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Home My WebLink About09-08-2021 Minutes Regular MeetingDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Chad Dance  Scott Lynch  Greg Calder  Paul Jenkins  Bonneville Joint School District No. 93 is an Equal Opportunity Employer Regular Meeting September 8, 2021 at 7:00 PM District Office 3497 N Ammon Rd., Idaho Falls, ID 83401 I. Pledge of Allegiance was led by Chad Dance. II. Prayer was offered by Scott Lynch. III. Call to Order Chairman Chad Dance called the meeting to order at 7:01 p.m. IV. Oath of Office - Zone 2 Carissa Coats was sworn in as new Zone 2 Board member by Board Clerk Mary Hansen. Trustee Coats took her seat on the bench. Her term will expire December 31, 2021. V. Roll Call Greg Calder present Paul Jenkins present via phone Scott Lynch present Carissa Coats present Chad Dance present VI. Welcoming of Delegates and Visitors Others in attendance were Superintendent Dr. Scott Woolstenhulme, Executive Director of Planning & Personnel Heath Jackson, Executive Director of Instruction & Learning Jason Lords, Chief Financial/Operations Officer Guy Wangsgard, Director of Maintenance & Operations John Pymm, Director of Safe Schools & Technology Gordon Howard, Director of Special Education Dr. Yvonne Thurber, Director of Social & Emotional Learning Ken Marlowe, Community Relations and Communications Phil Campbell, D93News Samantha Williams, Principals Doug McLaren, Levi Owen, Kent Patterson and Craig Miller, Bonneville HS Athletic Director Tyler Johnson, Black Canyon MS Assistant Principal Drew Chapple, Greg English, Ben Roberts, Tom Hunsaker, and Board Clerk Mary Hansen. Chairman Dance stated that due to their sensitive nature, complaints about personnel or an individual student must be submitted in accordance to Board Policy 4110 Public Complaints and Grievances. The complaint and grievance form (4110F1) is found on the District’s home webpage www.d93schools.org under School Board tab – Board Policies. VII. Action Items: A. Amend/Approve the Agenda MOTION: Greg Calder moved to approve the Agenda. Carissa Coats seconded. Motion carried. B. Consent Calendar Chairman Dance asked if any Board Member would like to remove any item from the Consent Calendar to the Regular Agenda. Hearing none, he asked if any Board Member had any questions with regard to the Consent Calendar and asked for a motion to approve the Consent Calendar. MOTION: Scott Lynch moved to approve the Consent Calendar. Greg Calder seconded. Motion carried. 1. Minutes of Previous Meetings Executive Session 08-11-2021 2 Motion and Order to Amend Executive Session Agenda 08-11-2021 Regular Meeting 08-11-2021 Work Session 08-26-2021 Special Meeting/Executive Session 09-01-2021 Motion and Order to Amend Special Meeting/Executive Session Agenda 09-01-2021 2. Financial a. Accounts Payable $12,106,255.33 b. Contracts Fenton's Office Solutions Contract SCMS Sept 2021 Contractual Agreement with Gail A Kisling September 2021 c. Capital Construction Projects Report d. Surplus Items Curriculum Department Surplus Rocky Mountain MS Surplus Bonneville Online Elementary Surplus 3. Employees a. Conditional Employment b. Resignations and Terminations c. Release of Contract d. Retirements e. Stipends f. Transfers g. Alternative Authorizations 4. Students a. Early Graduation Requests b. Trip Requests BHS - Marching Band - Logan UT on 10-09-2021 VIII. Staff/Student Recognition A. Drew Chapple, Black Canyon MS Assistant Principal Idaho Association of School Administrators (IASA) IASA Rookie Administrator of the Year Chairman Dance invited Principal Criag Miller to introduce Assistant Principal Drew Chapple. Mr. Chapple has been in the District for 26 years and recently served as Assistant Principal at Rocky Mountain MS and currently at Black Canyon MS. He is a great example on how an administrator should be. B. Tyler Johnson, Bonneville HS Athletic Director Idaho Athletic Administrators Association (IAAA) Awards 2021 - 4A Athletic Director of the Year 2021 - Marquis Ross New Athletic Director Award Chairman Dance invited Principal Levi Owen to introduce Tyler Johnson. Mr. Owen stated the theme at Bonneville HS to “Bee Better”. Tyler is always looking for ways to improve and continues to work hard and be supportive to the athletic programs at Bonneville HS. IX. Public Input: Pursuant to Board Policy #4105 Pubic Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting unless noted on agenda, but may direct the Superintendent to consider such items at a subsequent meeting. 3 Greg English, Idaho Falls: Mr. English spoke on the continued tax increases due to levies and bonds the District imposes on its tax payers. He is concerned about those on fixed incomes,property value increases and rise in taxes. He mentioned levy signage that was not appropriate. He also questioned why subdivision developers did not contribute to the communitiy and schools. Ben Roberts, Idaho Falls: Mr. Roberts detailed the Delta strain of COVID, the most contageous among yound children, those that are not able to be vaccinated. He noted the CDC has stated that wearing masks in high concentrated areas is effective in spreading the virus. He suggested to make masks manditory at the elementry schools, where the most vulnerable students are together. He emphasized to put politics aside and put science first. X. Administrative Reports/Information Items A. Report on the State of the District - Employee/Staff Turnover Chariman Dance invited Heath Jackson to present report on the state of the district. Mr. Jackson reviewed the trends of staff turnover for this new year. The highest turnover has been with the classified employees followed by certified. Many older or vulnerable employees resigned, retired or relased from contracts during 2020 COVID Pandemic. Many Category 1 teachers were hired last year and full time classified positions created to fill these vacancies. A few of these employees have returned this year. Classified employees include Child Nutrition; with the federal guidelines allowing all students to eat free meals, there is a higher