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HomeMy WebLinkAbout12-09-2020 Minutes Regular MeetingDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Amy Landers  Chad Dance  Greg Calder  Paul Jenkins  Scott Lynch Bonneville Joint School District No. 93 is an Equal Opportunity Employer Regular Meeting December 9, 2020 7:00 PM PLC Building 3442 E Iona Rd Idaho Falls, ID 83401 I. Pledge of Allegiance was led by Chairman Amy Landers. II. Prayer was offered by Guy Wangsgard. III. Call to Order Chairman Amy Landers called the meeting to order at 7:15 p.m. IV. Roll Call Chad Dance present Greg Calder present Paul Jenkins present Scott Lynch present Amy Landers present V. Welcoming of Delegates and Visitors Others in attendance were Superintendent Dr. Scott Woolstenhulme, Chief Financial/Operations Officer Guy Wangsgard, Executive Director of Instruction & Learning Jason Lords, Executive Director of Planning & Personnel Heath Jackson, Director of Maintenance & Operations John Pymm via Zoom, Energy Education Specialist Don Trauntvein via Zoom, Director of Safe Schools & Technology Gordon Howard via Zoom, Community Relations and Communications Phil Campbell, Principal Doug McLaren via Zoom, Attorney Nicholas Miller and Financial Advisor Erick Heringer via Zoom, and Board Clerk Mary Hansen. Chairman Landers stated that patrons could access public input via the district webpage for this meeting. She stated that due to their sensitive nature, complaints about personnel or an individual student must be submitted in accordance to Board Policy 4112 Uniform Grievance. Grievance forms (4112F1) found on the District’s home webpage www.d93schools.org under School Board tab – Board Policies. VI. Action Items A. Amend/Approve the Agenda MOTION: Chad Dance moved to approve the Agenda. Paul Jenkins seconded. Motion carried. B. Actions from Executive Session 1. Employee A2021 Decision No action needed. C. Consent Calendar Chairman Landers asked if any Board Member would like to remove any item from the Consent Calendar to the Regular Agenda. Hearing none, she asked if any Board Member had any questions with regard to the Consent Calendar and asked for a motion to approve the Consent Calendar. MOTION: Greg Calder moved to approve the Consent Calendar. Chad Dance seconded. Motion carried. 1. Minutes of Previous Meetings Executive Session 11-04-2020 Work Session 11-04-2020 Regular Meeting 11-04-2020 2 Work Session 11-09-2020 Work Session.Special Meeting.Executive Session 11-18-2020 2. Financial a. Accounts Payable $13,199,047.01 b. Capital Construction Projects Report c. Surplus Items Bonneville Online Elementary School Hillcrest HS Library Rimrock Elementary Library Woodland Hills Elementary Library 3. Employees a. Conditional Employment b. Resignations and Terminations c. Retirements d. Transfers e. Stipends f. Alternative Authorizations g. Requests for Leave h. Release of Contract 4. Internships/Student Teachers 5. Students a. Early Graduation Requests b. Club Requests Updated Thunder Ridge HS 20-21 Club List VII. Staff Recognition 2020-21 NSPRA Front-Runner for the Northwest Region: Phil Campbell, D93 News Dr. Scott Woolstenhulme introduced Phil Campbell, Community Relations and Communication for District 93 and noted his work with National School Public Relations Association (NSPRA) and his outstanding work in our school district. Dr. Woolstenhulme stated it is an honor to have Phil recognized at the national level. Phil’s work and knowledge of social media has been an useful platform durng the pandemic. Phil stated it has been a team effort and loves working with the students of District 93. VIII. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings Public Input shall be held to a maximum of 1 hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting, but may direct the Superintendent to consider such an item at a subsequent meeting. Board Clerk read comment from: William Taylor, Idaho Falls: Mr. Taylor made suggestions for the school zone along Iona Road. Gordon Howard, Director of Safe Schools, stated that six flashing light signs will be installed along Iona Road in January. Flashing signs will also be placed along Ammon Road. IX. Administrative Reports/Information Items A. COVID-19 Update Dr. Scott Woolstenhulme reported on the status of the District and COVID-19. No changes to plan! Outbreaks common in schools causing staff shortages for a brief time. Everyone was expecting a spike in active cases after the Thanksgiving break; however, it was seen more in the community than in the schools. There has not been any recent bus route cancellations due to bus drivers out on sick leave. The active case trendline is higher in the district than the county due to better reporting. Overall, only 2% of the student population have had confirmed cases of the virus; cases are higher in high schools than in elementary schools and more staff affected than students, especially those who work with Special Education programs. Supporting the order of limiting spectators at sporting events does make a difference, since enforcing social distancing is next to impossible. A letter has been sent to the Governor’s office asking to allow two specators per sport participant to events. Mr. Chad Dance expressed his appreciation to the District administration for their response and professionalism in educating the public. 