HomeMy WebLinkAbout3600E Student Records-Notification of Parents and Student RightsSTUDENTS
3600E
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Bonneville Joint School District No. 93
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Student Records – Notification of Parents and Student Rights
STUDENT RECORDS: NOTIFICATION OF PARENTS AND STUDENT RIGHTS
This notification may be distributed by any means likely to reach the parent(s)/
guardian(s).
The District will maintain a file for each student that shall contain the information,
including but not limited to the following:
1. birth certificate
2. proof of residency
3. unique student identifier
4. basic identifying information
5. academic transcripts
6. attendance record (may only be kept in Student Information System)
7. immunization records
8. intelligence and aptitude scores
9. psychological reports
10. achievement test results
11. honors and awards
12. special education data
13. verified information of clear relevance to the student’s education
14. log pertaining to release of student’s record
15. records of suspensions or expulsions from school
Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords parents/guardians and
students over eighteen (18) years of age (“eligible students”) certain rights with respect
to the student’s education records.
1. The right to inspect and copy the student’s education records within a
reasonable time of the day the District receives a request for access.
a. Students less than eighteen (18) years of age have the right to inspect and copy
their permanent record.
b. Parents/guardians or students should submit a written request that identifies the
record(s) they wish to inspect to the school principal/designee.
c. The principal will make arrangements for access and notify the parent(s)/
guardian(s) or eligible student of the time and place where the records may be
inspected.
d. The District charges a nominal fee for copying, but no one will be denied their
right to copies of their records for inability to pay this cost.
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Bonneville Joint School District No. 93
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Student Records – Notification of Parents and Student Rights
e. The rights contained in this section are denied to any person against whom an
order of protection has been entered concerning a student.
f. When the student reaches eighteen (18) years of age, or is attending an
institution of post-secondary education, all rights and privileges accorded to the
parent(s)/guardian(s) become exclusively those of the student.
2. The right to request the amendment of the student’s education records that
the parent(s)/guardian(s) or eligible student believes are inaccurate,
misleading, irrelevant, or improper.
a. Parents/guardians or eligible students may ask the District to amend a record
that they believe is inaccurate, misleading, irrelevant, or improper.
b. They should write the school principal or records custodian, clearly identifying the
part of the record they want changed, and specify the reason.
c. If the District decides not to amend the record as requested by the parent(s)/
guardian(s) or eligible student, the District will notify the parent(s)/guardian(s) or
eligible student of the decision and advise him or her of their right to a hearing
regarding the request for amendment.
d. Additional information regarding the hearing procedures will be provided to the
parent(s)/guardian(s) or eligible student when notified of the right to a hearing.
3. The right to permit disclosure of personally identifiable information contained
in the student’s education records, except to the extent that FERPA or state
law authorizes disclosure without consent.
a. Disclosure is permitted without consent to school officials with legitimate
educational or administrative interests.
A school official is a person employed by the District as an administrator,
supervisor, instructor, or support staff member (including health or medical staff
and law enforcement unit personnel); a person serving on the Board of Trustees;
a person or company with whom the District has contracted to perform a special
task (such as an attorney, auditor, medical consultant, or therapist); or a
parent(s)/guardian(s) or student serving on an official committee, such as a
disciplinary or grievance committee, or assisting another school official in
performing his or her tasks.
b. A school official has a legitimate educational interest if the official needs to
review an education record in order to fulfill his or her professional responsibility.
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Student Records – Notification of Parents and Student Rights
c. Upon request, the District discloses education records without consent to officials
of another school district in which a student has enrolled or intends to enroll, as
well as to any person as specifically required by state or federal law.
d. The right to challenge school student records does not apply to:
1) academic grades of their child; or
2) references to expulsions or out-of-school suspensions.
e. Disclosure is also permitted without consent to:
1) any person for research, statistical reporting or planning, provided that no
student or parent(s)/guardian(s) can be identified;
2) any person named in a court order; and
3) appropriate persons if the knowledge of such information is necessary to
protect the health or safety of the student or other persons.
4. The right to a copy of any school student record proposed to be destroyed or
deleted.
5. The right to prohibit the release of directory information concerning the
parent’s/guardian’s child.
a. Throughout the school year, the District may release directory information
regarding students, limited to:
▪ name
▪ address
▪ gender
▪ grade level
▪ birth date and place
▪ parents’/guardians’ names and addresses
▪ academic awards, degrees, and honors
▪ information in relation to school-sponsored activities, organizations, and
athletics
▪ major field of study
▪ period of attendance in school
▪ student photograph or photographs
b. Parent(s)/guardian(s) or eligible students may prohibit the release of the above
information by completing the directory information opt-out form available at
[insert URL] or by delivering a written objection to the building principal within
thirty (30) days of the date of this notice.
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Student Records – Notification of Parents and Student Rights
c. No directory information will be released within this time period, unless the
parent(s)/guardian(s) or eligible student is specifically informed otherwise.
6. The right to request that that information not be released to military recruiters
and/or institutions of higher education.
a. Pursuant to federal law, the District is required to release the names, addresses,
and telephone numbers of all high school students to military recruiters and
institutions of higher education upon request.
b. Parent(s)/guardian(s) or eligible students may prohibit the release of this
information by completing the directory information opt-out form available at
[insert URL] or by delivering a written objection to the building principal within
thirty (30) days of the date of this notice.
7. The right to file a complaint with the U.S. Department of Education concerning
alleged failures by the District to comply with the requirements of FERPA.
The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605