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Bonneville Joint School District No. 93
PERSONNEL RECORDS
The Bonneville Joint School District No. 93 maintains a complete personnel record for
every employee. Such file shall be kept in the Human Resources Department. Much of
the information contained in employee personnel files is confidential and access to such
files should be limited to the Superintendent/designee, principal, the employee, or the
employee’s designee or representative and school districts requesting information
pursuant to Idaho Code 33-1210.
Guidelines
Access to Information
1. A log of those persons other than the Superintendent/designee, principal or other
administrative staff, will be kept indicating the date of inspection, name of person
requesting access, description of the records copied, if any, and the initials of the
person providing the access and/or copies of requested records.
2. In accordance with federal law, the District shall release information regarding the
professional qualifications and degrees of teachers and the qualifications of
paraprofessionals to parents upon request, for any teacher or paraprofessional who
is employed by a school receiving Title I funds, and who provides instruction to their
child at that school.
3. Access to other information contained in the personnel records of District employees
is governed by Policy # 4297 Public Access to District Records.
4. Pursuant to Idaho Code 33-1210, not later than twenty (20) days after receiving a
request, Human Resources shall release information regarding job performance or
job related conduct, to school districts requesting such information for hiring
purposes.
Employees Files
1. Employees’ files should contain at a minimum the following records:
a. Application materials;
b. Evaluation information;
c. Rebuttals to performance evaluations;
d. Written reprimands, directives, commendations, or awards;
e. Communications from the administration; and
f. Original statements/releases to/from hiring school districts.
3. In addition a certificated employee’s official file should contain at a minimum the
following additional records:
PERSONNEL
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Bonneville Joint School District No. 93
Personnel Records
a. Certificate;
b. Official transcripts;
c. Lane change information;
d. Contracts of employment; and
e. Portfolio materials.
Acknowledgment of Evaluative Information
Each employee will have the opportunity to sign any evaluative information being placed
in the employee’s personnel file.
1. Should an employee refuse to sign any entry or record in his/her personnel file, a
notation shall be placed in the file documenting such refusal.
2. An employee cannot prevent the placement of information in his/her file by refusing
to sign any document.
Opportunity for Rebuttal
1. The employee will have the opportunity to attach a rebuttal to any information being
placed in the employee’s personnel file.
2. An employee will have 10 work days from the date of written notice of placement to
attach a statement or notification of rebuttal.
Adopted 01-11-2006 Reviewed 03-11-2020 Revised 09-10-2014
Cross Reference: Public Access to District Records #4297
Classified Evaluation #5130
Evaluation of Educators and Pupil Personnel Certificate Holders # 5140
Legal Reference: 29 USC § 201, et seq. The Fair Labor Standards Act of 1985
29 U.S.C. § 516.3 Bona fide executive, administrative, and professional
employees (including academic administrative personnel and teachers in
elementary or secondary schools), and outside sales employees employed
pursuant to section 13(a)(1) of the Act.
Idaho Code § 33-517 Non-certificated Personnel
Idaho Code § 33-518 Employee personnel files
Idaho Code § 33-1210 Information on past job performance
Idaho Code § 74-106 Records Exempt form Disclosure-Personnel Files, etc.