.D.2. Financial VI.D.2.a. Accounts Payable $15,095,854.73 VI.D.2.b. Contracts VI.D.2.c. Surplus Items Maintenance - Air Conditioner Units - Surplus HHS - Theater Props - Surplus Transportation - Bus - Surplus VI.D.3. Employees VI.D.3.a. Alternative Authorizations VI.D.3.b. Conditional Employment VI.D.3.c. Fall 2026 Student Teachers VI.D.3.d. Leave Requests VI.D.3.e. Resignations and Terminations VI.D.3.f. Retirements VI.D.3.g. Stipends VI.D.3.h. Transfers VI.D.4. Students VI.D.4.a. Early Graduation Requests VI.D.4.b. Club Requests Scholastic Team VI.D.4.c. Trip Requests HHS - IHSAA Overnight Travel Requests VI.D.5. School Support Organizations Hillcrest Girls Soccer Boosters VI.D.6. 2026-2027 Transportation Routes VII. Items Moved From the Consent Agenda No items were removed from the consent agenda for further discussion. VIII. Planning and Personnel Reports and Recommendations VIII.A. Ammon GMP Approval and Contract (Action Item) Cody Jackson, Director of Facilities and Maintenance, presented an updated Guaranteed Maximum Price (GMP) of $4,755,275 for the Ammon Honors Academy remodel, an increase of $183,650 from the previously approved amount. The increase includes additional roofing costs, a higher contingency for unforeseen conditions, removal of the existing heating equipment, and installation of drop ceilings in the basement hallways. Construction is anticipated to begin in September and be completed by May 2027. Mr. Jackson requested Board approval of the updated GMP, pending legal review of the contract. Motion: Moved to approve the GMP from Headwaters Construction for the Ammon Elementary Remodel as presented and authorize Board Chair Carissa Coats to approve the contract once received pending legal counsel. This motion, made by Paul Jenkins and seconded by Richard Hess, Passed. VIII.B. Case #26-03 Executive Director Heath Jackson informed the Board that the investigation for case #26-03 is still ongoing and has not been completed. VIII.C. Employee Policies VIII.C.1. Change Policy 5210 Reporting Abuse, Abandonment or Neglect to Proposed Policy 5260 and Delete 5210P for Final Adoption (Action Item) Heath Jackson, Executive Director of Planning and Personnel, presented proposed Policy 5260, formerly Policy 5210, for final adoption and recommended deleting Policy 5210P. The updated policy aligns with Idaho law and reinforces employees’ duty to report suspected abuse, abandonment, or neglect to law enforcement or Child Welfare Services within 24 hours. Discussion emphasized that employees may seek support from administrators, counselors, case managers, or school resource officers, but internal consultation or investigation does not replace the legal duty to report. The District will also provide training and an updated form for employees to document reports. Motion: Moved to change Policy 5210 Reporting Abuse, Abandonment or Neglect to Proposed Policy 5260 and delete 5210P for final adoption. This motion, made by Mindy Clayton and seconded by Paul Jenkins, Passed. VIII.C.2. Proposed Policy 5335 Employee Use of Electronic Communication Devices for Public Review (Action Item) Heath Jackson, Executive Director of Planning and Personnel, presented the updated Employee Electronic Communication Devices policy, which aligns with recent changes to Idaho law and the Professional Code of Ethics for educators. The revisions require technology-based communication between educators and students to occur only through district devices or school-approved platforms and also address device management and cybersecurity. Mr. Jackson requested that the Board place the policy on public review to gather feedback. Motion: Moved to approve Proposed Policy 5335 Employee Use of Electronic Devices for public review. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. VIII.C.3. Proposed Policy 5900 Employee Response to Student Social Transition Requests for Public Review (Action Item) Heath Jackson, Executive Director of Planning and Personnel, presented updates to the Employee Response to Student Social Transition Requests policy to align with Idaho’s parental rights law and District Policy 3281. The policy requires parental notification when a student requests certain social-transition accommodations, such as using a different name or pronouns, participating on an athletic team designated for the opposite sex, or using facilities inconsistent with the student’s sex at birth. The Board also discussed how current IHSAA rules govern participation in boys’ and girls’ athletic programs. Approval of the proposed policy was requested. Motion: Moved to approve Proposed Policy 5900 Employee Response to Student Social Transition Requests for public review. This motion, made by Paul Jenkins and seconded by Mindy Clayton, Passed. VIII.D. School Facilities