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HomeMy WebLinkAbout03-10-2021 Minutes Regular MeetingDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Amy Landers  Chad Dance  Greg Calder  Paul Jenkins  Scott Lynch Bonneville Joint School District No. 93 is an Equal Opportunity Employer Regular Meeting Amended Agenda March 10, 2021 7:00 PM District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. Pledge of Allegiance was led by Amy Landers. II. Prayer was offered by Heath Jackson. III. Call to Order Chairman Amy Landers called the meeting to order at 7:03 p.m. IV. Roll Call Chad Dance present via Zoom Greg Calder excused Paul Jenkins present Scott Lynch present Amy Landers present V. Welcoming of Delegates and Visitors Others in attendance were Superintendent Dr. Scott Woolstenhulme, Chief Financial/Operations Officer Guy Wangsgard, Executive Director of Instruction & Learning Jason Lords, Executive Director of Planning & Personnel Heath Jackson, Director of Maintenance & Operations John Pymm, Director of Safe Schools & Technology Gordon Howard, Community Relations and Communications Phil Campbell, D93News Samantha Williams, Tiebreaker Principal Kent Patterson, Bonneville Principal Levi Owen, Bonneville Assistant Principal Benjamin Parker, Summit Hills Assistant Principal Kolby Skoien, Sandcreek Principal Yvonne Thurber, Discovery Principal Ken Marlowe, Thunder Ridge Principal Doug McLaren, and Board Clerk Mary Hansen. Chairman Landers stated that due to their sensitive nature, complaints about personnel or an individual student must be submitted in accordance to Board Policy 4112 Uniform Grievance. Grievance forms (4112F1) found on the District’s home webpage www.d93schools.org under School Board tab – Board Policies. VI. Action Items: A. Amend/Approve the Agenda Motion and Order to Amend Agenda Pursuant to Idaho Code 74-204(4)(a), Chairman Landers read the Motion and Order to Amend Agenda which included the addition of Levy Election Review as a Discussion Item. This request was received today and is time sensitive. Dr. Woolstenhulme asked to amend the agenda to add New Principal Appointment at Sandcreek Middle School for 2021-22 to Action Items from Executive Session; this appointment was just decided today. Chairman Landers asked for a motion to amend the agenda. MOTION: Paul Jenkins moved to amend the Agenda as read. Scott Lynch seconded. Motion carried. Chairman Landers then asked for a motion to approve the agenda as amended. MOTION: Paul Jenkins moved to approve the Agenda as amended. Scott Lynch seconded. Motion carried. B. Motions from Executive Session 1. Employee I2021 Decision 2. Employee J2021 Decision 3. Employee K2021 Decision 4. Employee L2021 Decision 2 MOTION: Scott Lynch moved to accept recommendation to approve conditional leave without pay for Employees I2021, J2021, K2021, and L2021. Paul Jenkins seconded. Motion carried. 5. Employee M2021 Decision MOTION: Paul Jenkins moved to accept recommendation to place Employee M2021 on certified probation. Scott Lynch seconded. Motion carried. 6. Summit Hills Elementary Principal Heath Jackson recommended Kolbjorn Skoien as new principal of Summit Hills Elementary. MOTION: Paul Jenkins moved to accept Kolbjorn Skoien as recommended as the new principal at Summit Hills Elementary. Scott Lynch seconded. Motion carried. Mr. Skoien is excited and honored to accept this new position. 7. Discovery Elementary Principal Heath Jackson recommended Benjamin Parker as new principal of Discovery Elementary. MOTION: Paul Jenkins moved to approve Benjamin Parker as recommended as the new principal at Discovery Elementary. Scott Lynch seconded. Motion carried. Mr. Parker is excited for a change to work with elementary students and grateful for his mentors. 8. Director of Special Education Jason Lords recommended Yvonne Thurber as new Director of Special Education. MOTION: Paul Jenkins moved to accept Yvonne Thurber as recommended as the new Director of Special Education. Scott Lynch seconded. Motion carried. Dr. Thurber expressed her willingness to learn new things and work with exceptional students in the district. 