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HomeMy WebLinkAbout05-27-2015 Minutes Special Meeting-Work SessionDr. Charles J. Shackett, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 529-0104  www.d93schools.org Board of Trustees  Annette Winchester  Kip Nelson  Amy Landers  Brian McBride  Jeff Bird Bonneville Joint School District No. 93 is an Equal Opportunity Employer Marjean McConnell, Deputy Superintendent Special Meeting May 27, 2015 BOL and TCHS Student Councils District Office 11:30 AM I. Welcome Visitors and Delegations Chairperson Winchester welcomed the following: Janelle Seedall, LoAnn Belnap, Karla Harris, Adam Frugolli, Amy Hales, Kirsten Johnson, Owen Hamilton, Renee Cook, Britney Shufflliff, Scott Nielson, Scott Lyree, SueAnn Dabell, Katie Kress, and Melissa Nielson II. BOL and TCHS Student Councils Presentations Ty Salsbery is the principal of Bonneville Online Schools and Telford Academy. He introduced the following: Abby Jensen will graduate as a senior this summer. Nick Boland, a sophomore that has participated in the online school for six years. Nick reported that they have 157 senior credits and 200 total credits earned at the school this year. They will have 27 seniors who will graduate at the end of the school year. He is a sophomore and has finished all his science classes so far. He will graduate as a Junior and plans on participating in dual enrollment online at BYU and online college during his senior year at BYU. Abby Jensen will be graduating a year early this year and will be moving to Salt Lake City to train with Ballet West next fall. She will be taking a few classes at BYU Salt Lake Center or the University of Utah while working with Ballet West. The online school has been very flexible with her individual schedule and allowed her to pursue ballet along with her school work. Mr. Miller informed the Board that TCHS has raised almost $100,000 in donations to the school this year. Those funds keep the school running. They have had a lot of things donated that in the past they have been able to sell. As they have looked at the Board Policy, it is a little vague in some areas. The hope is that the school will be able to use those things that are donated for the benefit of the school. He asked for clarification from the Board on these issues. Breanna Miller is the studentbody president at Technical Careers High School. They just held an Industry Day where businesses came to the school to help students find out how they can go into that career from whatever course they are in at the school. . After attending, she realized the different careers out there that are different than just in a body shop. She could go do construction parts and paint them. There are other industries that need painters and that has helped her. There were a lot of applications distributed that day. The activity was beneficial not only for the students but also the community. The community was able to be involved and learn what the school is about. She likes that the school is expanding a lot this year. Many of the students have been featured on the District Facebook page and that is good. Her two younger brothers are looking up to TCHS and want to be involved as soon as possible. Alex Steen is the student body vice-president at TCHS. They have done a lot of cool stuff this year. The industry day was the best activity of the year. Everyone came together and the kids realized that there is something more than the jobs they now have and they already have the capabilities to go into something different. He is excited to see the school expand. He also has a younger brother who is excited the join the school. He hopes that students will get more opportunities and more and better math classes. In government class they were learning about the process in becoming a citizen. They were able to come up with a caricature and then go through the naturalization process. His character is a man from Italy who has been living on a visa for a few years. He lives at the White House at 1600 Pennsylvania Avenue and is a meatball vendor at the Yankees games. He is wearing his Yankees jersey for that activity. Scotty Miller is the activities leader at TCHS. They build a parade float and took it to both homecoming parades. They came together and built the float. It was a good experience for students at a school that focuses on building things. They recently did a car smash fundraiser. D and C salvage donated a wrecked car. They put it in the middle of their court yard, had a barbeque, and let people pay to take a few whacks at the car with a sledge hammer. These activities draw some attention to the school and they pride themselves in having those kinds of fun activities. It is a fun school and good environment for people. He is excited to see the school expand and for future student councils to have the opportunity to create fun activities. Chairperson Winchester asked if there were questions or comments from the Board. Mr. Nelson wondered if they would be able to repair the smashed car. It is probably irreparable. Mrs. Landers wondered if Breanna is still only two girls at the school. That is true. She hopes that it will become a little friendlier to girls who want to participate. Many girls like this kind of education but try to hide it and stay with the traditional school setting. She likes being a role model for people who really like to do something like this. There are a few more females in the junior class. There