HomeMy WebLinkAbout09-20-2017 Minutes Special MeetingDr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent
3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525-4400 Fax (208) 529-0104 www.d93schools.org
Board of Trustees Paul Jenkins Amy Landers Chad Dance Greg Calder Scott Lynch
Bonneville Joint School District No. 93 is an Equal Opportunity Employer
Special Meeting September 20, 2017 11:30 AM Ammon Elementary Auditorium 2900 Central, Ammon ID I. Call to Order
Chairman Jenkins called the meeting to order at 11:42 a.m. II. Roll Call Amy Landers present Chad Dance present Greg Calder present Scott Lynch present Paul Jenkins present III. Welcome Visitors and Delegations Those in attendance were Superintendent Dr. Charles Shackett, Deputy Superintendent Marjean McConnell, Assistant Superintendent Scott Woolstenhulme, Chief Financial/Operations Officer Guy Wangsgard, Director of Curriculum & Instruction Jason Lords, Director of Maintenance & Operations John Pymm, Director of Safe Schools & Technology Gordon Howard, Director of Secondary Special Education and Federal Programs Julian Duffey, Community Relations and Communications Phil Campbell, D93News Samantha Williams, Bonneville HS Principal Heath Jackson, Hillcrest HS Principal Scott Miller, Hillcrest HS Athletic Director Wendy Johnson, Thunder Ridge HS principal Doug McLaren, Owner’s Rep Brad McKinsey, Headwaters Construction Logan Bingham, Eric Alba, Brent Douglas, and Board Clerk Mary Hansen. IV. Approve/Amend Agenda Pursuant to Idaho Code 74-204(4)(a), Chairman Paul Jenkins read the Motion and Order to Amend Agenda which included these additions: To add Thunder Ridge Student Enrollment to Items for Discussion. This request was received yesterday. He then asked for a motion to amend the agenda for reasons stated.
MOTION: Amy Landers moved to amend the Agenda to add Thunder Ridge Student Enrollment to Items for Discussion; this request was received yesterday. Chad Dance seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. Chairman Jenkins then asked for a motion to approve the agenda as amended MOTION: Chad Dance moved to approve the Agenda as amended. Scott Lynch seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. V. Board Training A. Public Input Procedure - Attorney Doug Nelson Chairman Jenkins invited Attorney Doug Nelson to present policy procedure on Public Input at Board meetings. Mr. Nelson reviewed the Board policies that relate to Public Input:
Policy 1510 Board Agenda Items states that Public Input is considered part of a regular meeting agenda, and if noted on a special meeting agenda; however, it is not required by Idaho Code to have Public Input at a board meeting. Policy 4105 Public Participation in Board Meetings provides the basic parameters for Public Input, such as Public Input will be restricted to one hour of the meeting and three (3) minutes per patron; choosing a spokesperson; comments or complaints about personnel or individual students will not be heard in a Regular and/or Special Meeting of the Board; explanation of non-response from the Board during the meeting relating to the Public Input comment; education should be the first priority in any comment. Policy form 4105F Notice for Request to Appear Before the Board explains the Public Input protocol in a public meeting and allows the Board Chair to know what the topic of the comment will be. The Chain of Command is also referred to on this form; if all channels have been exhausted, then the patron can bring this concern to the board. Inappropriate comments about district personnel or individual students will not be tolerated and the Board Chair may interrupt or terminate an individual's statement. Policy 4110P Public Complaint Procedure also lists the Chain of Command; if an issue is brought before the Board, the investigative information helps the board to make an informed decision. If any patron approaches a Board member privately, the Board member needs recognize the patron’s concern and ask the patron to submit a Uniform Grievance Concern form #4112F1 statement rather than compromise the board member’s judicial role. If a Board member wishes to respond to a patron’s comment during the meeting, a motion would need to be made to allow response. VI. Trade Agreement - John Pymm Chairman Jenkins invited John Pymm to update the board on Trade Agreement. Mr. Pymm had given the agreement to Attorney Doug Nelson for review; Mr. Nelson stated that there was no legal reason to oppose the agreement, that is was legally enforceable and articulates responsibility of both parties. The trade agreement is between Bonneville Joint School District 93 and the Church of Jesus Christ of Latter-day Saints (LDS); the District would trade two developed lots near Thunder Ridge HS for a LDS church-owned building on Iona Road near RMMS. The district will also allow an easement to access the lots from D93 property; access will not be permitted from Ladino to help control traffic in the neighborhood. Both parties had official appraisals filed and it is a fair exchange. Exchange would occur when improvements are finalized. Mr. Nelson advised that the approved appraisals be recorded in the meeting minutes. MOTION: Greg Calder moved to proceed with the Trade Agreement as presented and reviewed by legal counsel. Chad Dance seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. VII. Bid Recommendation - John Pymm Chairman Jenkins invited John Pymm to present bid recommendation. Mr. Pymm was still collecting documents before the Bonneville HS Little Theater renovation bid process would be complete. There was no further discussion. VIII. Items for Discussion A. Hillcrest Baseball Facility - Principal Scott Miller and Athletic Director