number of students eating at school. In the Maintenance Department, many of the long standing skilled workers are nearing retirement and filling their positions with qualified employees will be difficult. Due to opening of Black Canyon MS, a few bus routes have been eliminated and the transportation department is fully staffed. Custodial positions are hard to fill; wages are low and prospective employees can find higher wages outside the district. Twelve Clerical positions are open. Filling paraprofessional positions are difficult due to higher wages found outside the school district. Substitutes are on the list, but cautious to return due to COVID. Over one hundred new teachers were hired for FY22, many from out of state. The Athernative Authorization program helps bring additional ceritifed staff and/or course options into the district. Challenges include shifting responsiblities and balancing secondary and elementary school needs, salaries are not competitive with community wages, and fear of COVID and other health concerns. Supplemental levies help support salaries and benefits, allowing district to do more with less; although state funding might increase, local funding does not. B. COVID Response Plan 21-22 Report Chariman Dance invited Dr. Scott Woolstenhulme to present report. Dr. Woolstenhulme reviewed how to read the COVID charts found on the webpage; this past week the District is in the low risk state. There are more staff affected by the virus than students and more elementary students than secondary students. The administration will consider a mask mandate for elementary schools. He continues to meet with the East Idaho Public Health department. XI. Action Items A. Bid Recommendation - Annex HVAC Project Chariman Dance invited John Pymm to present bid recommendation for Annex HVAC Project. Mr. Pymm stated that the mechanical plans were revised and a second bid on project was advertised and the district received two bids; he recommended to approve the bid from Dark Horse Industries for $209,058.52. The Annex building is not able to be used until the project is finished which is projected for December 2021. MOTION: Greg Calder moved to accept recommendation for Annex HVAC Project be awrded to Dark Horse Industries. Scott Lynch seconded. Motion carried B. Land Acquisition: Parcel B-FY22 Chariman Dance invited John Pymm to present recommendation on land acquistition of Parcel B-FY22. Mr. Pymm noted that the bond for Black Canyon MS also included $1,000,000 to acquire property for an additional building site. After negotiating with Calvin Kinghorn for property northwest in the district and an appraisal for $16,200 an acre, Mr. Pymm recommended to purchase this 80 acre parcelat $16,000 per acre as negotiated. Payment will include excess monies from other projects from bond money. The district on average builds a new high school complex every 15 years. This price is good for current conditions. MOTION: Paul Jenkins moved to approve recommendation to purchase Parcel B-FY22 as presented. Greg Calder seconded. Motion carried. C. Emergency Levy Chariman Dance invited Guy Wangsgard to review Emergency Levy. Mr. Wangsgard stated that the District did not qulaify for an Emergency Levy in FY2021 and the FY2022 budget did not include an Emergency Levy. An Emergency Levy is based on Average Daily Attendance (ADA), not enrollment and was measured on the second day of school, August 31, 2021. This measurement showed an increase of 206 students from August 2020, thus qualifying the district for the emergency levy using 4 the state calculation. The Board can choose to certify $0 to maximum allowed. This levy is approved only by the board and not the voters. If we grow, we need more funding for those students and staff. The money would help improve the classified wages; however, it is short term funds and poor practice for business. MOTION: Greg Calder moved not to certify an Emergency Levy for FY2022. Carissa Coats seconded. Motion carried D. Levy Rate Certification Chariman Dance invited Guy Wangsgard to review Levy Rate Certification. Mr. Wangsgard stated that terminolgy is important when certifying money for taxes that voters have approved. The Levy Rate is still preliminary for the final numbers have not been received from the County. Calculations include market value growth, reduction in homeowners exemption and defeasance and refinancing of bonds, Supplemental Levy at $5.8M, Plant Facility Levy at $2.8M and yearly bond payments at $10M, but does not include bond equalization funds from state. MOTION: Greg Calder moved to approve Levy Rate certification to include Supplemental Levy at $5.8M and Plant Facility Levy at $2.8M and bond payments at $10M for FY2022. Scott Lynch seconded. Motion carried. This calculates to approx. a tax levy rate of .004168, the lowest levy rate ever in Bonneville Joint School District 93. The Board expressed their appreciation to the patrons for their support. E. Proposed Policy for Final Adoption (second reading) 3440 Student Fees - Fines and Charges - Return of Property Chariman Dance invited Guy Wangsgard to present policy for final adoption. Mr. Wangsgard reviewed the revisions to this policy were addition of definitions; this revision will be helpful to prepare for budget and fee hearing. MOTION: Paul Jenkins moved to approve the policies presented for final adoption. Scott Lynch seconded. Motion carried. F. COVID Response Plan 21-22 No action at this time. XII. Call for Agenda Items for Upcoming Meetings Rezoning discussion Work Session - Wednesday, September 22, 2021 - Ammon Elementary - 11:30 a.m. Regular Meeting - Wednesday, October 13, 2021 - District Board Room - 7:00 p.m. Work Session - Wednesday, October 27, 2021 - Black Canyon MS - 11:30 a.m. Regular Meeting - Wednesday, November 10, 2021 - District Board Room - 7:00 p.m. ISBA Annual Convention - November 17-19, 2021 - Boise, ID XIII. Adjournment Chairman Dance adjourned the meeting at 9:10 p.m. MOTION: Greg Calder moved to adjourn. Scott Lynch seconded. Motion carried. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________