9. Sandcreek Middle School Principal Dr. Woolstenhulme recommended Kent Patterson as the new prinicpal at Sandcreek Middle School. MOTION: Paul Jenkins moved to approve Kent Patterson as recommended as the new principal at Sandcreek Middle School. Scott Lynch seconded. Motion carried. Mr. Patterson is thrilled and honored for this opportunity for personal growth; however, he will miss Tiebreaker community. C. Consent Calendar Chairman Landers asked if any Board Member would like to remove any item from the Consent Calendar to the Regular Agenda. Hearing none, she asked if any Board Member had any questions with regard to the Consent Calendar and asked for a motion to approve the Consent Calendar. MOTION: Scott Lynch moved to approve the Consent Calendar. Paul Jenkins seconded. Motion carried. 1. Minutes of Previous Meetings Executive Session 02-10-2021 Regular Meeting 02-10-2021 Work Session-Special Meeting-Executive Session 02-24-2021 2. Financial a. Accounts Payable $8,401,285.86 b. Capital Construction Projects Report c. Surplus Items Technology Inventory Surplus March 2021 Maintenance/Custodial Surplus March 2021 d. Contracts EDsided Agreement 3. Employees a. Conditional Employment b. Resignations and Terminations c. Retirements d. Transfers e. Stipends 3 4. Students a. Early Graduation Requests b. Club Requests BHS - The Official Video Game Club (New) RMMS - Chess Club (New 2021) 5. Denial of Enrollment Student 21-W VII. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings Public Input shall be held to a maximum of 1 hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting, but may direct the Superintendent to consider such an item at a subsequent meeting. Read by Board Clerk: Celeste Huggins – Her concerns of lifting the mandatory mask wearing during phase 2 and phase 3 in public schools during a global pandemic. VIII. Administrative Reports/Information Items A. Report on the State of the District Fall/Winter IRI Scores, K-3 Reading Assessment Chairman Landers invited Dr. Woolstenhulme to present report on Fall/Winter IRI scores. Student learning outcomes and test scores were lower last spring due to pandemic and online learining for K-3 students. Kindergarten and first grade students have been impacted the most by the pandemic and school closures. Growth from fall to winter matched or outpaced growth in prior years. Second and third graders are still on pace to reach 90% proficiency goal by the end of third grade. Dr. Woolstenhulme stated this data is strong due to the tremendous work from teachers during a rough school year; even at-risk students improved over the last three years. Engagement Survey Report Chairman Landers invited Dr. Woolstenhulme to present report on Engagement Survey. Dr. Woolstenhulme explained the State requires engagement surveys to identify key findings for both parents and staff. Parent’s rating were high in opportunities to talk to teachers, that one caring adult knows their child, children are safe at school and receiving information on District and school news and events. Average ratings focused on resoruces for support, opportunities to participate in activities and assessiblity to the principal. Staff engagement survey ratings were high in school culture and collaboration time. Average ratings included school resources and support for staff. IX. Action Items A. Proposed Policy for 30-Day Review (first reading) 3085 Sexual Harassment, Discrimination and Retaliation 3085P Title IX Sexual Harassment Grievance Procedure Chairman Landers invited Dr. Woolstenhulme to present policy 3085 for 30 day review. Dr. Woolstenhulme stated this policy has been revised as requied by Federal updates; the District is seeking counsel on drafting the procedures and requested for this policy revision to remain on intial consideration until procedures are completed. No action taken. B. Proposed Policy for 30-Day Review (first reading) 3523 Bed Bugs 3523E Bed Bug Guidance for School Teachers Exhibit 3523F Bed Bug Informational Letter for Parents Chairman Landers invited Jason Lords to present policy 3523 Bed Bugs for 30 day review. MOTION: Paul Jenkins moved to post policy 3523 as presented for 30-day review. Scott Lynch seconded. Motion carried. C. Proposed Policy for Final Adoption (second reading) 4110 Public Complaints and Grievances 4110P Public Complaint and Grievance Procedure 4110F1 Public Complaint and Grievance Concern Form 4110F2 Public Complaint and Grievance Response Form Chairman Landers invited Dr. Woolstenhulme to present policy 4110 for final adoption. Dr. Woolstenhulme stated this policy revision consolidated two policies into one to keep it simple and easier to follow. MOTION: Paul Jenkins moved to post policy 4110 Public Complaints and Grievances as presented for final adoption. Scott Lynch seconded. Motion carried. 