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Home My WebLink About01-06-2016 Executive Session_Work Session Mtgs Minutes3497 North Ammon Road, Idaho Falls, Idaho, 83401 :% (208) 525-4400 '✓ Fax (208) 529-0104 <y www.d93schools.org Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent Executive Session/Work Session of the Board of Trustees Discovery Elementary Conference Room/Media Center January 6, 2016 11:00 AM/11:30 AM I. Call to Order Chairman Brian McBride called the meeting to order at 11:02 a.m. II. Roll Call Chairman Brian McBride present Vice Chairman Paul Jenkins present Treasurer Amy Landers present Trustee Jeff Bird present Trustee Greg Calder present III. Executive Session A. Chairman McBride stated the Board will enter into Executive Session pursuant to Idaho Code Section 74- 206(1)(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated to fill a particular vacancy or need, unless a vacancy in an elective office is being filled. The executive session will be closed to the public as permitted by law. MOTION: Amy Landers made the motion to enter into executive session for the reason stated. Paul Jenkins seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. IV. Roll Call Vote Chairman Brian McBride present Vice Chairman Paul Jenkins present Treasurer Amy Landers present Trustee Jeff Bird present Trustee Greg Calder present V. High School Transition- Dr, Charles Shackett Dr. Shackett discussed with the Board the District Administration's recommendation for the new high school principal. Top qualities for high school principals include leadership, ability to make decisions, level headedness, stability, and commitment. VI. Move Back into Oben Session Chairman McBride asked for a motion to move back into open session. MOTION: Amy Landers made the motion to move back into open session. Jeff Bird seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. VII. Motions from Executive Session There were no motions from this Executive Session. Vlll, Welcome Visitors and Deleoations Those in attendance were Superintendent Dr. Charles Shackett, Deputy Superintendent Marjean McConnell, Assistant Superintendent Scott Woolstenhulme, Director of Human Resources Dr. Shalene French, Chief Financial/Operations Officer April Burton, Director of Curriculum & Instruction Michaelena Mix, Director of Safe Schools, Maintenance & Operations John Pymm, Community Relations and Communications Phil Campbell, Food Services Supervisor Heather Plain, and food Services Meal Planner Denise Hope, Technical Careers High School Principal Craig Miller, Discovery Elementary Principal Ken Marlow, Renee Cook, Tammie McCammon, Board of Trustees Brian McBride . Paul Jenkins r: Amy Landers r' Jeff Bird Greg Calder vii`.., ?C,.�_ , - , t NIF . , <�, l: - ��pp,ii �,t ('tl".� and Board Clerk Mary Hansen. IX. Items for Discussion A. Revised Graduation Reauirements - Scott Woolstenhulme Chairman McBride invited Mr. Woolstenhulme to present on Policy 2700P, High School Graduation Requirements Procedures, Mr. Woolstenhulme stated this policy is being revised to be compliant with resent changes in Idaho state graduation requirements, such as the new Civics Test Requirement, and to form to the adopted Trimester schedule. This policy will be presented for initial consideration at the January 13, 2016 board meeting. Currently there are 54 required credits for graduation, Revised changes include increasing English credit by two credits; this allows for the 9+" and 10th grades to take English for three trimesters, Juniors will be able to take Communications for the third trimester and the Seniors will be required to complete a Senior Project for graduation credit. Math credits for 9th and 10th grades will also increase two credits, with Algebra I and Geometry classes taken all three trimesters. History and Science credits will remain the same. Physical Education credits will decrease by two credits and elective credits will increase by two credits. The total number of required graduation credits will be 60, Each school day will have six classes, approximately 65 minutes long; this is beneficial for our advanced classes. District graduation requirements differ from the State's required credits due to state minimums and what the schedule reflects. Graduation requirements will differ for Technical Careers and Online high school students. B. Professional Contracts — John Pymm Chairman McBride invited Mr. Pymm to present on professional contracts for the new high school. Mr. Pymm stated that he had not yet received any proposal from Hummel Architects. Basically, the cost for design fees are 6.5% of construction cost The Owner's Representative, Brad McKinsey's contract proposal is $385,000, These proposed contracts will be reviewed by the District's attorney, The District posted an advertisement for a CM/GC on January 5, 2016. All interested parties are to