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Home My WebLink About12-16-2015 Special Meeting Mintues771 L L E JOINT i Y 'Sindend Success by Design" 3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525-4400 Fax (208) 529-0104 c' www.d93schools.org Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent Special Meeting December 16, 2015 5:00 PM I. Call to Order Chairman Brian McBride called the meeting to order at 5:03 p.m. Il. Roll Call Brian McBride present Paul Jenkins present Amy Landers present Jeff Bird present Greg Calder present III. Welcome Deleaates and Visitors Chairman McBride welcomed Alderson Karst & Mitro Architects and Hummel Architects to our meeting. Community involvement in the design process will be limited to certain aspects. We are accelerating the design process in order to open the new high school in the fall of 2018. Others in attendance were Superintendent Dr. Charles Shackett, Deputy Superintendent Marjean McConnell, Assistant Superintendent Scott Woolstenhulme, Chief Financial/Operations Officer April Burton, Director of Human Resources Dr. N. Shalene French, Director of Curriculum & Instruction Michaelena Hix, Director of Safe Schools, Maintenance & Operations John Pymm, Energy Education Specialist Don Trauntvein, Community Relations and Communications Phil Campbell, Director of Secondary Special Education and Federal Programs Julian Duffey, Food Services Supervisor Heather Plain, Hillcrest High School Principal Doug McLaren, Hillcrest High School Assistant Principal Corey Telford, Hillcrest High School Assistant Principal Josh Haggerty, Bonneville High School Principal Heath Jackson, Rocky Mountain Middle School Principal Jason Lords, Owners Representative Brad McKinsey, Kurt Karst of Alderson Karst & Mitro Architects, and Scott Straubhar, Ed Daniels, Toby Norskog, Amelia Marek, and Yi Liao of Hummel Architects, Heather Gerard, Trent Dabell, SueAnn Dabell, and Board Clerk Mary Mortenson. IV. Motion to Amend Aaenda Chairman McBride read the motion and order to amend the agenda. He then asked for a motion with regard to the request to amend the agenda. MOTION: Jeff Bird made the motion to amend the Agenda as read. Amy Landers seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. Chairman McBride then asked for a motion to approve the agenda as amended MOTION: Amy Landers made the motion to approve the Agenda as amended. Greg Calder seconded, The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. V. Approval of Owners Reoresentative Chairman McBride asked Director of Safe Schools, Maintenance & Operations John Pymm to present the Administration's recommendation for Bonneville Joint School District 93 Owner's Representative. Mr, Brad McKinsey was recommended to the Board for approval. Chairman McBride asked for a motion to approve Brad McKinsey as the Bonneville Joint School District 93 Owner's Representative. MOTION: Amy Landers made the motion to approve Brad McKinsey as the Bonneville Joint School District 93 Owners Representative. Greg Calder seconded. The vote was 5in favor with 0 opposed and 0 abstentions. Motion was carried. VI. Hioh School Desian Process A. Desian Team Introductions Hummel Architects and Associates Scott Straubhar, Principal Architect Ed Daniels, Principal Architect Board of Trustees Brian McBride ' Paul Jenkins I, Amy Landers `, Jeff Bird Greg Calder Toby Norskog, Project Manager Amelia Marek, Designer Yi Liao, Designer Alderson Karst & Mitro Architects Kurt Karst, Principal Architect B, Review of Schedule and Delivery Process Hummel stated the 2018 early bid package projects groundbreaking in June 2016 and propose a 2 year building plan with completion and ready for occupancy for the 2018-2019 school year. Tonight's meeting will be to pick the components to help meet this schedule. School plans on view were — Mountain View High School, Meridian, ID - 252,000 SF for 1,800 students Rocky Mountain High School, Meridian, ID — 262,000 SF for 1,800 students Canyon Ridge High School, Twin Falls, ID — 226,000 SF for 1,680 students Amity High School (Protocol), Meridian, ID — 240,000 SF for 1,800 students; Three floors Expedite Building considerations for a three floor design: • Condenses the building footprint • Less concrete, less underground infrastructure, less roof space • Steel construction vs, masonry benefits: takes less time to construct, reduces winter building costs; hardie board wall construction • Energy efficiency better, daylight strategies, natural light • Less outside access into building, less hallways, less wall space • Handicap accessible elevators • Stairwells are fire rated to allow up to one hour escape time • Third story to include the shell for additional classrooms • New energy code, must have continuous thermal barrier • Curb appeal for entry. Meeting was recessed from 7:17 p.m, to 7:34 p,m. C. Review