HomeMy WebLinkAboutISBA (Quadrant Consulting, Inc.)This AGREEME T is made on the 15th day of June, 2021, between the ldaho
School Boards Association (hereinafter 'ISBA") and Bonneville ,t. School District
No. 93 (hereinafter "District'). The parties agree as follows:
1.WCES:
ISBA agrees to perform services for District with regard to the review of ldaho
School District school zone equalization plans as required by the State Board of
Education (hereinafter "SBOE") associated with recent census population information.
ISBA will contract directly with Quadrant Consulting, lnc. (hereinafter "Quadranf) to
prepare the legal descriptions and maps.
Pursuant to section 33-313, ldaho Code, following the 2021 report of the decennial
census, the Board of trustees of each ldaho school district, is required to submit to the
SBOE, for approval or disapproval, a proposal to change its trustee zones to equalize the
population in each zone in the District.
ISBA will review each plan for inclusion of the following required elements:
, 1. A copy of the letal description of each trustee zone;
2. An electronic map of the district showinS e.lch zone. and
3. The approximate population of each zone'
Each plan review wlll be based on the criteria below. Failure of the plan to satisfy any of the
following criterion would be cause for recommendation of non-approval.
1. School district zones should not create bizarely-shaped zones without adequate
explanation attached to the submittal;
2, Trustee zones that differ more than l(M from any other trustee zone in the school
district;
3. Trustee zones that do not completely account for all areas within the district
boundary;
4. An inadequate legal description that does not meet professional standards;
5. Proposals that are incomplete and do not include adequate legal descriptions, map
and population summaries based on the 2021 census.
6. Trustee zone boundaries that do not ,ollow common identifiable lines, 1.e., section
lines, subdivision boundaries, road centerlinet waterways, railroad lines, etc.;
7. ldentifying any splitting of census blocks and whether the school district has
demonstrated as part of their submittal that any proposed deviation from census
block boundaries will accurately account for all lndividuals within that census block;
8. School district boundaries utilized have not been approved; and
9. Any other items that may be unique to an individual school district and may be
important to the SBOE in their approval role of approving an equalized trustee zone
configuration.
ISBA will:
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1. Review the equalization plans for completeness and compliance with the SBOE
requirements described above;
a. Reviews will be received and transmitted in electronic format utilizing
commonly acceptable formats such as PDF.
2. Submit a summary report to the State Department of Education (hereinafter "SDE");
a. Each report will verify the plan's inclusion of the required plan items; and
b. Assess the plan according to the above criteria.
3. Attend the SEOE meeting where plans are reviewed;
a. Present on behalf of the school district; and
b. Make a recommendation of approval or non-approval of the plan.
4. Assure that all reviews will be conducted by professional(s) familiar with boundary .
descriptions, census blocks, and map reading skills, i.e. Quadrant;
5. Notify the district if a submittal contains non-compliant issues or concerns that may
cause the application to receive a non-approval recommendation; and
a. The District will be provided an opportunity to correct and resubmit the
necessary information. However, any re-submittal:
i. Received after the deadline for zubmission to the SBOE will not be
included in the reviews and recommendations forwarded by the ISBA
to the SBOE. The original submittal received by the ISBA for review
will be forwarded to the SBOE with concbrns notedi and
ii. Will be assessed additional costs as outlined b€low.
6. Provide an electronic copy of the approved legal description and map to the District.
Reviews are not intended to guarantee that actual legal descriptions are completely accurate.
This Agreement does not cover reviews of re-submittals that may be required by the SBOE's
disapproval of any equalization plan during their first review.
2. COMPENSATIOil:
ISBA shall be paid a fixed fee based on the service that will need to be conducted
and as outlined below.
Once the original plan is reviewed and lSBIfs consultant, Quadrant, has
determined the extent o, the work needed, ISBA will send one invoice to the district.
Payment of the invoice shall be made within a reasonable time,
Phase l- Review Existins School District Trustee Zone Boundaries.
When authorized by an individual school district through the ISBA, Quadrant will
prepare a "2020 Census School District Trustee Zone Status" Map. This Map will cover
the entire school district and include existing trustee zones and will show principal
roads, rivers, and lakes. The individual census block with block populations will be
overlaid onto the Map. The map will include a population tabulation (a table off to the
side) for existing trustee zones. The Map will also include a target population for each
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zone based on no more than 10 percent variance between zones per SBOE
requlrements.
tf the population within trustee zones differs by less than 10 percent from all other
trustee zones in the district, the district should be in compliance with the requlrements
set forth by the SBOE and additional work should not be necessary.
lf trustee zone populations differ by more than 10 percent or physical changes in census
blocks have occurred between 2010 and 2020, additional work will be necessary as
described in Phase ll below'
Phase ll -Trustee zone Boundarv Modification
Should trustee zone populations differ by more than 10 percent, the school District will
provide Quadrant with authorization to modify trustee zone boundaries to meet the
SBOE requirements. Due to possible changes in census blocks between 2O1O and 2020,
map changes may also b€ required even if population changes within the District are
insignificant. ISBA will ask the District to mark up the Map provided as part of the Phase
I work to identify where the trustee zone boundaries should be moved to balance the
zones to fall within the 10 percent population difference requirement. The District shall
then provide Quadrant with either an electronic copy or hard copy of the marked up
Map.
Quadrant will take the merked up Map provided by the District and draw new trustee
zone boundaries over the 2o2o census tracts. A Proof Map in electronic format (pdf)
showing the revised trustee zone boundaries and trustee rone populations will be
provided to the District for review.
Assuming the District accepts the Proof Map, Quadrant will then modify the current
legal descriptions for each of the trustee zones to match the updated Map. As noted
above, ISBA will submit the provided Map and existing trustee zone descriptions to the
sBoE on behalf of the District. lsBA will also present the findinSs to the sBoE at their
next regularly scheduled meeting'
Flnal Products
1. All work products will be provided in electronic (pdflformat. Should a District
require hard copies of work products, electronic files can be provided to the
Districfs printing company of choice to provide the District with a means of
obtaining hard copies if needed.
2. The fee provided for the Phase ll work assumes a single Trustee Zone Map change
iteration. Additional iterations can be completed on a Time and Material basis at
the rate of S12S/hour.
Cost for Serulces:
lf the contract is signed and returned to ISBA by June 1, the cost for services will be:
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. Phase I S1,90O (Lump Sum)
. Phase I and ll 54,350 (tump Sum)
lf the contract is signed and returned after the census data is received, the cost for
services will be:
o Phase I 52,500 (Lump Sum)
o Phase I and ll 54,950 (Lump Sum)
On Behalf of the ldaho School Boards Association:
Title: ExecutiveDirector
On Beha!f oF School DIstrlct.
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