are 38 females that currently participate in the program. With the classes that are going to be added next year such as nursing and EMT, more girls may be willing to participate. TCHS will have 25 graduates and BOL will have 13 walking and they have already issued six diplomas. That is double of Bonneville Online’ s graduation from last year Annette wanted wish them all good luck and the Board is proud of them. Chairperson Winchester asked if the students had any questions or comments for the Board. TCHS appreciates the opportunity to meet with the Board twice during the year. III. Call to Order Chairperson Winchester called the meeting to order at 11:53 a.m. IV. Roll Call Those Board members in attendance were Chairperson Annette Winchester, Vice-chairperson Kip Nelson, Treasurer Amy Landers, and Brian McBride Trustee Jeff Bird arrived at 12:05 p.m. and left at 1:20 p.m. Others in attendance were Superintendent Chuck Shackett, Deputy Superintendent Marjean McConnell, Director of School Improvement and Technology Scott Woolstenhulme, Communications Liaison Phil Campbell, Director of Human Resources Shalene French, Chief Financial/Operations Officer April Burton, Elementary Special Education and Federal Programs Director Rex Miller, Secondary Special Education and Federal Programs Director Julian Duffey, Principal Ty Salisbury, Principal Craig Miller, Child Nutrition Director Heather Plain, and Board Clerk Valerie Messick. V. Amend/Approve the Agenda Chairperson Winchester called for a motion to approve the agenda. MOTION: Amy Landers made a motion to approve the agenda. Kip Nelson seconded. The vote was 4 in favor, with 0 against and 0 abstentions. Motion was carried. VI. Consent Calendar A. Alternative Graduations LHS Students TCHS Student B. Idaho Digital Learning 2015-2016 Memorandum of Understanding C. Quit Claim Agreement D. Surplus Items E. Trip Requests 1. BHS Ballroom Dance Team to travel to Anaheim, CA to perform at Disneyland June 6,2015 to June 13, 2015 2. BHS HOSA to change the travel dates to Anaheim, California from June 22 through June 28 to June 20, 2015 to June 30, 2015. Chairperson Winchester asked if any Board Member would like to remove any item from the Consent Calendar to the Regular Agenda. Hearing none, she then asked if any Board Member had any questions with regard to the Consent Calendar. Chairperson Winchester asked the administration to go through the policy on donated or surplus items and make appropriate changes in order to support the TCHS programs. Chairperson Winchester called for a motion with regard to the Consent Calendar. MOTION: Brian McBride made a motion to approve the Consent Calendar. Amy Landers seconded. The vote was 4 in favor, with 0 opposed and 0 abstentions. Motion was carried. VII. Negotiations Agreement – Marjean McConnell Chairperson Winchester asked Mrs. McConnell to Discuss the Negotiation agreement with the Board. Mrs. McConnell distributed copies of the new Master Agreement to the Board. The changes in red so the Board knows what they are. There were no changes in the following sections; definitions, leaves, teacher rights, and grievance policy. Under working conditions they added extra duty leave and will allow teachers to earn a school business day for covering other classes during their prep period. This will help encourage teachers to cover other teacher’s leaves and will free up subs to take a full day job. These will be approved by the administrator. Staffing indicates that the District will appropriate staffing to the schools and the PLC will decide where the staff will serve. This what has been happening in the District but will codify the practice. The study committee has been eliminated. Insurance shows the increase from last year and that the District will pay that premium for full time employees. We joined statewide schools so it actually decreased from 8% increase to 7% increase. The big change is in the salary schedule. It is different from the salary schedule that we have had before. It is the career ladder and teachers placed in cohorts based on their experience and education showing their base salary. We will pass through the money that the state allocated for BA+24 and the Master’s Degree. She is pleased that they were able to work it out with the teachers association and move to a cohort salary model. Mrs. Landers wondered what it take to move up to a different cohort. Right now there is no movement between cohorts provided. This is the first step. For it to be a true ladder, you have to be able to climb so hopefully that will be addressed in the legislature next year. This model of funding was based on where the teachers were this year with education and experience. We used that data to place our teachers in cohorts. Hopefully next year, teachers will be able to have more information regarding what they need to do to move up to other cohorts. The teachers ratified this agreement yesterday. Everybody got a raise and teachers were happy and felt really good about it. They added a stipend position for a school based web manager and special programs as well. They also added three additional days for the school psychologists’ work calendar. Abby Annis was able to email each teacher what their salary would be and what cohort they were placed on based on their experience and education. Teachers were able to come to the ratification with that information in hand and that really helped. She appreciates the teachers association and the