HomeMy WebLinkAboutCharter School Food Services 2014-15B(�X` NEV LLE
JOINT SCHOOL DISTRICT NO. 93
"Learning Together- Achieving Excellence"
3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525 -4400 Fax (208) 529 -0104 www.d93schools.org
Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent
To: April Burton, CFO
Bonneville Joint School District 93
From: Heather Plain, Supervisor
Bonneville Child Nutrition Department
Date: June 26, 2014
RE: White Pine Charter School & Monticello Montessori School Contracts 2014 -2 -15 School
Year
The attached contracts have been reviewed and signed by the appropriate people at White Pine
Charter School and Monticello Montessori School for the 2014 -2015 SY meal service.
Will you please review and then forward for board approval?
Thank you!
Board of Trustees Annette Winchester Kip Nelson Amy Landers Brian McBride Jeff Bird
S 114T
Mao
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SCHOOL DISTRICT NO. 93
"Achleving!'aeh Individuals Highest Potential"
3497 North Ammon Road, Idaho Falls, Idaho, 83401 0 (208)525 -4400 0 Fax (208)529.0104 0 www.d93.k12.id.us
Dr. Charles J. Shackett, Superintendent 0 Marjean McConnell, Deputy Superintendent
FOOD SERVICE CONTRACT
Bonneville Joint School District No. 93 and White Pine Charter School
School Year 2014 -2015
This agreement Is made and entered into between Bonneville Joint School District #93 (District 93) and White Pine Charter School
(WPCS). WHEREAS the District 493 agrees to supply meals for the rates herein listed:
Student Paid Lunch
$2.60
Student Reduced Price Lunch
$.40
Adult Meals
$3.50
Additional Milk
$35
It is further agreed that District 93 will follow the regulations and coordinate with WPCS the implementation of the provisions of the
NSLP Food Service Program. WPCS will ensure that NSLP training will be available to one WPCS food service employee, at a
minimum.
FREE AND REDUCED APPLICATIONS: WPCS will receive the Free and Reduced Applications, verify that the applications are filled out
correctly and pre - approve each application according to the USDA guidelines. District 93 will then receive the applications and
finalize the approval process for the Free and Reduce Applications and mail letters to the households. District 93 will be entitled to
utilize this information to request federal funding and reimbursement.
STUDENT DATA: WPCS will send a student data file in .csv format weekly to District 93. This information will be used for state
reporting and to keep student information current and accurate. WPCS will notify District 93 immediately of any students
transferring from District 93 to WPCS to prevent duplicate students In the POS database.
LUNCH MONEY: WPCS will collect the lunch money received from students and keep a record of the student accounts. Upon receipt
of invoice from District 93, WPCS will pay the invoice within 15 days.
MEAL COUNT / MENU CHOICES: WPCS will call In lunch counts daily to Tiebreaker Elementary School (TES) by 9:10 a.m. (Laurie
Wyatt, Manager 227- 9836). It is important that the meal count reflects what is actually ordered that day. In the event that meals
are ordered and not served, WPCS will be charged $3.50 for each meal returned, as determined by the production records. All
leftover food must be returned to TES at the end of each day.
Menu choices will be coordinated by WPCS Kitchen manager and TES Kitchen manager. Preference will be given to items that are
pre - portioned and easily counted when served.
TRANSPORTATION: TES staff will prepare the food and place the food in transport containers provided by WPCS. Meals will be
picked up by 10:30 am by WPCS. At the end of the day, TES staff will return empty pans and leftover food to Tiebreaker Elementary.
Board of Trustees 0 Craig Lords 0 Annette Winchester p Wendy Horman 0, Kip Nelson 0 DeVere Hunt
Ronneville Joint School District No. 93 is an Equal Opportunity Employer
PRODUCTION RECORDS: Production records will be provided by District 93 and must be accurately completed each day by WPCS
staff and returned to TES. At the end of each day, all leftover food will be documented on the production records. Production
Records, leftover food and empty pans will be returned to the Tiebreaker kitchen by 1:15. No food is to be taken off site, except to
return leftovers to TES.
STAFF: District 93 will hire one kitchen staff member specifically for WPCS monitoring. The cost of this additional staff member will
be absorbed by WPCS. This staff member will take the POS meal count daily on site at WPCS. They will also monitor the serving and
end of day production count processes to ensure that the USDA guidelines are being followed. The meal count must be taken at the
end of the serving line. District 93 will use their own laptop to record meals on site. No paper rosters will be used. At the end of
each day a list will be sent to WPCS for their use in collecting meal payments. WPCS will provide staff to transport and serve
lunches; and a custodian to clean up the lunch room and kitchen floors.
LABOR MEALS: District 93 agrees to provide 3 additional meals daily at no charge for adult labor meals. All meals will be recorded
on the daily production records by WPCS.
ALA CARTE MILK: All ala carte milk sold will be accounted for daily at the POS terminal and billed to WPCS at the end of each month.
