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HomeMy WebLinkAbout01-14-2015 Minutes Regular MeetingDr. Charles J. Shackett, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 529-0104  www.d93schools.org Board of Trustees  Annette Winchester  Kip Nelson  Amy Landers  Brian McBride  Jeff Bird Bonneville Joint School District No. 93 is an Equal Opportunity Employer Marjean McConnell, Deputy Superintendent Regular Meeting January 14, 2015 7:00 PM I. Call to Order Chairperson Winchester called the meeting to order at 7:00 p.m. II. Roll Call Those Board members in attendance were Chairperson Annette Winchester, Vice-chairperson Kip Nelson, Treasurer Amy Landers, Trustee Jeff Bird, and Trustee Brian McBride. Others in attendance were Deputy Superintendent Marjean McConnell, Energy Education Specialist Don Trauntvein, Director of Curriculum and Instruction Michaelena Hix, Director of School Improvement and Technology Scott Woolstenhulme, Communications Liaison Phil Campbell, Principal Doug McLaren, Principal Jason Lords, Principal Craig Miller, Principal Heath Jackson, Director of Human Resources Shalene French, Director of Food Services Heather Plain, Director of Safe Schools John Pymm, Director of Plant Facility/Purchasing Roger Hill, Chief Financial/Operations Officer April Burton, and Board Clerk Valerie Messick III. Welcoming of Delegates and Visitors Chairperson Winchester reminded patrons to sign the Request to Appear before the Board Roster in the back of the room if they wish to speak to the Board during that portion of the meeting. She asked that if more than one person is planning on speaking to the same subject to choose one (1) spokesperson and if individuals have written materials for the Board, to submit them to the Board Clerk. She welcomed Scout Troop 341, Braiden Hegsted and Braiden Byington and Jared Kidman; Troop 110 from Ammon, Brigham Snyder, Jordan McDaniel, Andrew Cziep, Zach Mills, and Greg Johnson; Troop 12 from Ammon, Jared Capson, Kody Baxter, Wade Capson, Bidger Harris, Christopher Hopkins, Ken Falgoust, Creed Capson, Noah Hay, Jared Capson and John Scholes, scoutmasters, and Garrett Jones. Craig Lords, LoAnn Belnap, Evan Belnap, Tom Hunsaker, Mary Russell, Carrie Wright, Greg Johnson, Chad Dance, Darla Hill, Stephanie Gifford, Renee Cook, Karla Harris, Justin Harris, and Heidi Southwick. Chairperson Winchester read the Motion and Order to Amend and then asked for a Motion to Amend the Agenda for the reasons stated. MOTION: Jeff Bird made the motion to amend the Agenda. Kip Nelson seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. Chairperson Winchester then asked for a motion to approve the agenda MOTION: Brian McBride made the motion to approve the Agenda. Amy Landers seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. IV. Consent Calendar A. Minutes of Previous Meetings 1. Work Session 12-03-2014 2. Regular Meeting 12-10-2014 B. Financial 1. Accounts Payable 2. Capital Construction Projects Report 3. Proposed Contracts a. Affiliation Agreement - Idaho State University b. C. Morton Associates, llc 4. Surplus Items - 55 boxes of T12 Fluorescent Lamps C. Employees 1. Conditional Employment Christopher Ball Sandcreek Middle School Teacher 12/19/2014 Lisa Bateman Special Services Department BI/PCS Para 1/5/2015 Amy Boam Woodland Hills Elementary Overflow Para 1/5/2015 David Boswell Food Service Department Cook 12/1/2014 Annette Branter Tiebreaker Elementary Title One Para 1/5/2015 Ben Brizzee Special Services Department BI Professional 1/5/2015 Susan Cook Cloverdale Elementary Playground Assistant 1/8/2015 Jill Crapo Falls Valley Elementary Overflow Para 1/12/2015 Jared Curtis Transportation Department Bus Driver 12/1/2014 Luke Hager Bridgewater Elementary Playground Assistant 1/6/2015 Terrie Hedlund Transportation Department Bus Driver 12/1/2014 Lauren Johnston Hillview Elementary Playground Assistant 12/18/2014 Burnetta Knudsen Custodial Department Custodian 12/8/2014 Cole Mason Falls Valley Elementary Crossing Guard 1/6/2015 Jada Polatis Falls Valley Elementary Playground Assistant 12/12/2014 Joseph Roach Ammon Elementary Playground Assistant 1/7/2015 Heather Russon Falls Valley Elementary Assistant Secretary 1/7/2015 Jennifer Wagoner Summit Hills Elementary Playground Assistant 12/9/2014 Maren Wendel Tiebreaker Elementary Title One Para 1/5/2015 Nai-Jiin Yang Special Services Department Psychologist 11/20/2014 2. Resignations and Terminations Tracy Bennington Woodland Hills Elementary Overflow Para 12/19/2014 Trina Bristow Falls Valley Elementary Playground Assistant 12/19/2014 AshliAnne Cook Food Services Cook 12/19/2014 Jodi Fohs Falls Valley Elementary School Secretary 12/5/2014 Robert Hannan Bonneville High School Assistant Football Coach 12/11/2014 Ike Johnson Bonneville High School Assistant Football Coach 12/11/2014 Lauren Johnston Hillview Elementary Playground Assistant 12/19/2014 Loren Kertamus Special Services BI/PCS Para 12/19/2014 Heather