District is able to work well with them and solve problems as we go. The mediator has helped by giving advice and keeping us out of labor relations law suits, etc. He has been a great asset to the negotiations process. Chairperson Winchester asked Mrs. McConnell and Superintendent Shackett to let the teachers know that they are our best asset beside the students. We were proactive in going to pay for performance, differentiated pay, as well as the cohort model. These have worked out well for our teachers. Mr. McBride is impressed with the District staff that made this happen and appreciates all the dedicated work. Chairperson Winchester then asked for a motion with regard to the Negotiation Agreement. MOTION: Amy Landers made a motion to accept the Negotiations Agreement. Kip Nelson seconded. The vote was 5 in favor, with 0 opposed and 0 abstentions. Motion was carried. VIII. Items for Discussion A. Bond Election Recap and Moving Forward - Chuck Shackett Chairperson Winchester asked Dr. Shackett to discuss the Bond Election and Moving Forward as well as Recount information with Board. It was a close election. As a Board in July they will need to start discussing the next step. Dr. Shackett asked Mr. Woolstenhulme to clarify the three estimates on the costs of construction of a middle school or junior high so it will be on the record. Mr. Woolstenhulme discussed the estimates for building a middle school or junior high with the Board. He stated that they never fully vetted with our architects the cost of a middle school or junior high because that was not the plan that was set before the voters. There was discussion regarding this option prior to the bond. Dr. Shackett asked to publish information on the website so voters could access information prior to the bond election. Information was taken from a national publication, School Management, which provides an annual report regarding the changes in school construction costs on a national level and on a regional level. The information has been on the website for a while supporting our architects estimate for building a high school because there was push back on the estimate of the high school. Last week right before the bond election, there was discussion about the viability of the option to build a middle school or junior high school. Dr. Shackett and Mr. Woolstenhulme talked about these concerns and decided that information should be offered regarding the costs of building a middle school or junior high school Mr. Woolstenhulme looked at the regional reports to discover whether there is a 4% - 5% increase in costs per year. He used the national magazine so he could document construction costs since 1995 that shows the cost of $100 per square foot in 1995 to $243 for a middle school now. That comes out at 4.5% which substantiates the numbers the architects have been quoting. If we say something, we really need that to be backed up with documentation that we can point people to and show where the information is coming from. The chart shows a median cost per square foot and per student. We don’t use the per student cost. If you look at the cost as a one year item it looks very expensive but if you look at it over 75 years that the high school would last, it is not that expensive. The next chart shows the median cost per square foot for elementary schools, middle schools, and high schools. The cost for the region that Idaho is put in is 350 per square foot which is astronomical compared to what we have been estimating. He moved back to Region 10 medians which includes Montana, Wyoming, and Utah. Those states have an average of $236 dollars per square foot which is much more in line with the estimates we have been given. This a total construction cost. Whenever we talk about construction costs, we need to include building the school, the site development, engineering, architectural work, etc. We have had this discussion with the school board over the last year. If we build a 1200 student junior high, we would be in a real predicament in about 5 years because we would need another high school and another junior high to accommodate the growth if we were to leave the 9th grade in the junior high. There is a dilemma regarding what to do with the 9th grade. There is not a clear platform at this time because it wasn’t in our plan. So they had to guess on what they would need to do. They looked at 1500 student junior high so the District would not have to bond again in five years. So that was calculated using a 1500 student building time $236 per square foot that equals the $51 million that Dr. Shackett referenced in his discussions about the bond with the media and emails to other people. Mr. Nelson wondered why the middle school cost is the highest of the three estimates. You are talking about small sample size and it will show anomalies. There is a lot of variability when building schools and either developing or not developing sites. Those anomalies showing a higher cost for a middle school than high schools across all of the regions. It could be because many small areas don’t build middle schools, but use the high schools to house middle school students. Also the information shows that comparatively small high schools are being built. The median size was 1185 students in Arizona, Hawaii, Nevada, and California. There are huge high schools in these areas as well but that is not the typical high school from these numbers. Our 1500 school is much larger than any in