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HomeMy WebLinkAbout07-13-2022 Minutes Board Retreat_Executive SessionsDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Chad Dance  Paul Jenkins  Greg Calder  Carissa Coats  Randy Smith Bonneville Joint School District No. 93 is an Equal Opportunity Employer Board Retreat/Executive Sessions July 13, 2022 8:30 AM PLC Building 3442 E Iona Rd Idaho Falls, ID 83401 I. Chairman Dance welcomed everyone in attendance to the meeting II. Call to Order Chairman Dance called the meeting to order at 8:34 a.m. III. Roll Call Paul Jenkins present Greg Calder not in attendance (arrived at 9:06 a.m.) Carissa Coats present Randy Smith present Chad Dance present Others in attendance were: Dr. Scott Woolstenhulme, Superintendent, Jason Lords, Executive Director of Learning and Instruction, Heath Jackson, Executive Director of Planning and Personnel, Guy Wangsgard, Chief Financial Officer of Operations, John Pymm, Director of Maintenance and Operations, Ken Marlowe, Director of Social Emotional Learning, Gordon Howard, Director of Technology and Safe Schools, Abigail French of Nelson Hall Perry Tucker, PLLC, Doug Nelson of Nelson Hall Perry Tucker, PPLC, Officer Sperry, District SRO (Bonneville County Sheriff’s Department), Sergeant Bryan Lovell, Bonneville County Sheriff’s Department, and Samantha Williams, Board Clerk. IV. Approve/Amend the Agenda (Action Item) MOTION: Carissa Coats moved to approve the agenda. Paul Jenkins seconded. Motion carried. V. Move into Executive Session (Action Item) Chairman Dance stated that the Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(d), to consider records that are exempt from disclosure as provided in Chapter 1, title 74, Idaho Code. The Executive Session will be closed to the public as permitted by law. Roll Call Vote Paul Jenkins yes Greg Calder not in attendance Carissa Coats yes Randy Smith yes Chad Dance yes The Board entered into Executive Session at 8:35 a.m. A. School Safety Plan The district administration team presented the school safety plan to the Board. B. Move into Open Meeting (Action Item) MOTION: Greg Calder moved to enter open meeting. Carissa Coats seconded. Motion carried. The Board entered Open Meeting at 10:52 a.m. 2 VI. Board Training Chairman Dance invited Doug Nelson and Abigail French to conduct Board training. The training included Board Duties, Patron and Staff Relationships and Board Ethics. They also reviewed board policies and state statutes. Mr. Nelson, reviewed how meetings were to be conducted and what type of meetings are appropriate for certain matters. More specifically what can be discussed in open meeting vs. what can be discussed in Executive Sessions. Chairman Dance thanked Mr. Nelson and Ms. French for their presentation. VII. Strategic Improvement Plan Chairman Dance invited Dr. Woolstenhulme to present the district’s Strategic Improvement Plan to the Board. A. Pyramid of Success Dr. Woolstenhulme reviewed the district’s pyramid of success along with the cornerstones of the district’s culture. Those include the following: Integrity, Teamwork, Positivitiy, and Learning and Literacy. The pyrmaid of success is as follows: B. KPIs & Goals Dr. Woolstenhulme reviewed the district’s key performance indicators and goals with the Board. The measurement that is used is the IRI (Idaho Reading Indicator) assessment. Dr. Woolstenhulme presented the kindergarten and third grade reading results: There was an increase in the third grade which is great considering students had to learn during a pandemic. Adding student centered coaching and phonics first will hopefully increase the percentages over time. Dr. Woolstenhulme then presented the sixth grade scores. They are as follows: 3 Dr. Woolstenhulme then presented the Math scores for sixth and eighth grade. The district did see a little dip in the 8th grade math scores. There was no data in 2020 due to the pandemic. The district loses a little ground in middle school. Dr. Woolstenhulme then presented the percentages of graduates with college credit or CTE certification to the Board. The district is seeing an increase each year of students earning college credits and CTE certifications. Even during the pandemic, the results are trending upward. This is great news for the district. Dr. Woolstenhulme also showed the district’s percentage of graduates with 9 or more college credits. The district saw a slight decline, however, the district is still way above the goal line. C. Literacy Plan The literacy plan encompassed all the KPI’s and Goals discussion. D. Principles of Professional Learning Communities (PLC's) Dr. Woolstenhulme then reviewed the district’s principles of PLC’s or Professional Learning Communities. The district conducted a two-day workshop on systematic intervention for struggling students in June. Principals and literacy coaches attended a student-centered coaching conferences in October of 2021 or in May 2022. They received training and will continue to implement the student-centered coaching this coming year. In August of 2023 the district will host another PLC at Work Institute, which will be funded by learning loss allocation and state professional development. The last conference was well attended. Dr. Woolstenhulme then reviewed the guiding policies of PLC’s which include, Fostering Culture of success built on the district’s cornerstones and building professional capacity to meet clear instructional expectations. The coherent actions are aligning policies, practices, and resources to achieve outcomes for student success. And to communicate clearly and increase visibility. Chairman Dance thanked Dr. Woolstenhulme and his team for the effort and dedication to the district. VIII. ISBA Resolutions A. Hiring Flexibility Chairman Dance asked Dr. Woolstenhulme to discuss the ISBA (Idaho School Board Association) Hiring Flexibility resolution to the Board. Dr. Woolstenhulme explained that the district has been losing 1% of the fund balance every year. This impacts class sizes for teachers.This resolution is to get the flexibility back. The resolution will be presented at tonight’s regular board meeting agenda as an action item. Chairman Dance thanked Dr. Woolstenhulme. IX. Bond & Levy Planning A. Bond Projects B. Supplemental Levy Chairman Dance asked Dr. Woolstenhulme to discuss any future bond projects and levies to the Board. Dr. Woolstenhulme discussed some possible recommendations to the Board that include, a new elementary school up to 750 students and special programs. The estimate is around $34 million. There were some questions that came up in regard to adding other projects to a bond, or just an elementary school. If the board would like to bond in November 4 the ballot verbiage is due to Bonneville County Elections by September 9, 2022. The district will hold a special meeting at the District Office at 7 p.m. on August 31st as an action item. The district will also plan to set the levy rate as well. X. Move into Executive Session (Action Item) Chairman Dance thanked the Executive Team and stated that the Board will move back into Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation of an employee or staff member. The Executive Session will be closed to the public as permitted by law. MOTION: Greg Calder moved to enter Executive Session, Carissa Coats seconded. Motion carried. The Roll Call Vote was: Paul Jenkins yes Greg Calder yes Carissa Coats yes Randy Smith yes Chad Dance yes The Board entered Executive Session at 4:31 p.m. A. Superintendent Evaluation The Board discussed the Superintendent’s evaluation and contract. B. Move into Open Meeting (Action Item) MOTION: Paul Jenkins moved to enter open meeting. Greg Calder seconded. Motion carried C. Adjourment (Action Item) MOTION: Carissa Coats moved to adjourn the meeting. Randy Smith seconded. Motion carried. Chairman Dance adjourned the meeting at 5:25 p.m. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________