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HomeMy WebLinkAbout05-13-2020 Minutes Regular MeetingDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Amy Landers  Chad Dance  Greg Calder  Paul Jenkins  Scott Lynch Bonneville Joint School District No. 93 is an Equal Opportunity Employer Regular Meeting Amended Agenda May 13, 2020 7:00 PM Via telecommunication https://www.d93schools.org/Content2/boardmeetings I. Pledge of Allegiance was led by Chairman Amy Landers. II. Prayer was offered by Chad Dance. III. Call to Order Chairman Amy Landers called the meeting to order at 7:04 p.m. IV. Roll Call Chad Dance present Greg Calder present Paul Jenkins present Scott Lynch present Amy Landers present V. Welcoming of Delegates and Visitors This meeting was held via telecommunication using the Zoom meeting application. Those participating in the meeting were Superintendent Dr. Scott Woolstenhulme, Chief Financial/Operations Officer Guy Wangsgard, Executive Director of Instruction & Learning Jason Lords, Executive Director of Planning & Personnel Heath Jackson, Director of Maintenance & Operations John Pymm, Director of Safe Schools & Technology Gordon Howard, Director of Secondary Special Education and Federal Programs Julian Duffey, Director of Elementary Special Education and Federal Programs Rex Miller, Community Relations and Communications Phil Campbell, D93News Samantha Williams, Food Services Supervisor Heather Plain, Transportation Supervisor Michael Graham, Custodial Supervisor Lou Anna Bunn, Principals Doug McLaren, Corey Telford, and Board Clerk Mary Hansen. Chairman Landers stated that patrons can access public input via the district webpage either through written comment or speak ing to the board via Zoom meeting application. She stated that due to their sensitive nature, complaints about personnel or an individual student must be submitted in accordance to Board Policy 4112 Uniform Grievance. Grievance forms (4112F1) are found on the District’s home webpage www.d93schools.org under School Board tab – Board Policies. VI. Action Items A. Amend/Approve the Agenda Pursuant to Idaho Code 74-204(4)(a), Chairman Landers read the Motion and Order to Amend Agenda which included the changes to add Early Graduation Requests to the Consent Calendar and to add Negotiations Team Appointments to Action Items. These requests were received yesterday and are time sensitive and asked for a motion to amend the agenda. MOTION: Greg Calder moved to amend the Agenda as read. Paul Jenkins seconded. Motion carried. Chairman Landers then asked for a motion to approve the agenda as amended MOTION: Greg Calder moved to approve the Agenda as amended. Paul Jenkins seconded. Motion carried. B. Consent Calendar Chairman Landers asked if any Board Member would like to remove any item from the Consent Calendar to the Regular Agenda. Hearing none, she asked if any Board Member had any questions with regard to the Consent Calendar and asked for a motion to approve the Consent Calendar. MOTION: Chad Dance moved to approve the Consent Calendar. Greg Calder seconded. Motion carried. 1. Minutes of Previous Meetings a. Work Session 04-8-2020 b. Regular Meeting 04-08-2020 2 c. Special Meeting/Executive Session 04-15-2020 d. Special Meeting 04-22-2020 e. Special Meeting 04-29-2020 2. Financial a. Accounts Payable 1) $7,771,728.62 b. Capital Construction Projects Report c. Contracts 1) ISBA Insurance Coverage Summary d. Surplus Items e. Bid Recommendations 3. Employees a. Conditional Employment b. Category 1 Rehires c. Resignations and Terminations d. Retirements e. Stipends f. Transfers g. Alternative Authorizations h. Requests for Leave 4. Students a. Trip Requests 1) BHS - Football - Challis, ID from 07-16-2020 to 07-18-2020 b. Early Graduation Requests 5. Football Equipment Usage VII. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings Public Input shall be held to a maximum of 1 hour and will provide an opportunity for any Board Member, administrator, staff mem ber, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limi ted to three (3) minutes. The Board will take no action relative to any items during the meeting, but may direct the Superintendent to consider such an item at a subsequent meeting. There was not any public input at this meeting. VIII. Administrative Reports/Information Items A. Alturas Preparatory Academy Charter Petition- Jared Allen, APA Chairman Landers invited Jared Allen from Alturas Preparatory Academy Charter to present their petition. Jared Allen stated that Alturas Preparatory Academy has submitted their charter application to Idaho Public Charter School Commission (PCSC) pursuant to Idaho Code § 33-5205(3)(c) and hope to move forward with the PCSC as their authorized charter entity. Mr. Allen explained the proposal for a high school charter was to introduce the International Baccalaureate curriculum, a rigorous academic program and the first in eastern Idaho. The new high school charter will include grades 