those regions. The cost shown is actual construction costs and does not include any contingencies but site development would be included. After the election, Mr. Bird was concerned that the estimates were too high so he got an estimate from VCBO Architecture in Utah that were quite a bit lower. Mr. Woolstenhulme contacted Hummel Architects who gave him a full detailed spreadsheet showing the breakdown on the estimate of costs of construction for a 1000 student middle school in Twin Falls. He then used a 1500 student number and showed those numbers hanged with that calculation. Basically, we have three comparisons: the National from School Planning and Design which is $53.1 which is comprehensive, Hummel using a 1000 student middle school model increasing it to a 1500 student model which was $46.4 million and VCBO that was just over $41 million. Mr. Woolstenhulme is not sure whether that includes the management, design, and testing because he doesn’t have a line item breakdown of that estimate. Three is $3.8 million in the costs that include management design, and testing that Hummel has identified in their estimate, When asked if those numbers were include in the estimate he received, Mr. Bird responded that he will get the numbers but the original estimate was from a school they are building in Utah. .Mr. Bird will get whatever VCBO has when that is available. Mr. Woolstenhulme stated that for clarification purposes, the District used the information that they had at the time to publish on the website so people who had questions would have a fair and viable source they could go back to and understand where the estimate is coming from. Chairperson Winchester asked for any question or need for clarification from the Board. Mr. Bird wanted to know what was included in the Twin Falls Middle School. Mr. Woolstenhulme will send a copy of the spreadsheet to Mr. Bird. B. Recount Information - Chuck Shackett The canvass of the election was held Friday and individuals have 20 days to ask for a recount. The Board could support a recount. Mrs. Kress from the Advocates for Education has had an overwhelming response from District patrons asking for a recount. The Advocates have money collected and are prepared to request a recount for all precincts. Valerie Messick discussed the recount procedures with the Board. Any request for recount must be submitted in writing within 20 days of the Canvas. Once a recount is finished an appeal may be made. A ruling on an appeal is final. Chairperson Winchester then asked the Board as well as newly elected trustees to give their thoughts. Paul Jensen would walk away because he doesn’t believe a recount will make a difference. Greg Calder would support asking for a recount especially if District funds will not be used. Brian McBride has had many people talk to him who want a recount so he feels it needs to be requested even though it will not make a significant difference to the outcome. Amy Landers has also had a lot of people asking for a recount. She supports a recount. Kip Nelson agrees that it may not change the outcome but with the concern over some of the new scanning devices. He feels that it needs to be done. It will be a peace of mind for many of our patrons. He doesn’t think it will make a difference in the outcome as well. Jeff Bird feels that it needs to be done because the margin was so close. He doesn’t believe the outcome will be any different. Chairperson Winchester stated that the elections office does an amazing job. She supports a recount for the patrons, the Advocates, and students. She doesn’t believe that there is an error that could be attributed to anyone. It appears that the Board is behind the Advocates. The Board won’t be voting but will just let the Advocates handle it. Katie Kress has full confidence in the elections office but with how close the vote was and the new equipment, they just want to double check to make sure there wasn’t any error. Chairperson Winchester thanked the Advocates for an amazing job in supporting the Bond Proposal and representing our students.. C. DDK Program - Julian Duffey, Rex Miller Chairperson Winchester asked Mr. Miller and Mr. Duffey to discuss the DDK Program with the Board. This year we have seen a lot of growth in the Extended Resource Room (ERR) and the Development Delayed Kindergarten (DDK) that is housed in the same building. They would like to create a third DRR room that would serve k-2, 3-4, and 5-6 and blend in the DDK kids. They wouldn’t serve as many DDK students (about 4-6 students) with this model. Most of those students would stay at their home schools with their typical peers and same age peers. It makes sense to make this change so the DDK students can be served with their typical peers at their neighborhood schools beginning in kindergarten and not being required to move back to their regular schools after kindergarten. The model we have doesn’t allow education in the least restrictive environment. Mr. McBride wanted to know if it was an overcrowding problem or if this a better system. It is a better system and gives us an opportunity keep the kids that will stay with the program to remain in the same school and those who can learn at the regular schools can start at that school and remain there. Chairperson Winchester asked if there were more questions. Hearing none, she then moved on the Telford Academy information. D. Telford Academy 1. Mascot and School Colors for Telford - Ty Salsbery Chairperson