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HomeMy WebLinkAbout04-25-2018 Minutes Work SessionDr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525-4400 Fax (208) 529-0104 www.d93schools.org Board of Trustees Paul Jenkins Amy Landers Chad Dance Greg Calder Scott Lynch Bonneville Joint School District No. 93 is an Equal Opportunity Employer Work Session Amended Agenda April 25, 2018 11:30 AM District Board Room I. Call to Order Chairman Paul Jenkins called the meeting to order at 11:44 a.m. II. Roll Call Amy Landers present Chad Dance present Greg Calder absent; arrived 12:03 p.m. Scott Lynch present Paul Jenkins present III. Welcome Visitors and Delegations Those in attendance were Superintendent Dr. Charles Shackett, Deputy Superintendent Marjean McConnell, Assistant Superintendent Scott Woolstenhulme, Chief Financial/Operations Officer Guy Wangsgard, Director of Instruction & Learning Jason Lords, Director of Maintenance & Operations John Pymm, Director of Safe Schools & Technology Gordon Howard, Community Relations and Communications Phil Campbell, D93News Samantha Williams, Hillview Elementary Principal Dr. Elise Saffle, and Board Clerk Mary Hansen. Lincoln High School Student Council members in attendance were President Emilee Russell, Vice President Criuz Dixon, member Emma Sargent, Student Council Advisor Emily Freeman, and Principal Lance Miller. IV. Amend/Approve the Agenda Pursuant to Idaho Code 74-204(4)(a), Chairman Paul Jenkins read the Motion and Order to Amend Agenda which included the addition to add a Proposed Boundary Changes to Items for Discussion. This request is time sensitive and was received Monday afternoon. He asked for a motion to amend the agenda for reason stated. MOTION: Amy Landers moved to amend the Agenda as read. Chad Dance seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion carried. Chairman Paul Jenkins then asked for a motion to approve the agenda as amended. MOTION: Amy Landers moved to approve the Agenda as amended. Chad Dance seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion carried. V. Lincoln High School Student Council Presentation Chairman Jenkins welcomed the Lincoln High School Student Council. Principal Lance Miller introduced Student Council Advisor Emily Freeman. The students who presented were President Emilee Preston – she reported the goal of Student Council this year was to unite as a school; they organized many outside activities including the annual student car show, where students could show-off their cars. During the fall spirit days included fun and different dress up days. Council member Emma Sargent reported about the food drive held near Thanksgiving; 175 cans of food were collected. For Christmas and Valentine’s holidays, student could buy a candy gram to send a friend a sweet treat. They cost a $1 each. Vice President Criuz Dixon reported on the spring spirit day, when even teachers got involved! The Council is planning a senior BBQ. Student Council Advisor Mrs. Freeman stated there was good student participation this year. VI. Items for Discussion A. Proposed Boundary Changes Chairman Jenkins opened the continued discussion for boundary changes and format for community meeting. The District administration did not have any new information on the previous presented boundary changes proposals. Chairman Jenkins directed the administration to send out the Community Information Meeting notices to the entire district and to identify the specific areas affected by proposed changes. Proposed boundary changes 1, 2A, and 2B will be presented at the meeting for public input. Proposal 1: move Iona students in the east Falls Brook area to Tiebreaker; Proposal 2A: move Woodland Hills students west of Ammon Road to Hillview; and Proposal 2B: move Woodland Hills students west of Ammon Road to Ammon Elementary and move Ammons students north of 25th Street to Hillview. When looking at boundary changes, impacting the least number of students and families is ideal; however, creating island attendance areas and not having a continuous boundary is not best. With the onset of many new developments coming soon could cause another boundary change. The District administration’s key focus is on creating boundaries that will not change within seven years. Mr. Woolstenhulme reiterated that the Ammon Elementary building was not an unsafe school, just old; there has been no unsafe reviews or accidents reported. Classrooms are smaller and if needed, trailers can be placed. Ammon Elementary will not go away with the projected growth in the district; it has available classroom space. B. Middle School Name, Colors, Mascot Survey Results Chairman Jenkins invited Scott Woolstenhulme to present the survey results for the middle school. Survey results were: School name – 15% Thunder Ridge, 85% unique; Mascot – 13% Titans, 87% unique; Colors – 33% same, 67% unique; 73 responses were received with suggested names, mascots, and colors. Questions have arisen as it pertains to the creation of the new middle school athletic teams and they will be addressed with the district administration. Chairman Jenkins directed the Board to move forward in naming the new middle school. Forming an advisory committee, seeking public input and a patron survey were suggested. It would be best to get the name of the school on the design plans. C. Plant Facility Committee Chairman Jenkins opened discussion for re-creation of Plant Facility Committee relating to elementary schools. He asked Chad to present his ideas for this committee. Mr. Dance would like to review the long-term plans for next year, for 5 years, and 15 years. John Pymm stated he had recently been trained on not listing goals per year, but to list in order of priority. He explained that due to the upcoming growth ahead, budgeting for new and maintaining the current building needs is very difficult, i.e., lawn maintenance. The summer lawn crew has been hired, but will not be able to start until after school is out; for early spring there is only one lawn mower. The current supplemental levy allows for one more full time lawn crew employee who will be working with fertilizing and other lawn care needs; it has been considered to hire a beautification crewmember to help maintain the appearance of the buildings and grounds. Moving trailers this summer will take extra crew. Mr. Pymm suggested that when the plant/facility levy is renewed, it should include an annual percentage increase or be run every five years to help with the day-to-day wear and tear and upkeep of district buildings. The Finance Committee will be CFO Guy Wangsgard, Board treasurer, and patrons Mark Bird and Troy Clayton. The Plant Facility Committee will be Director of Facilities and Maintenance John Pymm, 2 patrons from each zone, administrator from each level (elementary, middle school, high school), Superintendent Representative, and two Board members, one as committee chair. Both committees will work together, and would need to follow the open meeting protocol, with posting agendas and notices. VII. Call for Agenda Items for Upcoming Meetings Financial and Plant Facility Committee formation; discussion of breakdown of bond funds on May 9th; Headwaters Construction and NBW Architects of new middle school to present and discuss building details; middle school design committee budget control; off-side improvement budget for round-a-bout at 1st and Crowley. A. Community Information Meeting - Tuesday, May 1, 2018 - Sandcreek MS Cafeteria - 7:00 p.m. B. Regular Meeting - Wednesday, May 9, 2018 - District Board Room - 7:00 p.m. C. Retirement Open House - Tuesday, May 15, 2018 - District Board Room - 3:30 p.m. D. Work Session - Wednesday, May 23, 2018 - District Board Room - 11:30 a.m. E. Memorial Day - Monday, May 28, 2018 - No School VIII. Adjournment Chairman Jenkins adjourned the meeting at 1:13 p.m. MOTION: Amy Landers moved to adjourn. Chad Dance seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion carried. APPROVED: _________________________________________ ATTESTED: _______________________________________ Chairman Clerk Date: ________________________________