6-12, with most of the students from the current student enrollment of the Alturas International Academy for K-8 students. As of date, the location for the new school has not been chosen. The board expressed their appreciation to Alturas charter schools to informing them on the academic and educational options being offered in our area. B. Construction Report - John Pymm, Director Chairman Landers invited John Pymm to present construction report on Black Canyon MS. Mr. Pymm led the board through various parts of the current construction project, i.e., learning neighborhoods progress, foods and sewing labs, choir and band rooms, second floor decks, gymnasium, and office/front entry area. Roof top drainage needed to be re-engineered due to freezing. The project is on budget. With good team work between CMGC, architects, and subcontractors, costs are under control and the contingency fund is good, however, the FF& E budget could be tight. The district has a strong relationship with Headwaters, Inc. and the CMGC method is working well during the construction of the middle school. The commissioning agent has been helpful on this project, finding areas of concern to before it is too late. COVID-19 has slowed the project no more than seven days. A board tour of the construction site will be planned in mid-May. C. Report on the State of the District - Dr. Scott Woolstenhulme, Superintendent 1. Soft Closure & Online Learning - Dr. Woolstenhulme, Superintendent Chairman Landers invited Dr. Woolstenhulme to present State of the District report. Dr. Woolstenhulme reviewed the data from a parent survey relating how children are doing with remote learning; overall, the response was positive. Parental concern includes lack of social interactions with peers and teachers and having proper devices and connectivity. The district’s next challenge will be reopening schools. The State Board of Education has set specific criteria schools need to meet before they can reopen in the fall. Steps to reopen in August will include no statewide stay-at-home orders and approved physical distancing plan; statewide reopening criteria has been 3 met; public health approved protocols for cleaning, disinfection, and physical distancing; and board approved re-entry plan following minimum protocols. Minimum protocols include cleaning and disinfection, identify and plan for vulnerable students and staff and for staff duties that require close contact, absenteeism plan for staff and students, communication plans, point of contact and reviewing reopening plans with public health officials. Other challenges and considerations include transportation of students; daycare issues with alternate school day schedules; onset of virus outbreak again; maintaining disinfecting in classrooms; planning and preparing for many scenarios. D. Curriculum Adoption Policy - Jason Lords, Executive Director Chairman Landers invited Jason Lords to continue discussion on Curriculum policy. Mr. Lords reviewed the plan to combine three policies relating to curriculum, including dual credit textbook sections. Curriculum for dual credit courses is chosen by the teacher of the course and approved by the university; however, this could bring curriculum into the classrooms that would be inappropriate for the high school aged student. Discussion included who pays for the dual credit curriculum materials; who approves the curriculum, Board or university; controversial material could affect if dual credit course is offered or dropped; required classes for Associate of Arts degrees; teacher selection and training for dual credit and AP courses; revision of Advance Opportunities policy; E. Notification of Changes to Policy Procedures or Forms - Jason Lords, Executive Director Chairman Landers invited Jason Lords to review notifications relating to revised policy. Immunization policy revised with current requirements from Department of Health & Welfare. References were updated on policy as requested by ISBA policy guidelines. 1. 3004E1 Idaho State Guide to School Immunization Requirements 2. 3004E2 Summary of Immunization Requirements 3. Updated References to Policy IX. Action Items A. Summer School Reopening - Dr. Woolstenhulme, Superintendent Chairman Landers invited Dr. Woolstenhulme to present plans for reopening summer school. Dr. Woolstenhulme stated the key reasons for reopening summer school is for the Special Education students who need specific accommodations and at risk students who need learning how-to-read interventions. Federal Programs and Special Services have been instrumental in helping with the reopening the schools for summer classes. The transportation, food service and custodial departments will work together to bring students to school, provide meals and clean and disinfect classrooms. If any student or staff is diagnosed with the COVID-19 virus, the program will be closed. MOTION: Chad Dance moved to accept summer school reopening plan as presented. Paul Jenkins seconded. Motion carried. B. Proposed Policy for Final Adoption (second reading) 1. 