Winchester asked Mr. Salsbery to discuss the proposed Mascot and School Colors for Telford Academy with the Board. Mr. Salsbery is concerned about school culture and school pride and noticed that Telford has never had a mascot or school colors and asked permission to move forward with getting this to happen. He is at the meeting to present what the students and staff have come up with and asking permission to move forward. They chose a baby blue and orange color. The mascot would be a diamond hawk with emphasis that with the pressure comes the diamond. The diamond is separated into 4 quadrants and every time a student phases up on their way out of Telford, a tee shirt will show their progress. It is a visual reminder that puts ownership on the students to improve academically, social, and personally and then to transition back into the regular comprehensive school setting. 2. Telford Calendar - Marjean McConnell Chairperson Winchester asked Mr. Salsbery to discuss the proposed Telford Calendar with the Board. Since Mrs. McConnell was called out of the meeting. Mr. Salsbery stated that requiring the students to start school at 7:00 a.m. is hard for these kids and puts them behind the 8-ball to begin with. They will start at 8:00 a.m. next year so the kids are a little more rested and ready to start school so they can start to make the improvements that will allow them to phase back into Rocky Mountain or Sandcreek. The demographic is already academically low and they need to build a culture and pride with behavior interventions that will give the students the support they need to move forward to be able to be successful at the high school level and earn a diploma Telford is a turnaround school and will always will be so. Building culture and school community is a priority for them. Mr. Pymm, former principal, is excited to see things continue to move forward at Telford. Mr. Pymm stated that Mr. Salsbery has done a great job of setting down with the staff and working together to bring about these positive changes. Mr. Pymm applied for a $100,000 school improvement grant for Telford last year. Through that grant, every student has a lap top. This gives them access to various supplemental curriculum. This year they got a $3800 grant in addition to what they got last year for purchasing an online library so they won’t have to worry about loss or damage to physical books. They won’t have to worry about inventory but students will be allowed to read the same book at the same time online. In addition to changes in daily schedule he is asking for a change in their school calendar. They are trying to give their small three teacher staff as many resources as they can. He is proposing that they have no student days on April 6th and 7th so teachers and social worker can attend a prevention conference to help with the students, their families and building relationships with their school community. Instructional contract hours are well above the middle school requirement without those two days. If the Board approves, this conference would benefit their students and staff greatly. They sent two staff members this year, really need to help the whole staff so they can get ideas for alternative schools throughout the state. Mr. Salsbery wants to emphasize building relationships with families. This would get the faculty and staff one step closer to having the tools and ability to have conversations with the families. There is a concern that other school would like to take advantage of this type of flexibility. That cannot be done in a larger school. This will not be a precedence. Telford is a small school and small staff. This will not affect instructional time. The state requires 900 minimal instructional hours for middle school students. The District moved up the number of instructional hours last year when the State talked about moving to 990 hours. They state stayed with 900 so Telford has plenty of instructional time. The Tall Cop will come to the October in-service to talk to the secondary faculties. This an incredible presentation about drugs and safety. There will be a parent night offered as well. Chairperson Winchester asked for a motion with regard to the requests presented. MOTION: Kip Nelson made a motion to accept the recommendation the change the Telford school calendar. Brian McBride seconded. The vote was 5 in favor, with 0 opposed and 0 abstentions. Motion was carried. E. Football Review - April Burton Chairperson Winchester asked Mrs. Burton to discuss the Football Review with the Board. Last fall some parents asked for a review of the funds that went through the football program. This was generated by a several items. There was an increase in fees, camp costs, and pay to play. The Board asked Mrs. Burton to review the football program. She reviewed all the revenue and expenditures from 2010 through 2014. Because there was a public records request made for that time frame. So her department reviewed that time frame. There were two head football coaches during that time. They found a lack of supporting documents for expenditures in the early years. In the last couple of years, there has been a lot more over sight because of the accounting program that has been implemented in the high schools. She has seen great improvement in the processes of the football program. They interviewed assistant coaches, managers, and trainers to talk about the processes that were going on in the program. They found that the District