Lords Ammon Elementary Playground Assistant 12/19/2014 Tory Nelson Hillview Elementary Playground Assistant 12/19/2014 Liberty Sholder Food Services Cook 12/19/2014 Sarah Trauntvein Falls Valley Elementary Overflow Para 1/9/2015 Gypsy Truesdell Hillview Elementary Playground Assistant 12/17/2014 3. Retirements Ruland Cardon Bonneville High School Teacher 6/5/2015 Roger Hill District Director of Plant Facility/Purchasing 4/30/2015 Connie Andrus Ammon Elementary Teacher 6/5/2015 4. Transfers From: To: Korrie Davis Assistant Secretary at Falls Valley Elementary School Secretary at Falls Valley Elementary Tamara Hale Cook at Rocky Mountain Middle School Cook at Tiebreaker Elementary Jennifer Mackintosh Attendance Secretary at Hillcrest High School School Secretary at Hillcrest High School Jennifer McKay HR Records Clerk at District Office Attendance Secretary at Hillcrest High School Sharon Orme Asst Kitchen Manager at Hillcrest High School Kitchen Manager at Discovery Elementary School Nikki Ritchie Playground Assistant at Cloverdale Elementary Special Education Para at Cloverdale Elementary 5. Proposed Stipend Assignments Jessie Ward Bonneville High School Assistant Track Coach D. Students 1. Alternate Graduation Requests Lincoln High School Students 2. Early Graduation Requests a. Technical Careers High School Students b. Bonneville High School Students 3. Club Requests a. Bonneville Quidditch Club b. Hillcrest Color Guard Club 4. Trip Requests a. RMMS Robotics Team to travel to Twin Falls, January 17 2015 b. HHS Music Department to travel to Coeur d'Alene, February 12, 2015 to February 15, 2015 c. BHS Music Department to Spokane/Coeur d'Alene February 12, 2015 to February 15, 2015 d. Hillcrest High School Ski and Snowboard Club to travel to Big Sky Resort February 20, 205 to February 21, 2015 e. HHS Baseball and Softball to travel to Boise March 26, 2015 to March 28, 2015 f. HHS Baseball to travel to Burley and Twin Falls March 13, 2015 to March 14, 2015 g. BHS Student Council to travel to Boise to attend the State Student Council Conference February 26, 2015 to February 28, 2015 h. TCHS Ski Club to travel to Grand Targhee February 7, 2015 i. TCHS Ski Club to travel to Jackson Hole February 28, 2015 j. HHS Tennis to travel to Boise April 23, 2015 to April 25, 2016 k. BHS Choir to travel to Rexburg January 22, 2015 to January 23, 2015 l. HHS Student Council to travel to Boise to attend the State Student Council Conference February 26, 2015 to February 28, 2015 m. Ratify Sandcreek Middle school Samsung Team Trip to Smith Chevrolet 5. Ratify Consent to Expulsion without Hearing Chairperson Winchester asked if any Board Member would like to remove any item from the Consent Calendar to the Regular Agenda. Hearing none, she asked if any Board Member had any questions with regard to the Consent Calendar. Jeff Bird asked if the Bonneville and Hillcrest Music Departments would be traveling together to Coeur d’Alene together. They are traveling together. Chairperson Winchester then asked for a motion with regard to the Consent Calendar as amended. MOTION: Kip Nelson made the motion to approve the Consent Calendar as amended. Jeff Bird seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. V. Public Input Pursuant to Board Policy #1550 Public Participation in Board Meetings Public Input shall be held to a maximum of 1 hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting, but may direct the Superintendent to consider such an item at a subsequent meeting. Chairperson Winchester went over the following rules and protocol for public input. 1. State your name and address for the record 2. Each person will have the floor for a maximum of 3 minutes 3. Written comments must include your name, address, and telephone number Chairperson Winchester asked those who wish to participate sign the list in the back and then asked for that list to be brought forward. LoAnn Belnap Box 284, Iona. She thanked the Board for the high efficiency the high efficiency heating in the Rocky Mountain Middle School gym. We need high efficiency lighting as well. A few years back the Board wanted the schools filled on Saturdays so they started a basketball league with the city of Iona running it. This for all kids up and down the valley to come and play. In return for Iona to run the league they get to use the gyms for free for a total savings this year of $8,800. The District in return will get the use of the Iona City Park for about five days for a total of approximately $300. Last year the gym rental ran $6,000 and the District received a check from the City of Iona for just under $2,000. Because the league is growing, it was stated in the December meeting that they will need to take over the Campbell Gym because they need more room. We are getting ready to pass the bond and patrons are paying for these gyms to be filled on Saturdays for the lights and heat. She doesn’t believe they would be very happy knowing that in ten years