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HomeMy WebLinkAboutIdaho Board of Educ - Near Peer Mentor PgmCollege Access Challenge Grant - IDAHO october 23, 2014 April Burton Bonneville Joint School District #93 3497 N Ammon Road ldaho Falls, lD 83401 RE: Near Peer Mentor ProBram Dear April, Enclosed is the Memorandum of Agreement (MOA) between the State Board of Education and Bonneville School District. The purpose of these MOAs are to articulate the roles and responsibillties of the above entitles with regard to the ldaho's Near Peer Mentor program. Please carefully read the MOA and, upon acceptance of the agreement, sign the original and make a copy for your files. Please place the or@nal signed MOA in the business reply envelopes provided, and return it to my office as soon as possible. lf you have any questions or concerns about the MOA, please feel free to contact me at 208-332-1596 or byron.yankey@osbe.idaho.gov. Thankyou. Sincerely, Program Coord inator College Access Challenge Grant Enclosures Office of the State Board of Education ContracUAgreement Routing Slip Contract Summary:Agreement between SBOE and BSD for Near Peer Mentor Program, by way of SBOE as overseer Bonneville School District as fiscal agent and onsite supervisor of near peer mentor. Contracting products/deliverables:ln response to the need for increasing postsecondary education participation among low- income and first generation college students in the State of ldaho, SBOE and BSD agree to collaborate on a peer mentoring program at Bonneville High School in order to encourage students to pursue educational options beyond high school. This includes salary and benefits for the Near Peers. lndependent Gonsultant Name: Total fi nancial commitment:$84,873.83 Proiect end date:Auqust { 3, 2015 Aqreement end date:August 13,2015 *lf more than $100,000 and/or more than one year, needs Div. Of Purchasing Review Process/Step lniriat(Date Complete Aqreement prepared bv:J. Piper 9/5ノ 2015 Reviewed by attomey:-11ン in l′1′1/イ qノ qノ 2DI`レ Reviewed bv Financial Manaqer |4-,ヽ/11J//′L/ Reviewed bv Fiscal Officer b/｀7ノ ス/,"〃 Fiscal lnformation Worker's Compensation Form (lf Federal >$100,000: EDGAR Requirements Memorandum of Agreement Between the ldaho State Board of Education (hereafter referred to as "SBOE") and Bonneville School District (hereafter referred to as "BSD") ln response to the need for increasing postsecondary education participation among low-income and first generation college students in the State of ldaho, the ldaho State Board of Education (SBOE) and Bonneville School District (BSD) agree to collaborate on a near peer mentoring program ("Program") at Bonneville High School. The goal of the Program is to educate, encourage and assist high school students, and low-income, first generation, and minority students in particular, to pursue educational options beyond high school through the use of mentoring by recent college graduates ("Near Pee/') in a high school setting. The program will be funded by a federal College Access Challenge Grant ("Grant") administered by the SBOE. SBOE will assume the lead coordinator role under the Grant in order to bring together the appropriate parties to achieve the Program goals. BSD will act as the program's fiscal agent and be responsible for employment and payment of salary and benefits of the Near Peers. BSD will provide on-site supervision of the Near Peers and integration of the Near Peers into Bonneville High School program activities, as well as the necessary space and equipment. It is Understood and Agreed by All Parties Herein as Follows: Purpose The purpose of this Memorandum of Agreement ("Agreement") is to describe the nature of the collaborative effort and to specify the roles and responsibilities of SBOE and BSD in the administration of the Program. All parties understand that this Agreement represents a collaborative effort and is not a joint venture or partnership agreement between the parties. This Agreement does not authorize any party to represent another party in any agreements or discussions with third parties or entities. Responsibilities BSD has agreed to have two full{ime college graduates work as Near Peers at Bonneville High School during lhe 2014-2015 school year. One of the two Near Peers will have the additional responsibilities described under Aftachment B. The Near Peers will be BSD employees for the duration of this Agreement. SBOE acknowledges that the mission of BSD is the provision of education, that BSD has obligations in meeting that mission that are separate and independent of this Agreement, and that BSD has full control over all matters involving the instruction of its students. BSD acknowledges it is committed to assisting SBOE by providing space, equipment, and support for the Near Peers at Bonneville High School, and by providing data to SBOE that will be used to evaluate the Program's success. The key activities and respective roles of SBOE and BSD staff in the near peer mentoring program are as follows: SBOE will oversee the program administration of the Grant, and: . Manage the fiscal and personnel program activities