has not established good procedures for the schools to follow. Over the time frame, both coaches held football camps. We talked to the professional standards commission and they indicated that holding these camps in the summer is not a conflict of interest because it is in the summer when these coaches are not on contract. It is their off time and are able to hold their own summer camps. The first couple of years, all the Summer Camp transactions ran through the District. That is not happening now because it is not a District sponsored camp. Summer camps are not the District’s but the individual coaches’ camps. One of camps are using the Bonneville name. That was very confusing to parents being able to know where the money is going. Coach Armstrong has changed the name of his camp and running it through an LLC. The checks will be made separately to the football camp and not the football program. That seems to be part of the confusion this year. There appeared that money was going all over. Through the interview process it appeared that all money was going to the right places whether it was owed to the camp or the District. Prior practice was that the money was given to the coach and then distributed either to the District or the coach for the camp. All money for District sponsored football now goes directly to the bookkeepers for accounting. They implemented a new receipting program two years ago that didn’t allow for this type of confusion. Everyone now understands the reason for using the program even though that is somewhat cumbersome. The other area that she found was that the District didn’t have good procedures in place for fund raising. One of the biggest fundraisers for the football program is the Bee cards. They have been great money makers. One of the past practices was that students were given cards free as an incentive to sell cards. Those practices have been changed at the schools so they no longer have that option. Mr. Jackson has made changes to practices and procedures for all the fundraising for all the different programs. Implementing new practices and procedures has been a challenge but we are on our way. Mrs. Burton has asked the auditors to review secondary schools every year to look at everything the finance department reviewed to make sure there was nothing missed. The finance department looked at every player and every fee that could have been collected. The process took her department a lot of time. Mrs. Burton has asked Judy Brower to review everything that the financial department did to make sure they didn’t miss anything. She will be interviewing people at the schools to make sure the practices are in place. If there are any findings, the Board will receive that information sometime in late September with the audit report. All money for fundraisers will go to the bookkeeper. We want to be sure that all the money is accounted for. The issue is the practice of incentive to players to get them to sell cards. This isn’t just for football but all fundraisers. We will establish forms so all money from the students is accounted for. Non-school sponsored clubs are separate and will not be accounted through the schools. There was a question regarding whether the principals train the coaches and advisors for the clubs that are sponsored by the District. They are working with TCHS teachers as well. The District needs more written procedures and to improve training procedures. There was a question regarding whether we can ask the coaches not to require kids to participate in the camps if they want to play. Attending a different camp should also count. Coaches cannot mandate an out of season camp or practice. Mrs. Burton will share the concerns. They can only coach two kids at a time. We need to teach the coaches. F. Budget Information - April Burton Chairperson Winchester asked Mrs. Burton to discuss Budget Information with the Board. She talked about the general fund. The whole budget will be in the BoardBook packet for the June meeting. She will post a notice of Budget Hearing and the actual budget summary in the newspaper before the hearing. Mrs. Burton requested a fee hearing in June as well. TCHS has requested new fees for supplies for three new programs that will begin next year. The new programs will include Emergency Medical Technician, Information Technology, Agricultural program they are asking for $10 for plant sciences, $25 for small engines, and $25 for landscape design. Bonneville High School is requesting $10 fee for zoology class. Child Nutrition wants to be able to rent grills for $50 to provide for setting them up, propane costs, cleaning, etc. We can charge fees for supplies. If there is someone who can’t pay the fee, there is a way to help them. If the current fee doesn’t increase more than 5% it is not required to be part of the fee hearing. The fee is not for the credit but for the supplies needed for the class. Any new fee will need to be placed on the hearing agenda. We need to increase lunch fees because of the fees required by Healthy Hunger Free Kids Act. This is because of the requirement that is built into program. We will be increasing the lunch fees. Only one is required to be on the fee hearing. We are requesting the elementary student lunch fee be increased by five cents to $2.15. The secondary student lunch will increase 15 cents and the adult lunch will increase by five cents to $2.50. Heather hates to raise prices. She wants to keep the elementary fees