3004 Immunization Requirements - Jason Lords, Executive Director 2. 4165 Parent Involvement in Title I Schools – Jason Lords, Executive Director Chairman Landers invited Jason Lords to present policy for Final Adoption. Policy 3004 was updated to current requirements of Department of Health & Welfare. Updating policy 4165 was updated per requirements of the Title 1 audit held earlier this year. MOTION: Paul Jenkins moved to approve the policies 3004 and 4165 as presented for final adoption. Greg Calder seconded. Motion carried. 3. 7236 Employees Paid with Federal Funds During Unexpected or Extraordinary Closures - Guy Wangsgard, CFO Chairman Landers invited Guy Wangsgard to present policy for Final Adoption. This policy outlines how Federal employees are to be paid from federal funding just as district employees are paid with state funding. MOTION: Greg Calder moved to approve policy 7236 as presented for final adoption. Paul Jenkins seconded. Motion carried. C. Board Meeting Schedule re: Budget Meetings - Guy Wangsgard, CFO Chairman Landers invited Guy Wangsgard to present proposed budget meeting schedule. Mr. Wangsgard stated that no changes are needed for the budget meetings currently scheduled for June 10, 2020 and July 8. 2020. No action taken. D. 5830 Reduction in Force Policy - Heath Jackson, Executive Director Chairman Landers invited Heath Jackson to discuss the Reduction in Force policy. Mr. Jackson stated that the French/Italian course held at Hillcrest HS has had low student enrollment and he proposed to reduce the class from a full time course to a part time course, starting for the 2020-2021 school year. MOTION: Greg Calder moved to implement policy 5830 Reduction in Force to reduce the French/Italian class at Hillcrest HS from full time class to part time class. Chad Dance seconded. Motion carried. E. Negotiations Team Appointments - Dr. Woolstenhulme, Superintendent Chairman Landers invited Dr. Woolstenhulme to present Negotiations Team appointments. Dr. Woolstenhulme stated the first negotiation meeting is scheduled for May 21, 2020 and was advised by district legal counsel to appoint a negotiations team. Members would include Superintendent Scott Woolstenhulme, Executive Director of Finance and Operations, Guy Wangsgard, Executive Director of Planning and Personnel, Heath Jackson, and Executive Director of Learning and Instruction, Jason Lords. MOTION: Greg Calder moved to approve appointments for Negotiations Team members as Superintendent Scott Woolstenhulme, Executive Director of Finance and Operations, Guy Wangsgard, Executive Director of Planning and Personnel, Heath Jackson, and Executive Director of Learning and Instruction, Jason Lords. Paul Jenkins seconded. Motion carried. 4 F. Sale of Property - John Pymm, Director Chairman Landers invited John Pymm to present property sale agreements. Mr. Pymm stated the board had recently surplused two lots near Thunder Ridge HS. An interested party offered $35K for both lots. Mr. Pymm was advised to engage help from a local realtor and received on offer for both lots for $120K; the district counteroffered for $125K and both lots were sold for that price. MOTION: Greg Calder moved to accept sales agreement as presented. Chad Dance seconded. Motion carried. X. Call for Agenda Items for Upcoming Meetings Schedule a Black Canyon MS tour after May 16th Change the May 20, 2020 work session to a Special Meeting. Schedule an Executive Session for June 10, 2020 at 6:00 p.m. to discuss particulars on property of interest and strategy A. Work Session (TCHS & BOHS Student Councils) - Wednesday, May 20, 2020 - Via Communication - 11:30 a.m. B. Bonneville HS Graduation - Motor View Drive-In Idaho Falls - Pre-recorded Ceremony - Senior Slide Show - Fireworks - Monday, June 1, 2020 gates open at 8:30 PM, program at dusk. C. Thunder Ridge HS Graduation - Graduation Parade at 8-9 PM - "Drive-In" at TRHS parking lot - Pre-recorded Ceremony - Tuesday, May 26, 2020 at 9:30 p.m. D. Hillcrest HS Graduation - Parade of Knights 8:30 PM - "Drive-In" at HHS Parking Lot - Live Ceremony - Thursday, May 28, 2020 at 9:00 p.m. E. Technical Careers HS Graduation - TCHS Parking Lot Ceremony - On Stage Diplomas - Friday, May 29, 2020 at 5:00 p.m. F. Lincoln HS Graduation - Virtual Graduation - Link on District Homepage & FaceBook - Pre-Recorded Ceremony - Friday, May 29, 2020 at 6:00 PM - Diplomas at Lincoln HS 7:30-8:30 PM G. Bonneville Online HS Graduation - Teton Vu-Drive in Rexburg - Pre-Recorded Ceremony - Facebook Live - Diplomas to students at departure - Friday, May 29, 2020 gates open at 8:45 PM, program begins 9:30 PM H. Regular Meeting (Budget & Fee Hearing) - Wednesday, June 10, 2020 - 7:00 p.m. XI. Adjournment - Action Item Chairman Landers adjourned the meeting at 9:44 p.m. MOTION: Greg Calder moved to adjourn. Chad Dance seconded. Motion carried. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________