if the District were receiving the money that should be charged for gyms that would be a total of $88,000 now. That could be up to $100,000 in ten years. She asked the Board to think about that and know that it is available to the District if you charge to use our gyms. Mark Howell and Jen Lucas 9038 East River Highway. They wanted to know about football program audit. We are still working on it but, we have made some steps. Carrie Wright 6811 N. Albert Ln. She is a mother of two students attending the District and also a PSR Worker. Her concern is with the zero tolerance policy and bullying. Last week her daughter was being bullied and ended up receiving a broken foot. Her daughter was punished for defending herself. The perpetrator got the same punishment. She thinks a lot of the bullying goes on because the schools are not noticing. The SRO told to her daughter to walk to the office on the broken foot. There was no camera working in the area where her daughter got into the fight. She is concerned that kids getting punished for standing up for themselves and being punished the same as the perpetrators. She is asking for an assessment be completed regarding the bullying incidences that happen in schools. She is willing and able to gather information to find out where the bullying is happening, how it is happening, who is intervening, and what is being done with regard to prevention of bullying from continuing. There should be a safety committee in hallways monitoring what is going on or the cameras need to be in good working order and monitored frequently to understand what is going on. The SRO’s need to be trained appropriately to know what to do when a child has injuries so they won’t be potentially hurt further. She asked that the Board assess the situation and see what can be done to reduce the punishment you are giving to people who are just standing up for themselves. Her daughter attends Rocky Mountain Middle School. She is a PSR worker in the District and works for Pearl Health Clinic. Chairperson Winchester said that they will have someone follow-up with Ms. Wright. VI. New Business A. Honor Rick Krupa – Idaho State Swimming Coach of the Year – Doug McLaren B. Honor Heath Hartman - 5A Tennis Coach of the Year - Doug McLaren Chairperson Winchester stated that the coaches were not available this evening so honoring them will be done at another time. C. Follow-up Survey Results – Scott Woolstenhulme Chairperson Winchester asked Mr. Woolstenhulme to present the Follow-up Survey Results to the Board. Mr. Woolstenhulme stated that these results were presented at the work session last week. He has had one more follow-up email from Patron Insights who conducted the survey for us. We extended the time for the staff to respond to the survey and he received that information since last week’s meeting. It was a multifaceted survey where 400 randomly selected registered voters within the District were surveyed along with an online survey for staff and patrons. An email notification of the online survey was sent to parents through PowerSchool. The online and telephone survey results were remarkably similar. The online survey tended to have slightly more support than the phone survey. The phone survey was most conservative with regard to the order and ranking of things. The purpose of the survey was to determine as we look at a bond option, what should go into the high school. We identified three things that could be eliminated from the original design. The original was based on a design from Middleton. It included a full football stadium and track, a performing arts center, and finished practice baseball and softball fields as well as tennis courts. We then put those three options out to our patrons. Most of our patrons actually supported all three of those options. We had 53% who supported the football stadium and track. The challenge is that for a bond election to pass, we need to have a 67% majority. So we need to have a much higher threshold to look at than just a simple majority. For the performing arts center we had 56% who supported. We had 67% in support of putting finished practice fields at the school. We then tried to gage the public support regarding a longer bond vs. shorter bond (15 year vs. 20 year bond). We asked a similar question last fall but, we didn’t have hard numbers. We asked a general question. Do you favor a longer term bond with a shorter monthly impact or a shorter term bond with a higher monthly impact? With that general question, most favored a longer bond with a short impact. Once we put hard dollar numbers on the question, the response actually flip-flopped. With the follow-up survey we had 45% of the people in favor of a 20 year bond. Based on a $62 million high school it would have resulted in a $7.58 monthly increase on $100,000 taxable value. For 15 year it would have been $12.42 increase. This option was supported by 55%.vs. a 20 year bond. These results have