Policies VIII.D.1. Proposed Policy 9605 Facilities Separated by Sex for Public Review (Action Item) Heath Jackson, Executive Director of Planning and Personnel, presented proposed Policy 9605, Facilities Separated by Sex, for public review. The policy aligns with changes in Idaho law requiring restrooms, changing facilities, and overnight accommodations to be designated by sex, while allowing single-user facilities to be used by anyone. The Board discussed reasonable accommodations, including single-stall restrooms, private changing areas, or individual hotel rooms, as well as potential limitations in older buildings. The policy emphasizes working with students and families to develop reasonable accommodation plans. Motion: Moved to approve Proposed Policy 9605 Facilities Separated by Sex for public review. This motion, made by Richard Hess and seconded by Paul Jenkins, Passed. IX. Finance and Operations Reports and Recommendations IX.A. Proposed Policy 4240 School Support Organizations for Public Review (Action Item) Guy Wangsgard, Executive Director of Finance and Operations, presented proposed Policy 4240, School Support Organizations, for public review. The revisions are intended to strengthen relationships between the District and parent-teacher and booster organizations by establishing annual recognition and basic financial reporting requirements, addressing conflicts of interest, and clarifying that support organizations may not require students to pay fees or participate in fundraising. Any required student fees must be approved by the Board and collected through the school, and students may not face negative consequences for choosing not to participate in fundraising. Motion: Moved to approve Proposed Policy 4240 School Support Organizations for public review. This motion, made by Paul Jenkins and seconded by Richard Hess, Passed. X. Learning and Instruction Reports and Recommendations X.A. Student Policies X.A.1. Proposed Policy 3050 Attendance for Final Adoption (Action Item) Jason Lords, Executive Director of Learning and Instruction, presented Policy 3050 for final adoption. The primary revision removes the makeup-time provision that administrators determined was not working effectively. Motion: Moved to approve Proposed Policy 3050 Attendance for final adoption. This motion, made by Mindy Clayton and seconded by Richard Hess, Passed. X.A.2. Proposed Policy 3281 Gender Identity, Sex and Sexual Orientation for Public Review (Action Item) Mr. Lords presented updates to Policy 3281 to align with changes in Idaho law concerning nondiscrimination, parental rights, and student accommodation. Motion: Moved to approve Proposed Policy 3281 Gender Identity, Sex and Sexual Orientation for public review. This motion, made by Richard Hess and seconded by Paul Jenkins, Passed. X.A.3. Proposed Policy 3330 Student Discipline for Public Review (Action Item) Mr. Lords presented updates to Policy 3330 to clarify grounds for disciplinary action, including violations involving weapons, while ensuring appropriate protection for students with IEPs and Section 504 plans. The revisions are intended to promote consistent discipline while allowing consequences to reflect individual circumstances. Motion: Moved to approve Proposed Policy 3330 Student Discipline for public review. This motion, made by Paul Jenkins and seconded by Mindy Clayton, Passed. X.A.4. Proposed Policy 3500 Student Health Services and Physical Screenings and Examinations for Public Review (Action Item) Mr. Lords presented updates to Policy 3500 reflecting changes in Idaho law regarding parental notification and consent for student health services and physical screenings. The policy requires annual notice to parents and reinforces consent requirements for healthcare services. Motion: Move to approve Proposed Policy 3500 Student Health Services and Physical Screenings and Examinations for public review. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. X.A.5. Proposed Policy 3540 Emergency Treatment "Providing Health Care" for Public Review (Action Item) Mr. Lords presented proposed Policy 3540, which updates requirements for providing first aid and emergency care to students. He clarified that the revisions provide greater flexibility for routine care while maintaining the expectation that parents be notified when a student experiences an injury or other significant health concern. Motion: Moved to approve Proposed Policy 3540 Emergency Treatment for public review. This motion, made by Mindy Clayton and seconded by Richard Hess, Passed. X.A.6. Change Policy 3580 Dangerous and Adverse Weather Guidance for Elementary Schools to Proposed Policy 2211 for Public Review (Action Item) Mr. Lords presented revisions to the District’s weather guidance for elementary schools. The updates expand the policy to address unsafe conditions such as severe wind and poor air quality, with students generally remaining indoors when the air-quality index reaches 151 or higher. Motion: Moved to change Policy 3580 Dangerous and Adverse Weather Guidance for Elementary Schools to Proposed Policy 2211 for public review. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. X.A.7. Change Policy 3587 Relationship Abuse and Sexual Assault Prevention Response to Proposed Policy 3285 for Public Review (Action Item) Mr. Lords presented proposed Policy 3285, replacing Policy 3587, to align with updated Idaho law and current ISBA guidance. The revisions provide a clearer framework for prevention and response and include references to related District policies. Motion: Moved to change Policy 3587 Relationship Abuse and Sexual Assault Prevention to Proposed Policy 3285 for public review. This motion, made by Mindy Clayton and seconded by Paul Jenkins, Passed. X.B. Instruction Policies X.B.1. Proposed Policy 2353 Moment of Silence for Public Review (Action Item) Mr. Lords presented new Policy 2353 in response to recently enacted Idaho law requiring at least 60 seconds of silence each school day, ordinarily at the beginning of the day. The Board discussed implementation across grade levels and emphasized approaching the requirement positively and providing staff guidance during August training. Motion: Moved to approve Proposed Policy 2353 Moment of Silence for public review. This motion, made by Richard Hess and seconded by Paul Jenkins, Passed. X.B.2. Proposed Policy 2400 Provision of Special Education for Public Review (Action Item) Mr. Lords presented updates to Policy 2400 clarifying that the District will follow the current Idaho Special Education Manual adopted by the State Board of Education rather than maintaining a separate District handbook. This will allow the District to remain aligned with state requirements as the manual is updated. Motion: Moved to approve Proposed Policy 2400 Provision of Special Education for public review. This motion, made by Mindy Clayton and seconded by Richard Hess, Passed. X.B.3. Proposed Policy 2410 Special Education Handbook for Deletion for Public Review (Action Item) Mr. Lords recommended deleting Policy 2410 because the District will rely on the current Idaho Special Education Manual, as established in proposed Policy 2400, rather than maintaining a separate handbook. Motion: Moved to delete Proposed Policy 2410 Special Education Handbook for public review. This motion, made by Mindy Clayton and seconded by Paul Jenkins, Passed. X.C. Universal Policies X.C.1. Change Policy U-3570 Emergency School Closures to Proposed Policy 2210 for Public Review (Action Item) Mr. Lords presented proposed Policy 2210, replacing Policy U3570, to address school closures caused by severe weather, facility failures, or other emergencies. The policy authorizes the superintendent or designee to close schools when health or safety is threatened and recognizes parents’ discretion in determining whether travel conditions are safe for their children. Motion: To change Policy U-3570 Emergency School Closures to Proposed Policy 2210 for public review. This motion, made by Richard Hess and seconded by Paul Jenkins, Passed. X.C.2. Proposed Policy U-4301 Bullying, Harassment and Intimidation for Public Review (Action Item) Mr. Lords presented proposed Policy U4301, which strengthens provisions concerning prevention, reporting, investigation, and response. As a universal policy, it applies to students, employees, and third parties throughout the District. Motion: To approve Proposed Policy U-4301 Bullying, Harassment and Intimidation for public review. This motion, made by Mindy Clayton and seconded by Richard Hess, Passed. X.C.3. Proposed Policy U-4345 Weapons at School to Replace Policies 3325, 4345, and 5247 for Public Review (Action Item) Mr. Lords presented proposed Policy U4345, which consolidates existing weapons provisions for students, employees, transportation, visitors, and other individuals into one universal policy. It will replace Policies 3325, 4345, and 5247. Motion: To approve Proposed Policy U-4345 Weapons at School to replace policies 3325, 4345, and 5247 for public review. This motion, made by Mindy Clayton and seconded by Richard Hess, Passed. X.D. Community Relation Policies X.D.1. Policy 4400 Relations with the Law Enforcement and Child Protective Agencies for Deletion for Final Adoption (Action Item) Mr. Lords recommended deleting Policy 4400 because its provisions have been incorporated into other updated District policies. Motion: To delete Policy 4400 Relations with the Law Enforcement and Child Protective Agencies for final adoption. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. X.E. Ladderly Contract for RTI Support (Action Item) The contract was not received; the Board tabled this action for a later meeting. X.F. Overture Learning Education Service Provider Agreement (Action Item) Mr. Lords explained that changes in Idaho law now require the District to directly approve and purchase eligible curriculum and educational materials for Bonneville Online Elementary students rather than providing funds to Overture to manage those purchases. The District would use Overture’s platform to receive requests, monitor each student’s available funds, and track purchases. The Board discussed the additional administrative responsibilities, the purpose of the increased state oversight, and the need to implement the process promptly as the school year begins. Approval was requested pending legal counsel and superintendent review. Motion: To approve the Overture Learning Education Service Provider Agreement pending legal counsel and Superintendent review. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. X.G. Report on Elevate East Performance Certificate Review for Initial Consideration. Executive Director of Learning and Instruction presented the Board with the report on Elevate East performance review for initial consideration. X.H. Curriculum Committee Recommendations X.H.1. Recommendations (Action Item) The Matchmaker: HHS (Fine Arts) Fiddler on the Roof: HHS (Fine Arts) Jane Eyre: HHS (Fine Arts) Don't Rock the Boat: HHS (Fine Arts) Irving Berlin's Holiday Inn: HHS (Fine Arts) Oklahoma!: HHS (Fine Arts) The Princess Bride: Ammon Honors Academy (English) Bright Star: TRHS (Fine Arts / Elective Courses) Matilda: TRHS (Fine Arts) Jason Lords, Executive Director of Learning and Instruction, presented the Curriculum Committee’s recommendations for approval. The requests included several plays and musicals for the fine arts programs at Hillcrest and Thunder Ridge high schools, as well as The Princess Bride for use in English classes at Ammon Honors Academy. Mr. Lords explained that the materials had completed teacher, parent, and committee review, with no significant concerns identified, and requested that the Board approve the recommendations collectively. Motion: To approve the proposed plays, musicals, and literary works for use in the designated District 93 schools and courses, as presented. This motion, made by Paul Jenkins and seconded by Mindy Clayton, Passed. X.H.2. BOES - Curriculum Approvals (Action Item) Jason Lords, Executive Director of Learning and Instruction, presented a comprehensive list of curriculum and educational resources commonly requested by Bonneville Online Elementary families. He clarified that religious curriculum would not be approved or purchased and that future requests would be reviewed for compliance with District purchasing requirements, grade-level appropriateness, and funding limitations. The approved resources are limited to Bonneville Online Elementary and are not approved for use throughout the District. Additional resources may be brought to the Board for approval as new requests arise. Motion: To approve the BOES curriculum and supplemental resource requests, as presented, subject to District purchasing requirements, grade-level appropriateness, and applicable limitations. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. XI. Board Closing Business XI.A. Request for Agenda Items for Upcoming Meetings (Action Item) The Board requested the following agenda items for future Board meetings: • AI policy • Work force and trades development • Board evaluation XI.B. ISBA Convention/PLC Conference Discussion The Board decided to attend the ISBA conference in Boise. XI.C. IHSAA Sport Passes Executive Director of Planning and Personnel presented the information on how to obtain the IHSSA sport pass for the 2026-2027 school year. XI.D. Ribbon Cutting Ceremony for Willow Creek Elementary The Board was reminded of the Willow Creek Elementary ribbon cutting ceremony. The Board Clerk will post notice of attendance. XI.E. Mayor Scholarship Fundraiser Dinner Board Chair Coats invited the Board to attend the Mayor Scholarship fundraiser dinner. The Board Clerk will post an attendance notice for this event. XI.F. Opening Meeting Schedule • August 25 - Elementary - 8:00 am - Thunder Ridge PAC • August 26 - Secondary - 8:00 am - Thunder Ridge PAC • August 27 - Classified - 9:30 am - Hillcrest PAC The Board was reminded of the upcoming opening meetings for the new school year and invited to attend as their schedules allow. XI.G. Chukars Game - August 29 - Melaleuca Field The Board was reminded of the upcoming Chukars Game. XI.H. Adjournment (Action Item) Motion: To adjourn the meeting. This motion, made by Mindy Clayton and seconded by Richard Hess, Passed. The meeting adjourned at 8:46 p.m.