ALTERNATE MEALS: Alternate meals will be provided at the expense of WPCS for students who are not included in the morning
lunch count, due to tardiness etc. These alternate meals will not be included for reimbursement.
SCHOOL CALENDAR: District 93 agrees to provide lunches on the days that are in session and serving lunches to students within the
school district. Days that District 93 is not in session or not providing lunches, WPCS will be responsible for providing its own lunch
program. WPCS is not required to purchase lunches on days it is not serving lunch. WPCS will provide District 93 with a school
calendar for fiscal year 2014 -2015.
ADMINISTRATIVE COSTS: At the end of the school year WPCS will be billed the following additional costs:
Administrative Costs
$1,500 (POS license, Dally Reporting, Monthly Claim Entry)
Addt'I TES Kitchen Staff
$4,400
Health Inspections
$ 250
Total
$6,150
it is understood that District 93 cannot operate this contract at a financial loss. For this reason the ongoing revenues and
expenditures will be examined to determine the financial feasibility of continuing to provide food service to WPCS.
Should there be financial losses incurred by District 93; WPCS will be given an opportunity to supplement the current revenues to
the extent that the costs of the program are paid. Should WPCS decide not to subsidize current revenue; District 93 will cancel the
lunch program immediately upon written notice.
T is agre m shall be effective 9/2/14- 6/4/15 and may be to i ated with 30 day's notic by either party in writing.
White Pine Charter School Date Bo neville Joint School District :"93 Da /
N EV I LLE
JOINT SCHOOL DISTRICT NO. 93
"Learning Together Achieving Exerllrner"
3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525 -4400 Fax (208) 529 -0104 www.d93schools.org
Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent
FOOD SERVICE CONTRACT
Bonneville Joint School District No. 93 and Monticello Montessori School
School Year 2014 -2015
This agreement is made and entered into between Bonneville Joint School District #93 (District 93) and
Monticello Montessori School (MMS). WHEREAS the District #93 agrees to supply meals for the rates
herein listed:
Student Paid Lunch
$2.15
Student Reduced Price Lunch
$ .40
Un- enrolled Children
$2.50
Adult Meals
$3.40
Additional Milk
$ .35
It is further agreed that District 93 will follow the regulations and coordinate with MMS the
implementation of the provisions of the NSLP Food Service Program.
FREE AND REDUCED APPLICATIONS: MMS will receive the Free and Reduced Applications, verify that the
applications are filled out correctly and pre- approve each application according to the USDA guidelines.
District 93 will then receive the applications and finalize the approval process for the Free and Reduce
Applications and mail letters to the households. District 93 will be entitled to utilize this information to
request federal funding and reimbursement.
STUDENT DATA: MMS will send a student data file in .csv format weekly to District 93. This information
will be used for state reporting purposes as well as keeping student information current and accurate.
MMS will notify District 93 immediately of any students transferring from District 93 to MMS to prevent
duplicate students in the POS database.
LUNCH MONEY: MMS will collect the lunch money received from students and keep a record of the
student accounts. Upon receipt of invoice from District 93, MMS will pay the invoice within 15 days.
MEAL COUNT: MMS will call in lunch counts daily to Woodland Hills Elementary School (WHES) by 8:45
a.m. (Lynette Johnson, Manager 227 - 9826). WHES staff will prepare the food and be ready to serve the
MMS students at approx. 12:10 each day. MMS will provide the following staff: 1 person to wipe and
put away tables and monitor the cafeteria, 1 person to wash trays and 1 additional person will be
required to help monitor students in the halls and cafeteria,
All MMS students will eat on site at Woodland Hills Elementary. No food will be transported to MMS for
any reason. This agreement is contingent on the enrollment at Woodland Hills Elementary. If for any
reason the principal at Woodland Hills can no longer accommodate the additional students during the
lunch period, this agreement will become invalid and will need to be renegotiated.
Board of Trustees Annette Winchester Kip Nelson Amy Landers Brian McBride Jeff Bird
SCHOOL CALENDAR: District 93 agrees to provide lunches on the days that are in session and serving
lunches to students within the school district. Days that District 93 is not in session or not providing
lunches, MMS will be responsible for providing its own lunch program. MMS is not required to purchase
lunches on days it is not in session. MMS will provide District 93 with a school calendar for fiscal year
2014 -2015.
ADMINISTRATIVE COSTS: At the end of the school year MMS will be billed $1,500 for Administrative
Costs.
It is understood that District 93 cannot operate this contract at a financial loss. For this reason the
ongoing revenues and expenditures will be examined to determine the financial feasibility of continuing
to provide food service to MMS.
Should there be financial losses incurred by District 93; MMS will be given an opportunity to supplement
the current revenues to the extent that the costs of the program are paid. Should MMS decide not to
subsidize current revenue; District 93 will cancel the lunch program immediately upon written notice.
This agreement shall be effective 9/2/14- 6/4/15 and may be terminated with 30 days' notice by either
party in writing.
I 5/27/2014
Monticello Mcj.ntessori School Date
% l2ai
Bonnevikle Joint School Distr No. 93 Date