4 D. Class of 2021 Graduation Dates Chairman Landers invited Dr. Woolstenhulme to present proposed graduation dates for the Class 2021. He referred to policy 2720 Participation in Commencement Exercises which states, “The school administration shall exercise plenary control over all aspects of any graduation ceremony held within the District.” Therefore, no action was taken on proposed graduation dates or locations. The schools will notify the Board of graduation details when events are confirmed. E. 2021-2022 District Calendar Chairman Landers invited Dr. Woolstenhulme to present 2021-2022 District Calendar. Dr. Woolstenhulme referred to the parent and staff survey results relating to Monday collaboration days. Collaboration time is key to student learning and providing time for students to seek extra help. Monday’s are better than early release Wednesdays; although many parents would prefer Friday collaboration days. Many parents suggested returning to a normal five-day school week. Key focus on the calendar is to minimize online instruction and learning and to improve attendance on collaboration days. Action will not be taken on the 21-22 District Calendar until after the outcome of the next levy election in May 2021. Loss of levy moneys could affect collaboration days. F. COVID Update: Reopening Plan Chairman Landers invited Dr. Woolstenhulme to present updates to the Reopening Plan. Dr. Woolstenhulme stated the East Idaho Public Health significant change to their plan made last week has raised concerns about mandating wearing masks if the number of active cases rise above 30 per 10K for Bonneville Joint School District 93 staff and students. Currently active cases in Bonneville County are at a high risk level and within District 93 is at moderate risk. EIPH is not posting any health orders relating to COVID; masks are encouraged, but not mandated. CDC states that if all people in same location have been vaccinated, no masks are required. Dr. Woolstenhulme proposed to mandate masks if the active cases within Bonneville Joint School District 93 rises to over 30 per 10,000 people. This will help keep schools open and classes in session. The COVID vaccination was received by over 1,000 staff members. MOTION: Paul Jenkins moved to approve proposed mask mandate when active cases reach District rate of 30/10K to the COVID-19 Reopening Plan as presented. Chad Dance seconded. Motion carried. X. Discussion Item: Levy Election Review Chairman Landers invited Dr. Scott Woolstenhulme to discuss outcome of supplemental and plant/facility levy elections. Dr. Woolstenhulme stated that local dollars are important to the running of the district. Without the levy funding may result in pay reductions, furlough days, freezing salaries, reduction in force (RIF) and other measures similar to the recession years. He proposed the board to reconsider the levy dollar amounts and to run as renewals (no increase) in the May 2021 election. Teacher negotiations will be scheduled this spring in preparation for teachers contracts in June; both salaries and employee benefits could be affected without levy funding. Federal COVID relief funding can help the budget temporarily. It is important to educate the patrons about the lowered tax levy rate, that both levies are a renewal and not new tax, and to answer their questions and concerns. XI. Call for Agenda Items for Upcoming Meetings March 17, 2021 - Work Session to be Special Meeting next week for possible action on levy renewal for May 2021 election March 17, 2021 - Superintendent surveys April 14, 2021 - Report on planning and growth for next month’s report Work Session - HHS Student Council - Wednesday, March 17, 2021 - Hillcrest HS - 11:30 a.m. Spring Break - No School - March 22-26, 2021 NSBA Virtual Conference - April 8-10, 2021 Regular Meeting - Wednesday, April 14, 2021 - District Board Room - 7:00 p.m. Work Session - BHS Student Council - Wednesday, April 21, 2021 - Bonneville HS - 11:30 a.m. Work Session - TRHS Student Council - Wednesday, April 28, 2021 - Thunder Ridge HS - 11: 30a.m. XII. Action Item: Adjournment Chairman Landers adjourned the meeting at 8:58 p.m. MOTION: Paul Jenkins moved to adjourn. Scott Lynch seconded. Motion carried. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________