HomeMy WebLinkAbout10-28-2020 Minutes Special Meeting_Work SessionDr. Scott Woolstenhulme, Superintendent
3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525-4400 Fax (208) 557-6800 www.d93schools.org
Board of Trustees Amy Landers Chad Dance Greg Calder Paul Jenkins Scott Lynch
Bonneville Joint School District No. 93 is an Equal Opportunity Employer
Special Meeting/Work Session
October 28, 2020
11:30 AM
Discovery Elementary/Media Center
2930 N Goldenrod
Idaho Falls, ID 83401
I. Call to Order
Chairman Amy Landers called the meeting to order at 11:41 a.m.
II. Roll Call
Chad Dance present
Greg Calder present
Paul Jenkins present via Zoom
Scott Lynch present
Amy Landers present
III. Welcome Visitors and Delegations
Others in attendance were Superintendent Dr. Scott Woolstenhulme, Executive Director of Planning & Personnel Heath
Jackson, Executive Director of Instruction & Learning Jason Lords, Chief Financial/Operations Officer Guy Wangsgard, Director
of Maintenance & Operations John Pymm, Director of Safe Schools & Technology Gordon Howard, Community Relations and
Communications Phil Campbell, Hillcrest HS Principal Scott Miller, HHS Athletic Director Wendy Johnson, HHS Assistant
Principal Tyler Mills, Discovery Elementary Principal Ken Marlowe, District Accountant Christy Blaylock, Wipfli LLP Auditor
Theresa Flannery, and Board Clerk Mary Hansen.
IV. Action Items
A. Approve/Amend the Agenda
MOTION: Greg Calder moved to approve the Agenda. Scott Lynch seconded. Motion carried.
B. FY2020 Audit Report
Chairman Landers invited Guy Wangsgard to introduce Audit Report. Mr. Wangsgard explained the District is required by
Idaho Code to file a yearly audit. This year’s audit was prepared by Wipfli LLP. In their review, the District’s audit was clean,
with no issures or inconsistancies noted. Ms. Flannery defined the difference between a fund balance (restricted budgeted
expenditures) and a liquid fund balance (assigned funds spent, i.e., purchase orders; unassigned funds available for future
expenditures). Discussion included the unassigned fund balance and projections of how it would support the district over time.
Ms. Falannery also reviewed the revenue trend, general fund and year end expenditure charts.
MOTION: Greg Calder moved to approve FY2020 Audit Report as presented. Chad Dance seconded.
Greg Calder would like to discuss financial key indicators in the near future and Chad Dance questioned how the daily
operation amount was determined from the liquid fund balance.
Motion carried.
V. Discussion Item: Supplemental Levy & Plant Facility Levy Renewal Discussion
Chairman Landers invited Guy Wangsgard to open discussion on levy renewals. Mr. Wangsgard stated this review of
levies is in preparation for the March 2021 election. He reviewed the history of past levy elections and proposed five scenarios
of how to determine the supplemental levy for this March 2021 election. A) No change, $5.8M; B) increase to $463/student,
$6.2M; C) add $850K opening cost for Black Canyon MS, $6.65M; D) replace $2M emergency levy, $7.8M; and E) add $200K
grounds maintenacne, $6M. Ballot language is due to the election office in January 2021.
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VI. Discussion Item: Hillcrest HS Stadium
Chairman Landers invited Principal Scott Miller to present information on HHS stadium. Mr. Miller reviewed Hillcrest
projects: removed partial hallway carpet and foyer carpet, studied water systems and why difficult to keep green, proposed future
zeroscape, and new Hillcrest Stadium! The school’s goal is to build a stadium generating funds from the community. The football
and soccer stadium complex will include bleachers for 2,200 homeside and 1,400 visitors, training room, locker rooms for home
and visiting teams, concession area and public restrooms. A futrue fundraiser could include selling personlized bricks to line the
patio. Hillcrest is not asking for district funding, but planning on community donations and in-kind work.
VII. Board Training: Superintendent Evaluation Revision
Chairman Landers opened discussion on superintendent evaluation revisons. The board reviewed the parent and
employee surveys and the final superintendent evaluation tool.
VIII. Board Training: ISBA Resolutions
Chairman Landers opened discussion on ISBA Resolutions to prepare for the business session at convention. The Board
reviewed the resolutions and by-law changes that will be voted on at the ISBA Annual Virtual Convention held in November.
IX. Call for Agenda Items for Upcoming Meetings
Organize work session during convention week
Plant & Facility levy scenarios to be considered at work session in November
Fiancial key indicators to be discussed at work session in December
Work Session - Wednesday, November 4, 2020 - BHS Little Theater - 5:30 p.m.
Regular Meeting - Wednesday, November 4, 2020 - BHS Little Theater - 7:00 p.m.
ISBA Annual Virtual Convention - November 9-12, 2020 - PLC Building
Work Session - Wednesday, November 18, 2020 - Sandcreek MS - 11:30 a.m.
Regular Meeting - Wednesday, December 9, 2020 - BHS Little Theater - 7:00 p.m.
Work Session - Wednesday, December 16, 2020 - TBD - 11:30 a.m.
X. Adjournment
Chairman Landers adjourned the meeting at 2:00 p.m.
MOTION: Scott Lynch moved to adjourn. Chad Dance seconded. Motion carried.
APPROVED: ______________________________________
Chairman
ATTESTED: _______________________________________
Clerk
DATE: ___________________________________