of Proorammino and Schematic Design Process D. Buildina and Site Proaram Elements Take-aways: (key fact, point, or idea to be remembered) To use Mountain View plans as a starting point; good flow; not wasted space; layout; safety; straighter lines; separate auditorium and gym parking; media center natural lighting and lower book shelves and classroom/labs; pit in the commons; overcrowding was disguised with hallway size; Rocky Mountain HS is better layout for supervision; Specific items: lecture room; small conference tables in administration offices rooms; auxiliary gyms for 9th grade including score boards and bleachers; true circular indoor track; performing arts practice space; mock stage in drama classroom; counseling offices near, but not together with administration offices; aisles are better in auditorium; multiple storage rooms; chemistry/biology labs in classroom. E. Buildina Tours Debrief Seven District Administrators and the School Board attended the school visit tour organized by Hummel Architects, The Design team visited Canyon Ridge High School in Twin Falls, ID; Centennial High School Auditorium, Mountain View High School, and Rocky Mountain High School in Meridian, ID. F. Buildina Comoonents Discussion 1. Preferences Auditoriums: pit, aisles, 999 cap seating Classrooms: students enter from back of room, teacher desk at front/side, audio/visual on side, door opposite of projection, natural light/windows, access to water in music rooms Gyms: room on sidelines for cheerleaders, weight room view to stadium field Cafeteriasisocial areas: multi use room, food bays for serving lunch Media Center: visible and lots of windows, Rocky Mountain HS Media Center, wireless classroom, curvature of windows Science labs: Biology — six rooms with labs (Meridian); Chemistry — one dedicated lab for two classrooms(Mountain View); storage Special needs: Canyon Ridge HS design plan Admin office: adjacent to Counseling office, visibility to front entrance areas Site plan: buffering from the neighborhoods Kitchen plan: to be discussed with Food Services Department 2. Modifications Auditoriums: loading dock, balcony (Amity HS) Classrooms: wireless connections, built in cabinets Gyms: 5-6 rows of retractable bleachers in auxiliary gym, storage for sport equipment, 3,000 seating main court, team room/PE classroom Cafeteriaslsocial areas: sightlines from serving areas, not seen from front entry, all movable furniture, storage for tables Media Center: wireless classroom Science labs: Biology — six rooms with labs (Meridian); Chemistry — one dedicated lab for two classrooms(Mountain View) Admin office: offices with small conference area Site plan: access to sport fields by not crossing busy streets G. Analvsis of Previous Site Master Plan VII. Call for Agenda Items for Uocomino Meetinas Chairman McBride asked the Board if anyone had any agenda items for upcoming meetings. There was a request for a follow up from the Finance Committee A. Work Session - Wednesday, January 6, 2016 - Discovery Elementary -11:30 a.m. B, Regular Meeting - Wednesday, January 13, 2016 - District Board Room - 7:00 p.m. C. Work Session - Wednesday, January 27, 2016 - Falls Valley Elementary -11:30 a.m, D. Regular Meeting -Wednesday, February 10, 2016 - District Board Room - 7:00 p,m, E. ISBA Day on the Hill - Monday, February 15 to Tuesday, February 16, 2016 - Boise, ID F. Work Session - Wednesday, February 24, 2016 - Summit Hills Elementary -11:30 a.m. G. Regular Meeting - Wednesday, March 9, 2016 - District Board Room - 7:00 p.m. VIII, Executive Session The Board will enter into Executive Session pursuant to Idaho Code Section 74-206(1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. The executive session will be closed to the public as permitted by law Chairman McBride asked for a motion to enter into executive session for the reason stated. MOTION: Jeff Bird made the motion to enter into executive session for the reason stated. Paul Jenkins seconded. The roll call vote was Jeff Bird yes Greg Calder yes Amy Landers yes Paul Jenkins yes Brian McBride yes A. Public School Student - Marjean McConnell IX. Motions from Executive Session There were no motions from the Executive Session X. Adiournment Chairman McBride asked for a motion to adjourn 9:45 p.m. MOTION: Jeff Bird made a motion to adjourn. Paul Jenkins seconded. The vote was 5 in favor, 0 opposed, and 0 abstentions. The motion was carried. f - Chairman ATTESTED: `�_ Clerk Date: t 1 t -3 (/u, 1-im WON 5:00 • Jeff Bird, Board Member MOVES THAT THE BOARD PURSUANT TO IDAHO CODE §74-204(4)(b) AMEND THE AGENDA FOR THIS MEETING AS FOLLOWS: Add an Executive Session after this meeting This request was just received this morning to discuss a public school student matter. Second: Amy Landers Vote: in favor 5; opposed 0; abstentions 0 Motion was carried Clerk:-�� Mary Mortenson