submit their documents by January 19, 2016. C, New Hiah School Sub Committees - John Pymm Chairman McBride invited Mr. Pymm to discuss proposed committees for the new high school, Mr. Pymm listed the committees as: • Design Committee (Board Reps: Brian McBride and Jeff Bird) Mr. Pymm recommended this committee include a patron from each school zone. Current faculty will be invited to share ideas at time of classroom design. • Site Planning Committee (Board Rep: Greg Calder) • FF&E Committee (Board Rep: Amy Landers) • School Spirit Committee (Board Rep: Paul Jenkins) Attendance Zone Advisory Committee - Dr. N. Shalene French Chairman McBride invited Dr. French to share her findings on attendance zoning, Dr. French noted she had met with a former board member in the Clark County School District in Las Vegas area, whose district had built 110 schools in the past 12 years. Key points areas follows: • Each school board member recommended a community representative from each Zone to be on the Attendance Zoning Advisory Committee (AZAC) • Focus area would be the new high school attendance zones • Responsibilities include gathering input from students, parents and community, transportation, and school administration to obtain an overview of the District and the impact of rezoning on students • Committee recommended three proposals to the Board • Public meetings were held for patrons to view proposals and for Q&A • Recommendations were made to School Board by February of the year the change needed to occur and school to be completed • AZAC considered: o Current and projected enrollment and growth o Racial, ethical, and social economic diversity o Proximity of students to the school, including distance and travel time o Safety of students both riding a bus or driving o Students are not to be rezoned more than necessary; all rezoning will affect all schools every time o Opportunities of siblings attending the same schools o Alignment of feeder schools o Opening new school without seniors; current HS seniors will not be assigned to the new school o Alternative schedule during zoning process, such as, tech schools Dr. French recommends forming an Attendance Zoning Advisory Committee (AZAC) by January 2017 to have recommendations to the Board by February 2018. Mr. Woolstenhulme stated that split sessions are still in question. D. Electronic Timekeeaina - April Burton Chairman McBride invited Mrs. Burton to present on electronic timekeeping. Mrs. Burton stated that after nine years of research, the District is ready to move forward with the electronic timekeeping. This system will be for the classified employees and substitute teachers who currently submit a hand-written time card. The process will involve electronic time clock and employees will either clock in via their District badge or by logging into a computer. This program will be helpful to the departments who are mainly staffed by classified employees. It will ensure the District is compliant to labor laws, Affordable Care Act, and FMLA. All employees will be able to tract and see available leave time. The new system will roll out in May 2016. The startup cost in $90,000 and with a yearly cost of $10,000. This new program will communicate with our current software. E. Emplovee Benefit Reaistration Portal Mrs. Burton stated another new contract will be for an online benefit enrollment/registration portal. This program will keep the District compatible with benefit providers and improve accuracy of inputting information. This new program will communicate with our current software. X. Board Trainina A. ISBA Dav on the Hill - Mary Hansen Chairman McBride invited Mrs. Hansen to discuss Day on the Hill. Mrs. Hansen informed the board and administration The Day on the Hill would be February 15-16, 2016 and advised them to travel the day prior. Board members are to confirm with Mrs. Hansen if they plan on attending. XI. Call for Aaenda Items for Uncomino Meetinas Chairman McBride asked if any there were any agenda items for upcoming meetings. Mrs. Burton stated the Bond Resolutions will be discussed during the January 13, 2016 board meeting. A. Work Session - Wednesday, January 13, 2016 - District Board Room - 3:30 p.m. B. Regular Meeting - Wednesday, January 13, 2016 - District Board Room - 7:00 p.m. C. Work Session - Wednesday, January 27, 2016 - Falls Valley Elementary -11:30 a.m. D. Regular Meeting - Wednesday, February 10, 2016 - District Board Room 7:00 p.m. E. ISBA Day on the Hill - Monday, February 15 -Tuesday, February 16, 2016 - Boise, ID F. Work Session - Wednesday, February 24, 2016 - Summit Hills Elementary -11:30 a.m. XII. Adiournment Chairman McBride asked for a motion to adjourn at 1:06 p.m, MOTION: Amy Landers made the motion to adjourn. Jeff Bird seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. APPROVED: Chairman ATTESTED: �¢��/"i��i�G�✓ Clerk Date: ��/��`��/ /6,