HomeMy WebLinkAbout7575 Private Service Providers and ConsultantsFINANCIAL MANAGEMENT
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(also 5725)
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Bonneville Joint School District No. 93
PRIVATE SERVICE PROVIDERS AND CONSULTANTS
The Bonneville Joint School District No. 93 Board of Trustees encourages the use of
private service providers (PSP) and/or professional consultants as resources when their
services are deemed helpful in the improvement of the educational program. The Board
delegates authority to the Superintendent/designee to enter into contracts with PSP
and/or professional consultants for necessary services. Service providers or consultants
shall not exercise any authority over the work of District employees, but shall act only as
advisors in those fields for which they are qualified to offer assistance and for which
they are employed.
Guidelines
Background Check
Prior to beginning service, the PSP or consultant shall undergo a background check
pursuant to District Policy #5020 Criminal History Background Checks.
Contracts
1. All PSPs and consultants shall be hired based on a written contract that shall not
exceed twelve (12) months.
2. Any PSP or consultant s who have access to or use the District’s network or
computers shall sign a Computer/Network Use Agreement PSP or Consultant
Signature Page before a user account will be created.
3. Any contract entered into shall provide that the District shall at all times retain:
a. responsibility for eligibility determination,
b. choice of educational methodology, and
c. responsibility for other determinations of educational services and programs.
4. Agreements entered into shall describe the following:
a. roles and responsibilities,
b. service to be provided,
c. frequency and duration of service,
d. documentation of licensure or certification to perform the prescribed services,
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e. issues of liability,
f. terms of payment, and
g. provisions for changes in or termination of the agreement.
Compensation
1. The PSP or consultant shall be paid according to the terms of the written contract.
2. If compensation is not within the amount specifically budgeted, such compensation
shall be approved by the Board prior to the PSP or consultant providing services for
the District.
3. If reimbursement is to be obtained through Medicaid, the PSP or consultant shall
agree via the contract that those services will not exceed the approved Medicaid
rate.
Confidentiality
The PSP or consultant shall at all times maintain confidentiality of all records of services
pursuant to the Family Educational Records and Privacy Act (FERPA) including but not
limited to:
1. identifying information regarding student and services,
2. observations, and
3. evaluations and/or assessments.
DEFINITIONS
Other Purchased Services: Amounts paid for services rendered by organizations or
personnel not on the payroll of the school district (separate from Professional and
Technical Services or Property Services). While a product may or may not result from
the transaction, the primary reason for the purchase is the service provided.
Private Service Provider (PSP) or Consultant: means a person, group, agency, or
organization that meets the following conditions:
1. Is not an employee of the Bonneville Joint School District No. 93 or a publ ic agency
with legal jurisdiction over the circumstances related to the provider’s or consultant’s
involvement with the student;
2. Operates as an independent contractor and no employment relationship exist ing, or
implied;
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3. Is solely responsible for wage withholding, workers compensation coverage, or any
other required coverage. The District shall have no obligation for such actions or
benefits; and
4. Is paid solely for the services specified in the contract.
Examples of Private Service Providers include but are not limited to:
psychologist, counselor, targeted service provider, behavioral therapist, speech
therapist, occupational therapist, physical therapist, social worker, psychosocial
rehabilitation specialist, etc.
Examples of Professional Consultants include but are not limited to attorney,
auditor, architect, agents of record, and others with technical skills or
professional training.
Professional and Technical Services: Services rendered by individuals or
organizations with specialized skills and knowledge. Examples include services of
architects, auditors, consultants, lawyers, speakers, etc
Purchased Services: Services that can only be performed by persons or firms with
specialized skills and knowledge. Although a product may or may not resul t from the
transaction, the primary reason for the purchase is the service provided. Included are
the services of architects, engineers, auditors, dentists, medical doctors, lawyers,
consultants, teachers, and accountants. It is recommended that a separa te account be
established for each type of service provided to the school district. (Property services
are purchased to operate, repair, maintain, and rent facilities owned or used by the
school district.)
Adopted 03-09-2011 Reviewed 03-11-2020 Revised
Cross Reference: Sex Offenders #4420
Criminal History Background Checks #5020
Volunteers Assistants #5720
Legal Reference: 20 U.S.C. § 1232g, et seq. Family Education Right to Privacy Act (FERPA)
34 C.F.R. Part 99 Implementing FERPA
Idaho Code § 33-512 Governance of schools