Wendy Johnson Chairman Jenkins invited Principal Scott Miller and Athletic Director Wendy Johnson to present to the Board. Mr. Miller informed the Board of their unique request. Last spring, a baseball/softball training center was built at Hillcrest HS and Head Coach Scott Barr retired after 23 years of service. It was under his guidance that this top-notch facility was built. Many contributions came from the community. It is proposed that this training facility be renamed “S. Barr Training Facility” to honor the years and hours Coach Barr put into coaching for the Hillcrest Knights. District administration informed the Board that policy 9260 Naming of School and Educational Support Facilities states that facilities are not to be named after a living person; however, the final decision is up to the Board. John Pymm stated that Tom Campbell Gym in the District in named after a living person. Administration is concerned about repercussions of this decision. Chairman Jenkins indicated further discussion would be needed on topic and polled the board: Scott Lynch would like to discuss it more; Chad Dance would like to consider the policy and possible reason for more such requests; Amy Landers would want to discuss at another meeting; Greg Calder would want to review the policy in general. B. Thunder Ridge Student Enrollment - Doug McLaren, Scott Miller, Heath Jackson Chairman Jenkins invited Doug McLaren to discuss Thunder Ridge Enrollment for the new school and how the enrollments for Bonneville HS and Hillcrest HS would be considered. Our new school has been built for a reason, to relieve the overcrowding at BHS and HHS; however, we don’t want excess space at any school facility either! Both the
board policy #3010 Open Enrollment and IHSAA policies #8-14 Transfers and 8-14-9 Official Change in School Boundaries will be followed for students who live in the Thunder Ridge attendance area for enrollment and athletic participation. If a current BHS or HHS senior student who lives in the TRHS attendance area wishes to remain at their current school and not attend TRHS, they will need to open enroll at their current school for the 2018-2019 school year. Seniors will have first choice of where to attend, followed by juniors, sophomores, and then freshmen students. All open enrollments will be considered by the principal of that school. A possible lottery will occur if necessary for available student seats. Due to projected student enrollment, BHS and HHS will be 4A schools and TRHS will be 5A. Athletic eligibility will be determined IHSAA policy. Once athletic eligibility has been determined, students that fall outside of board enrollment policy wishing to change schools and be eligible to participate in athletics, will need to complete a hardship with the IHSAA or they will be JV eligible only. IHSAA policy 8-14-9 Official Change in School Boundaries states, “A student who transfers to another school as a result of official change in the school boundary shall be eligible provided the transfer is made to the school into which boundaries the student’s home has been annexed and that enrollment in that school is not later than the opening of the schoolyear following the official change of school boundaries. The student must have been attending school in his or her home district at the time of the change of the boundaries.”
C. Bond Discussion - Chairman Jenkins Chairman Jenkins opened discussion on bonding. He invited Scott Woolstenhulme and Marjean McConnell to present the 2018 School General Obligation Bond Proposal complied by the District administration. The document consisted of these specifications:
Piper Jaffray Bond Planning Summary
District Administration Proposal
o Elementary School $15,966,200 o Middle School $31,825,023 o Special Education Addition $8,595,955 o (Comparably, proposed large Middle school would cost $45,864,812)
Special Services Elementary Hub Plan
o Proposed to add to Summit Hills o Proposed completion in fall of 2019
Additional Projects for Consideration
o Transportation Bus garage options Renovate and stay on-site with offices in Annex building - $2million
Build closer to BHS with new garage - $3million Construct new facility off-site - $4million
Growth, Enrollment, Capacity, Modulars
Building Permit Numbers
Distinct 15-year plan o Includes BHS and HHS upgrades When the District bonds in March 2018 an elementary school could be opened in the spring of 2020 and a middle school in the fall of 2021. A March bond complicates the construction process; using a canned design could expedite the timing, but not guaranteed with any changes to the design and the type of building materials selected for the building. A 4.25% contingency plan is figured in on the total cost of construction; this helps eliminate risk and cover change orders. IX. Call for Agenda Items for Upcoming Meetings A. Teacher Comp Day - Friday, October 6, 2017 - No School B. Regular Meeting - Wednesday, October 11, 2017 - District Board Room - 7:00 p.m. C. Work Session - Wednesday, October 25, 2017 - Bridgewater Elementary - 11:30 a.m. D. Regular Meeting - Wednesday, November 1, 2017 - District Board Room - 7:00 p.m. E. ISBA Annual Convention - November 8-10, 2017 - Coeur d'Alene, ID F. Thanksgiving Break - November 20-24, 2017 - No School G. Work Session - Wednesday, November 29, 2017 - Cloverdale Elementary - 11:30 a.m. X. Adjournment Chairman Jenkins asked for a motion to adjourn at 1:54 p.m.
MOTION: Greg Calder moved to adjourn. Amy Landers seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried/not carried.
APPROVED: _________________________________________ Chairman ATTESTED: _________________________________________ Clerk Date: ________________________________