influenced the recommendation to the Board regarding what will be voted on in March. As a follow-up we asked which options the people would support. Most supported the option they preferred. Of those 74% preferred the athletic complex consisting of practice fields and tennis courts, 61% preferred the football stadium and track, and 67% were favoring a performing arts center. Overall ranking on a weighted scaled was for a basic high school with practice fields for all sports without any bigger ticket items. D. Bond Finance Committee Recommendation - Mark Bird Chairperson Winchester asked Mr. Bird to present the Bond Finance Committee Recommendation to the Board. Mr. Bird introduced Troy Clayton and Chad Dance as members of the committee. He presented the recommendations of the committee regarding the financing of the bond. The committee has debated the various bond lengths and all the things that are required for a bond recommendation. They considered bond lengths of 13 to 20 years this time considering the reaction to 30 years from the last bond question. Shorter bond lengths allow us to get out of debt sooner and incurred less interest payment over time. Longer bonds have advantages in that there is a lower immediate payment amount resulting in a lower tax increase. After much consideration and their associated advantages, the committee unanimously agreed to make the following recommendation: They recommended a 17.5 year bond with a 59 cent levy increase per $100,000 taxable value. This equates to a monthly impact of a $4.92. The length was a compromise between the 15 and 20 year options. This strikes the proper balance between minimizing the tax increase and minimizing the interest that will go toward this bond. This will address the major concerns expressed by the public during the last election. These concerns were the length and total cost. This bond will be a little more than half the length. Last year the total cost would have been $205 million and this one will be $77 million dollars in interest. Last time there was $113 million in interest. This time it will be down to $21 million. That is a savings of more than $90 million associated with this bond. That is money that can be kept in hands of the tax payers. It is money that can be used for future bonding needs that will be coming. The net interest payment will be $9.5 million because of the levy equalization payment from the State. The tax increase is less than half of that of the last bond a year ago. Relative to the last bond, this bond is (1) about half as long, (2) the tax increase is less than half as much, and (3) it has an associated saving in interest of more than $90 million. Mr. Bird thanked the Board for the opportunity to make the recommendation and offered to help in presenting this bond to the tax payers. If the public is well informed, they will see the advantages of this bond and it will be approved. He respectively submitted this recommendation from the finance committee to the Board. The Board thanked the committee for their input an expertise. Chairperson Winchester asked for a motion with regard to the Finance Committee Recommendation. MOTION: Jeff Bird made the motion to accept the Finance Committee Recommendation. Brian McBride seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. E. Bond Resolution - April Burton Chairperson Winchester asked Mrs. Burton to present the Bond Resolution to the Board. You have heard what the public has said they wanted in the new high school. Mr. Bird has explained what the best financing options are. She asking the Board to approve a resolution that allows us to go out to the voters to ask for $56.1 million bond to build a high school and all the items associated with that high school, financed over 17.5 years and raise the levy rate $.59 . Mrs. Burton read the ballot part of the resolution. Chairperson Winchester asked for any comment, questions, or discussion from the Board members. Hearing none, she asked for a motion with regard to the Bond Resolution. MOTION: Amy Landers made the motion to accept the Bond Resolution as stated and ask the administration to submit it to the County Elections Office. Kip Nelson seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. F. Proposed Policy for 30-day Review (first reading) - Marjean McConnell 1. 1610 Conflict of Interest 2. 5200 Code of Ethics for Idaho Professional Educators 5200E1 Professional Standards Commission Code of Ethics 5200E2 Code of Ethics for Idaho Professional Educators 3. 8300 Wellness and Healthy Lifestyles 4. 8310 District -School Health Advisory Committee 8310P District-School Compliance with Wellness Policies Procedures 5. 8410 Child Nutrition Services 6. 