HomeMy WebLinkAbout7700 Public Gifts-Donations to the SchoolsFINANCIAL MANAGEMENT
7700
(also 4500)
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PUBLIC GIFTS /DONATIONS TO THE SCHOOLS
The Bonneville Joint School District No. 93 Board of Trustees assumes responsibility,
within its financial capabilities, for providing at public expense all items of equipment,
supplies, and services that may be required in the interest of education in the school
units under its jurisdiction. Gifts, donations, grants, or bequests will be accepted and
the action recorded, provided the conditions of acceptance do not remove any degree of
control of the District from the Board and will not cause inequitable treatment of any
student(s) or student group(s).
Guidelines
1. Gifts from organizations, community groups, and /or individuals that will benefit the
District shall be encouraged by the district administration.
a. Individuals or groups contemplating presenting a gift to a school or the district
shall be encouraged to discuss, in advance, with the building principal or the
superintendent what gifts are appropriate and needed.
b. Any person or organization desiring to give a gift or make a donation, grant, or
bequest to the Board should contact the Superintendent who may accept the gift,
thank the donors, and inform the board.
2. The District reserves the right to accept or decline any proposed gifts.
a. In determining whether a gift will be accepted, consideration shall be given to:
1) District policies, goals, and objectives (with particular emphasis on the goal of
providing equal educational opportunities to all students) and
2) adherence to the basic principles outlined in Board - approved regulations.
b. Where the appropriateness of a gift is in doubt, the Superintendent will refer the
matter to the Board for its acceptance or rejection.
c. Single gifts of considerable value exhibiting the donor's name or business shall
be considered on an individual basis by the Board.
d. Offers of real property will be accepted only by the Board.
e. Propositions giving funds, equipment, or materials to the school with a "matching
agreement" or restriction are generally not acceptable.
1) Any conditional gifts must be approved by the Board.
Bonneville Joint School District No. 93
FINANCIAL MANAGEMENT
7700
(also 4500)
Page 2 of 2
2) The acceptance of a gift for a particular school, however, indicates the
Board's approval of the use the benefactor specified.
3. Any gift or grant accepted by the Board or the Superintendent as its executive officer
shall become the property of the Board of Trustees and will comply with all state and
federal laws.
4. Community groups or individuals may donate equipment to the District.
a. Acceptance of donated equipment or materials may depend upon the compliance
with the Board's policy of standardizing materials and equipment in the District
which could restrict gifts purchased by the parent- teacher organizations to
individual schools.
b. Such equipment shall be added to the District's inventory, provided it is operative
at the time of donation and meets an educational purpose of the district.
5. Any gift or donation shall be shown on the Acknowledgement of Gift form #4500F
a. one copy shall be provided to the donor,
b. a second copy shall be retained by the school administrator, and
c. a third copy shall be forwarded to the District Office for accounting and filing.
6. Any monies received shall be properly accounted and deposited into the dedicated
accounts.
DEFINITION
Gift: shall be defined as money, real or personal property, and personal services
provided without consideration.
Adopted 10 -12 -2005 Reviewed
Revised
Cross Reference: Public Gifts: Donations to Schools Procedures #4500P1
Public Gifts: Donations of Material /Equipment Affecting Building Structure
or Maintenance Procedures #4500P2
Bonneville Joint School District No. 93