down and make some changes in secondary fees. There is a target of $2.70 for a paid meal and it is a weighted average. We need to steadily raise the cost to make the difference between a paid meal and a reduced price meal. Chairperson Winchester stated that there are people interested in donating to the lunch program for lunches at the end of the year that they are never reimbursed for. There is an account so people can donate to offset charges that are left. They can also donate to a specific individual. The charges have been controlled this year. The Board’s support of charge policy has helped to get the charges under control. Mrs. Burton recapped the assumptions used for creating the budget for the general fund for next year. It is based on the students we have in place. She moved everybody up one grade. We typically have a 300 student growth. This next year we will lose 245 students from Harmony Education. With that she is predicting a fall enrollment of 11,708. Mrs. Burton will budget for an average of 95% attendance. Qualification for support units is based on students that show up. The support units will remain essentially the same but we will receive additional funding because the state has increased base salaries for administrators and classified personnel by 3% as well as increased certified funding for the career ladder model. We have also received an increase in discretionary funds. That has given us a little over $1.7 million in funding. We are expecting an increase in workers comp premiums and insurance costs. We may look at self-funded insurance. Mrs. Burton is estimating the ending fund balance will be at 5.5%. That is only if we qualify for the emergency levy. If not, we will have to use some of the fund balance to offset the student increase. That could take it down to 3%. Mrs. Burton invited the Board members to meet with her individually or two at a time to go over the whole budget and to answer any questions. She also showed historical data from 2008 – 2009. Chairperson asked if there were any questions. Mrs. Landers wondered what Pocatello is using their supplemental of $9 million for. It supplements everything that they do from their general fund. They can increase salaries using this funding. Several districts pay their psychologists 20% more than we do. She thanked Mrs. Burton. G. Board Scheduling - Annette Winchester 1. .Board Graduation Dinner Date and Place Chairperson Winchester asked the Board to set a date, time, and place for a Graduation Dinner with the Administration. The Board decided to meet on Monday June 1st after the Technical Careers High School and Bonneville Online Seniors Graduation. Dr. Shackett will make a reservation and let the Board know where to meet. 2. Set a Date for the Board Retreat and Training Chairperson Winchester asked the Board to set a date, time, and place for the Board Retreat. Mrs. McConnell will reserve Elk Creek Ranch in Island Park. She will let the Board know if those dates will work. July 20th and 21st. would work for those present. We could have Doug Nelson do some training. Public records requests, governance, open meeting law, etc. Brian likes the idea of two days. Use one day to talk about each department and acquaint the Board with what is going on in the District. Mrs. Messick will let Mr. Bird know of these dates. Chairperson Winchester asked if any Board Member would like to add any items to an upcoming meeting agenda. Hearing none she moved on to Executive Session. IX. Call for Agenda Items for Upcoming Meetings A. Technical Careers High School and Bonneville Online Seniors Graduation - Monday, June 1, 2015 - Kip Nelson Speaker B. Hillcrest High School Seniors Graduation - Tuesday, June 2, 2015 - Brian McBride Speaker C. Bonneville High School Seniors Graduation - Wednesday, June 3, 2015 - Annette Winchester D. District Picnic - Thursday, June 4, 2015 - Bonneville High School Cafeteria - 11:30 a.m. - 1:30 p.m. E. Lincoln High School Seniors Graduation - Thursday, June 4, 2015 - Jeff Bird Speaker F. Regular Meeting-Budget Hearing - Wednesday June 10, 2015 - 7:00 p.m. X. Executive Session Chairperson Winchester announced that the Board will enter into Executive Session pursuant to Idaho Code Section 67-2345 (1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. She then asked for a motion to move into Executive Session for the Reasons stated. MOTION: Kip Nelson made a motion to move into Executive Session for the Reasons stated. Amy Landers seconded. The roll call vote was Jeff Bird not present Brian McBride yes Amy Landers yes Kip Nelson yes Annette Winchester yes Chairperson Winchester asked Dr. French to discuss personnel matters with the Board. Employee G15 they will not renew the contract. For the employee on probation, it is not looking very good. The others will still be on probation into next year. This has been a positive influence on one of the individuals. Chairperson Winchester then asked for a motion to move out of executive session. MOTION: Brian McBride made a motion to move out of executive. Kip Nelson seconded. The vote was 4 in favor, with 0 opposed and 0 abstentions. Motion was carried. XI. Adjournment Chairperson asked for a motion to adjourn at 1:45 p.m. MOTION: Brian McBride made a motion to adjourn. Kip Nelson seconded. The vote was 4 in favor, with 0 opposed, and 0 abstentions. Motion was carried. APPROVED: _____________________ Chairperson ATTESTED: _______________________ Clerk Date: _______________________