relating to implementation of the Grant.o Provide Program training.. Work in collaboration with Bonneville High School's Career Resources Advisor and other counseling staff to oversee Program activities.. Conduct regularly scheduled supervisory meetings with BSD supervisors and staff members during which allocation of time and Program performance issues will be addressed.. Communicate with internal and external partners regarding the Program and administration of the Grant.. Oversee Program budgets and contracts underthe Grant.. Report all grant activities to the U.S. Department of Education and other key stakeholders.. Coordinate with BSD supervisors and staff members, as needed, regarding personnel issues.. Serve as a point of contact and provide support when requested by Near Peers or BSD or Bonneville High School administration.o Provide training to Near Peers and BSD staff regarding programs, events, scholarships, and other college access resources.o Pay BSD an amount to be determined by the cost schedules attached as Attachments A and B. BSD will provide onsite supervision of the Near Peer Mentors and: . Be responsible for recruiting, hiring, and employing the Near Peers.o Evaluate Near Peers according to district guidelines. . Foster a collaborative atmosphere to facilitate student access to postsecondary education.. Designate one or more Bonneville High School staff member to provide direct supervision of the Near Peer Mentors and ensure that the Near Peer Mentors follow and adhere to existing Bonneville High School policies and practices.. Provide Near Peer Mentors a semi-private space with office furniture, equipment, internet access, access to student data, and a phone. The Near Peers will be instructed that all resources provided to them while they are on site only for the provision of services to students.o ldentify target groups and facilitate the use of the Near Peers to assist students in progressing toward college/training program admission.o Assist with coordinating site visits to colleges for high school students.. Provide secure student record information to sBoE for the purpose of tracking the Program's impact and outcomes. SBOE will not alter student record information in any way or share individual student data with any outside agency.o lnvoice SBOE CACG on a monthly basis. Effective Date and Term The effective date of this MOA is September 13,2014. The term of the Agreement is from September 13, 2014 and will conclude on August 13, 2015 ("Term"). Cancellation of Agreement This Agreement may be cancelled by any party, provided advance written notice of at least thirty days is given to the other parties. Cancellation of this Agreement shall result in the elimination of services by the Near Peer Mentors. Dispute Resolution ln the event of disagreement arising between the parties to this MOA, the parties shall use their best efforts to negotiate a resolution in good faith. lf the disagreement cannot be resolved at the operating level, the parties shall document the disagreement in writing and seek assistance from the Executive Director of SBOE and the Superintendent of BSD. MOA Modifications This MOA may be modified by signed agreement of all parties. lnsurance Throughout the terms of this Agreement, BSD shall maintain general liability insurance for all claims which may arise out of or in connection with the terms and conditions of this Agreement, the services provided by the Near Peers, and the use of the Bonneville High School facility. The amount of liability insurance shall not be less than one million dollars ($1,000,000) per occurrence. Worke/s Compensation BSD warrants and represents that it shall procure, pay for, and maintain worker's compensation insurance for its employees providing services under this Agreement. Approvals The following officials, representing their respective agency/districts/institution, agree to the terms and conditions of this Agreement: Date 夕√型 ソ Date ″ Attachment A Cost Schedule The Near Peer Mentor will be paid an hourly wage of $15.00. 40 hours per week for 177 days in the school building. Salary including PERSI, FICA, etc. (see attached document, provided by BSD) ... $25,392.41 lnsurance package................................... 8,479.80 HeiShe will work approximately Off-contract training stipend.......... Attachment B Cost Schedule The Near Peer Mentor will be paid a daily wage of $190. The Near Peer Mentor will work approximately 185 days in the school building, and have the additional responsibility of serving as lead Near Peer in the eastern ldaho region. Duties include but are not limited to mentoring, training, and meeting in person, via teleconference, and, online with other near peers. The Near Peer Mentor will provide mentorship and guidance to the establishment of new Near Peer Mentor programs at Bonneville High School, Rigby High School, and Sugar-Salem High School. Salary including PERSI, FICA, etc. (see attached document, provided Uy eSO) ... $42,021 .82 lnsurance package................................... 8,479.80 Off-contract training stipend... 250.00 Total ................ .............$50,751.62