HomeMy WebLinkAbout7640 Positive Time ReportingFINANCIAL MANAGEMENT
7640
(also 5495)
Page 1 of 2
Bonneville Joint School District No. 93
FEDERAL POSITIVE TIME REPORTING
Many programs administered by Bonneville Joint School District No. 93 are funded
through federal sources and as such are required to meet federal guideline s in order to
qualify. If federal funds are used for an employee’s salary, the employee is required to
record time spent working on a federal program on their time card as hours worked
through means of “positive time reporting”.
Guidelines
Recording Time
Any vacation, sick leave, compensatory time taken, holiday pay, o r other non-worked
pay shall be distributed according to the default index(es) assigned to the employee’s
position.
Review
A quarterly review and reconciliation shall be performed to ensure time is being charged
appropriately.
Employee Responsibility
Employees are responsible to:
1. Correctly charge actual time worked to the appropriate funding source(s) associated
with any federal programs.
2. Work with their supervisor to determine correct index(es) to use on their time card.
Supervisor Responsibility
Each pay period, supervisors are required to verify hours were actually spent working
directly on the federal or other programs and correct index(es) were used in coding the
time card.
Director of Special Education and Federal Programs/Designee Responsibility
The Director of Special Education and Federal Programs/Designee will:
1. Discuss needs with the supervisor;
2. Closely monitor activities, expenses, and revenue of the federal program(s);
FINANCIAL MANAGEMENT
7640
(also 5495)
Page 2 of 2
Bonneville Joint School District No. 93
Positive Time Reporting
3. Report any deficiencies or when a funding source has been exhaust ed to the
Superintendent/Chief Financial Operations Officer;
4. Inform the Chief Financial Operations Officer if a new index code needs to be
established;
5. Inform the Chief Financial Operations Officer if an entirely new grant needs to be
rewarded.
DEFINITION
Positive Time Reporting: Recording actual time spent working on a set of activities
which are applicable and allowable under the terms and conditions of the funding
source.
Adopted 04-08-2015 Reviewed Revised
Cross Reference: Time Cards and Attendance History #5490 and #7630