8415 Child Nutrition Charges 8415P Child Nutrition Charges Procedures Chairperson Winchester asked Mr. Woolstenhulme to present the policies for 30-day review to the Board. Mr. Woolstenhulme asked that the Board place the updated and new policies out on the website for 30-day review. Chairperson Winchester then asked if the Board had any questions for Mr. Woolstenhulme. Hearing none, she then asked for a motion with regard to the proposed policy for 30-day Review. MOTION: Brian McBride made the motion to post the proposed policies and procedures for 30-day review. Amy Landers seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. VII. Committee, Curriculum, and Administrative Reports A. Report on the State of the District - Superintendent Shackett Chairperson Winchester asked Michaelena Hix to present the monthly report on the State of the District to the Board. She stated that Dr. Shackett asked her to step in and talk about professional development that is going on in the District. Three times a year, they provide a calendar on the website showing all the classes offered to strengthen instruction. You will always see tools for teaching because it is one of the classes that we require our new teachers to take through our new mentor program. It teaches them how to structure their classroom, how run and discipline their classroom, how to set their classroom up so it is pleasing to children, etc. The JPAS class tells how teachers will be evaluated. The district pays for that credit. There is usually technology classes, Singapore Math on number sense that is tied to pedagogy of the new math program for the elementary schools. She welcomed the Board to come to classes anytime. Idaho Core Coaches is a program the state offered last year. We sent five teachers to that program and another five this year. We asking at least one teacher from each school attend. It trains the teachers how to develop units for critical thinking skills and shifts that accompany the Idaho Core in literature. It also includes training teachers on research, writing, and technology use. It is a train the trainer model so it will be embedded in all the schools. This training will in the District Office on 29th from 8:30 a.m. to 3:00 p.m. She invited the Board Members to attend. This program should build some capacity and state will offer this program again and the District will send more teachers to build additional capacity to strengthen instruction. In the morning they will be trained and in the afternoon they will start to develop those units. Chairperson Winchester thanked Mrs. Hix and indicated that we offer great things for our teachers and she is glad they take advantage of those offerings. The principals are making sure the teachers are using the tools that are offered. Teachers earned over 600 credits. Mr. McBride wondered how many of those are paid by the District. Mrs. Hix that information to Mr. McBride. B. Proposed Policy for Initial Consideration - Marjean McConnell 1. 2230 Grade Organization 2230P Grade Organization Procedures 2. 2367 Advanced Opportunities 2367P Advanced Opportunities Procedures 3. 2700 High School Graduation Requirements 2700P High School Graduation Requirements Procedures 4. 2710 and 3710 Alternate Route to Graduation 2710P and 3710P Alternate Route to Graduation Procedures Chairperson Winchester asked Mr. Woolstenhulme to present the policies for initial consideration to the Board. He stated that these are existing policies that have been updated to reflect current practice, statutory changes and providing more flexibility to our parents to allow students to advance to high grades. These also meet updated rules from the state. We will ask next month to put these out for 30-day review. Chairperson Winchester asked the Board members to sign up to help with community group discussions. We are asking patrons and community to become informed about the bond issue. It is up to us to educate our public. She thanked the original members of facilities committee as well as members of the finance committee. The site committee will meet next week at Cloverdale where the community will have input on how the site will be laid out. We want to hear from patrons and community meetings. Please contact our clerk, Valerie Messick to schedule those meetings. VIII. Call for Agenda Items for Upcoming Meetings A. Work Session - Wednesday, January 28, 2015 - Iona Elementary - 11:30 a.m. - 1:00 p.m. B. Site Planning Committee Meeting – Thursday, January 29, 2015 – 7:00 p.m. C. Regular Meeting - Wednesday, February 11, 2015 - 7:00 p.m. D. ISBA Day on the Hill - Monday February 16 - Tuesday February 17, 2015 - Boise, Idaho E. Work Session - Wednesday, February 25, 2015 - Mountain Valley Elementary - 11:30 a.m. - 1:00 p.m. F. Regular Meeting - Wednesday, March 11, 2015 - 7:00 p.m. Chairperson Winchester if any Board Member would like to add any agenda item to an upcoming meeting. Hearing none, she asked for a motion to adjourn at 7:45 p.m. IX. Adjournment MOTION: Amy Landers made the motion to adjourn. Jeff Bird seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. APPROVED: _____________________ Chairperson ATTESTED: _______________________ Clerk Date: _______________________