HomeMy WebLinkAbout11-29-2017 Minutes Work SessionDr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent
3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525-4400 Fax (208) 529-0104 www.d93schools.org
Board of Trustees Paul Jenkins Amy Landers Chad Dance Greg Calder Scott Lynch
Bonneville Joint School District No. 93 is an Equal Opportunity Employer
Work Session November 29, 2017 11:30 AM Cloverdale Elementary, 3999 Greenwillow, Idaho Falls, ID I. Call to Order Chairman Paul Jenkins called the meeting to order at 11:46 a.m. II. Roll Call Amy Landers present Chad Dance present Greg Calder present Scott Lynch present Paul Jenkins present III. Welcome Visitors and Delegations Chairman Jenkins expressed his appreciation for Cloverdale Elementary providing a home-made soup for the luncheon today! Those in attendance were Superintendent Dr. Charles Shackett, Deputy Superintendent Marjean McConnell, Assistant Superintendent Scott Woolstenhulme, Chief Financial/Operations Officer Guy Wangsgard, Director of Curriculum & Instruction Jason Lords, Director of Maintenance & Operations John Pymm, Director of Safe Schools & Technology Gordon Howard, Director of Secondary Special Education and Federal Programs Julian Duffey, Director of Elementary Special Education and Federal Programs Rex Miller, Community Relations and Communications Phil Campbell, Financial Committee member Mark Bird, Owner’s Representative Brad McKinsey, Headwaters managers Logan Bingham and Brent Douglass, NBW Architect Kevin Bodily, Renee Cook, Taja Davis, and Board Clerk Mary Hansen. IV. Amend/Approve the Agenda Pursuant to Idaho Code 74-204(4)(a), Chairman Paul Jenkins read the Motion and Order to Amend Agenda which included to add review of the Open Enrollment policy #3010 to the Agenda. These requests are time sensitive and were received yesterday. He then asked for a motion to amend the agenda for reasons stated. MOTION: Amy Landers moved to amend the Agenda as read. Chad Dance seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion carried. Chairman Jenkins then asked for a motion to approve the agenda as amended MOTION: Greg Calder moved to approve the Agenda as amended. Chad Dance seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion carried. V. Board Training - Mary Hansen, Board Clerk A. Board of Trustees Self-Assessment Chairman Jenkins invited Board Clerk, Mary Hansen to review the Board of Trustees Self-Assessment. She emphasized this self-evaluation would allow the board members to consider their role, the role of the superintendent, and the overall work of the Board. VI. Policy Review - Scott Woolstenhulme A. Open Enrollment Policy Chairman Jenkins invited Mr. Woolstenhulme to review the policy #3010 Open Enrollment policy and the open enrollment parent letter. The District’s focus for open enrollment as Thunder Ridge High School opens in the fall of 2018 will help with teacher placement and transportation needs. It is important for the District to follow Board policy and to stay in line with Idaho High School Activities Association (IHSAA) rules and regulations. Senior students will have first choice, followed by the other grade levels in order. The parent letter will go out later this week.
VII. Bond Discussion - Chairman Paul Jenkins A. Deliberation of Possibilities Chairman Jenkins opened discussion on building/bonding possibilities. He encouraged the Board to consider all the options. Kevin Bodily, of NBW Architects, selected to be the architect for the new building options, presented schematic site plans for the different building options: 1) elementary school site west of Thunder Ridge HS near Crowley Road; 2) elementary and middle schools east of Thunder Ridge HS off of 1st Street; and 3) Redrock site for new elementary school. Discussion points were:
Access into the Redrock property is limited to only one way in or out; this will cause neighborhood congestion, increased parent traffic, and emergency vehicle access issues.
Via the phone, financial advisors from Piper Jaffray reviewed with the Board the current bonding capacity and levy planning summary. Projected total tax rate increase per $1,000 in 2019 from bond election will be $0.00.
Future supplemental levies, maintenance/operation levies, and plant facility levies will not impact the financial assumption model over time. Remaining debt capacity increases as bond payments are made.
Property previously purchased at a good price by the District is sometimes traded to meet the current needs of the District. Schools will be being built either on acreage owned by the district or other options yet to be negotiated.
Building an elementary and/or middle school at the Thunder Ridge property is a more centralized area for District growth and will lessen traffic problems.
Bussing could be shared between elementary and middle schools if built in same location.
Special needs programs could benefit from being located near the new high school.
If Hub is not built with the next bond, the special needs programs would be expanded in the current school locations: Discovery, Summit Hills, and Mountain Valley.
Future planning needs to include future school building planning as families continue to grow and move in.
To push off building an elementary school now would require trailers to be moved from the high schools to the existing elementary schools; however, moving trailers is very costly. Trailers will not be sold, but kept for future use; they solve problems not yet seen.
Trailers would be used for general education classrooms and not for additional special education programs.
Renovations/upgrades for Hillcrest and Bonneville high schools are planned for 2022; however, improvements might need to happen sooner.
Construction costs are based on past projects; new designs and supply and demand could impact final construction costs. The sooner we build, the more likely it will cost less than waiting to build in the future.
Classroom space cannot be prioritized; the decision on which school is best to build is a political decision.
Elementary boundaries will need to be realigned as new schools are built.
From political viewpoint, the next bond needs to reflect the needs of the district.
Patrons are encouraging Board to build what is necessary and to get it done all on the same bond. The Board plans on voting on the Bond in the December 13, 2017 regular meeting; the Bond Resolution is due to the election office by January 22, 2018 in preparation of the March 2018 election. Greg Calder was excused at 1:30 p.m. VIII. Call for Agenda Items for Upcoming Meetings Chairman Jenkins called for agenda items. Another work session will be planned for Wednesday, December 6, 2017 at 11:30 a.m. in the District Board room. A. Regular Meeting - Wednesday, December 13, 2017 - District Board Room - 7:00 p.m. B. Work Session - Wednesday, December 20, 2017 - Hillview Elementary - 11:30 a.m. C. Christmas Break - December 25, 2017 - January 5, 2018 - No School D. Regular Meeting - Wednesday, January 17, 2018 - District Board Room - 7:00 p.m. E. Work Session - Wednesday, January 31, 2018 - Tiebreaker Elementary - 11:30 a.m. IX. Adjournment Chairman Jenkins asked for a motion to adjourn at 1:52 p.m. MOTION: Amy Landers moved to adjourn. Chad Dance seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion carried. APPROVED: _______________________________ ATTESTED: _________________________DATE: ________________ Chairman Clerk