3 B. Summer Projects Report: John Pymm reviewed with the Board the projects that were accomplished over summer 2020. He posted pictures of Black Canyon MS, Ammon Elementary bus loop, Hillcrest HS hallways, walking paths at Bridgewater and Falls Valley elementaries, and new roof at Rocky Mountain MS. Mr. Pymm stated many parking lots were sealed, and rooftop heating units were replaced and sewage project on property near Thunder Ridge HS is almost completed. A review of the 15 year mainenance plan indicates the importance of the plant and facility levy; there are a lot of issues to keep buildings in good repair and safe. X. Fee Hearing Guy Wangsgard introduced a new fee relating to the Voluntary Chromebook Protection Plan. This fee hearing has been advertised in the Post Registar as required by statute and to allow for public input. The fee is voluntary when a student borrows a Chromebook from the district for at- home-online learning instruction as needed during the pandemic. Principals have juristriction to decide if a family is eligible for a fee waiver; the maximum fee per family is $60 or up to three students. Fees for the 2020-2021 school year will be reduced 50%. A. Public Input Guy Wangsgard asked if there was any public input relating to this proposed fee. There was no pulbic comment made. XI. Action Items A. Voluntary Chromebook Protection Plan Agreement Gordon Howard recommended the Voluntary Chromebook Protection Plan starting in January 2021. Laser Fiche forms will be emailed to all principals and district families; these forms will require digital signatures and the fees can be paid online. The information will be sent to the student database, Power School. B. One to One Chromebook Student Use Agreement Gordon Howard made the recommendation for approval of the One-to-One Chromebook Student Use Agreement. These agreements support other district computer and network policies. MOTION: Greg Calder moved to approve Voluntary Chromebook Protection Plan Agreement including the fee and the One to One Chromebook Student Use Agreement as presented. Paul Jenkins seconded. Motion carried. C. Sale of Property John Pymm informed the board that an offer was made to purchase district property adjacent to owner’s current property near Thunder Ridge HS. Earlier this year, an offer was made for $250 and declined; now the adjacent property owner has offered $750 for the piece, which he has has leased and maintained over the year. The parcel is an odd shaped weed patch, under a ¼ of an acre and without access to it. MOTION: Chad Dance moved to authorize John Pymm to negotiate a price and conditions with the interested party. Greg Calder seconded. Motion carried. D. City of Iona Rental Agreement 2020-2021 Don Trauntvein reviewed the rental contract with City of Iona. Changes from last year’s contract states that the City will not be using the main gyms at the high schools, maintain hall monitors, and include a COVID compliance plan. The City has presented their plan to our Safe Schools director. The City will pay the District $1,000 a week for use of our facility. Cleaning of the facilities between events will be the City’s responsibility; District will clean the restroom facilities. District 93 uses many of the community buildings and playing fields throughout the area. MOTION: Greg Calder moved approve rental contract with City of Iona as presented. Paul Jenkins seconded. Motion carried. E. Proposed Policy for Final Adoption (second reading) 1. 1120 Taking Office 1120P Oath of Office Procedure Dr. Scott Woolstenhulme stated this policy has been updated per ISBA required update. MOTION: Paul Jenkins moved to approve policy 1120 Taking Office and procedure as presented for final adoption. Greg Calder seconded. Motion carried. 2. 3004 Immunization Requirements 3004E1 Idaho Parent Guide to School Immunization 3004E2 Summary of Immunization Requirements 3004F1 Idaho School Immunization Exemption 3004F2 Idaho Conditional Admission to School Form 3004F3 Immunization Letter to Parents 3004 Immunization Requirements (Spanish) 3004E1 Idaho Parent Guide to School Immunization (Spanish) 3004E2 Summary of Immunization Requirements (Spanish) 3004F1 Idaho School Immunization Exemption (Spanish) 3004F2 Idaho Conditional Admission to School Form (Spanish) 3004F3 Immunization Letter to Parents (Spanish) 4 Jason Lords stated this policy has been updated in accordance to FDA immunization schedules and Idaho State Board Rules. These policies are also available in Spanish. MOTION: Greg Calder moved to approve policy 3004 Immunization Requirements, exhibits and forms presented for final adoption. Scott Lynch seconded. Motion carried. 3. 6155 Superintendent Evaluation 6155F Superintendent Evaluation Tool 6155F2 Certification of Evaluation Meeting with the Superintendent 6155F3 Superintendent Summative Evaluation Form Chairman Amy Landers recommended policy 6155 Superintendent Evaluation and forms be approved for final adoption. MOTION: Greg Calder moved to approve policy 6155 Superintendent Evaluation and forms as presented for final adoption. Paul Jenkins seconded. Motion carried. F. Proposed Supplemental Levy Ballot Language Guy Wangsgard introduced Attorney Nick Miller and Finacial Advisor Eric Herringer. They explained the details of the proposed ballot language for each levy. Mr. Wangsgard reviewed the specs for the current levies: expirating June 30, 2021, Supplemental levy is a 2 year levy and needs 50% approval to pass; the Plant/Facility levy is a 10 year levy and requires 60% approval. Proposed amounts for the Supplemental Levy is $6.8M and Plant/Facility Levy at $3.8M, an increase of one million dollars each. G. Proposed Plant Facility Levy Ballot Language The Board will review the ballot language and proposed resolution at the work session December 16, 2020. XII. Call for Agenda Items for Upcoming Meetings Levy ballots language at next work session Work Session/Executive Session - Wednesday, December 16, 2020 - PLC Building - 11:30 a.m. Christmas Break - December 21, 2020-January 1, 2021 - No School Annual Meeting - Wednesday, January 13, 2021 - PLC Building - 7:00 p.m. Work Session - Wednesday, January 27, 2021 - FLITTE Program - 11:30 a.m. XIII. Adjournment Chairman Landers adjourned the meeting at 9:04 p.m. MOTION: Chad Dance moved to adjourn. Greg Calder seconded. Motion carried. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________