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HomeMy WebLinkAbout08-31-2022 Minutes Special MeetingDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Chad Dance  Paul Jenkins  Greg Calder  Carissa Coats  Randy Smith Bonneville Joint School District No. 93 is an Equal Opportunity Employer Special Meeting August 31, 2022 7:00 PM District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. Chairman Dance call to the meeting to order at 7:01 p.m. II. Roll Call Paul Jenkins present via Zoom Greg Calder present Carissa Coats present Randy Smith present Chad Dance present III. Board Opening Business A. Welcoming of Delegates and Visitors Chairman Dance welcomed any visitors and delegates. Others in attendance were Superintendent Dr. Scott Woolstenhulme, Executive Director of Planning & Personnel Heath Jackson, Executive Director of Instruction & Learning Jason Lords, Chief Financial/Operations Officer Guy Wangsgard, Principal at Sandcreek MS, Kent Patterson, Director of Maintenance & Operations John Pymm, Community Relations, and Communications Phil Campbell, and Board Clerk, Samantha Williams. B. Amend/Approve the Agenda (Action Item) Chairman Dance asked if any Board members would like to amend the agenda. Hearing none, he asked for a motion. MOTION: Carissa Coats moved to approve the agenda. Greg Calder seconded. Motion carried. IV. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting unless on the agenda but may direct the Superintendent to consider such items at a subsequent meeting. There was no public input. V. Finance and Operations A. 2018 Bond Fund Reallocation (Action Item) Chairman Dance invited Guy Wangsgard, CFFO to present to the Board. Mr. Wangsgard gave the Board a little background on the 2018 Bond for Black Canyon Middle School. The bond passed with very specific categories on how those funds could be spent. The district has completed those projects and is currently working on paving a parking lot at Black Canyon and some furniture that has not arrived. For all intents and purposes, the district has spent that money, and is left with $1.5 million left which is the result of cost savings and interest from that project. Because of the language on the ballot, the only thing left to spend money on is purchasing la nd, we already purchased land, the district could purchase more, but at this time the district doesn’t need land. The district worked with Nick Miller, Hawley Troxell to create a resolution where the district can ask the patrons to authorize us to use those funds in a different way than what was on the original ballot. It will take a two-thirds vote of voters to authorize a 2 different use. There is no tax impact, because there’s no additional taxes being levied. Nick Miller of Hawley Troxell has put the language together for the ballot. The deadline to have the resolution to Bonneville County Elections is September 9, 2022. If the voters approve at the polls, the idea is to wait until the district runs the next bond so we would know where the priorities stand. Currently the most urgent need is the cafeteria at Ammon Elementary. The district would ask the voters in a bond election to approve the Ammon Cafeteria, and then we could use the $1.5 million for a transporation facility. If the voters do not approve a bond with the Ammon Cafeteria on the ballot, then that would be the highest priority use of those funds. Board members inquired about bids on the Ammon Cafeteria. John Pymm, Director of Maintenance and Operations stated that the bid they have is not current. The original bid came in at $1.7 million. He added, to expect at lease a 30 percent increase to that bid. There was some concerns with the repetitive language in the resolution. A motion was presented by Paul Jenkins, that the resolution for the 2018 Bond fund reallocation that was prepared by Nick Miller for the November 8, 2022 election. Randy Smith seconded. Chairman Dance asked if any discussion is needed. The Board continued to discuss other ideas of how to word the resolution and verbiage on the ballot. Mr.Nick Miller, agreed that the verbiage was repetitive and he would be able to remove the duplicate verbiage to simplify the ballot. A Board member stated they were fine with the language. After the discussion, Mr. Chairman stated that there was motion on the table. MOTION: Paul Jenkins moved to approve the 2018 Bond fund reallocation that was prepared by Nick Miller of Hawley Troxell for the November 8, 2022 election. Randy Smith seconded. Motion carried. B. Emergency Levy (Action Item) No action on this item, it was decided that the Board needed more time and research before making a decision, and to have public input. It was decided to have a Special Meeting on September 7th as an action item. C. Tax Levy Authorization (Action Item) Chairman Dance invited Guy Wangsgard to present to the Board. No action on this item. Will discuss further and have possible action item at a Special Meeting on September 7, 2022. D. Declare an old railcar as surplus (Action Item) Chairman Dance asked Guy Wangsgard to present information on an old railcar that had be requested to be surplused. Mr. Wangsgard explained that between Stinger Stadium and Technical Careers High School is an old railcar taking up space. Mr. Oswald, Principal at Technical Careers High School would like to have the item declared as surplus. There is already a buyer. Chairman Dance asked the Board if there were any questions or concerns. Hearing none, he asked for a motion. MOTION: Greg Calder moved to declare the old railcar as surplus as requested. Randy Smith seconded. Motion carried. VI. Superintendent Reports and Recommendations A. Performance Certificate Between Bonneville Joint School District 93 and Elevate Academy East (Action Item) No Action on this item. The Board decided to hold off on this item and consult with Doug Nelson, the district’s attorney and has requested that it be presented at the September 14, 2022 regular Board meeting as an action item. B. COVID Plan Update (Action Item) Dr. Woolstenhulme presented an updated COVID Plan that aligns with the CDC (Center for Disease). The plan eliminates the need to quarantine if a person has been in close contact with someone who has been diagnosed with COVID. Chairman Dance asked the Board if there were any questions. Hearing none, he asked for a motion. MOTION: Greg Calder moved to approve the updated COVID Plan as presented. Carissa Coats seconded. Motion carried. VII. Board Closing Business 3 A. Call for Agenda Items for Upcoming Meetings It was requested to have a financial report at the September 14, 2022 regular meeting. A Special Meeting will be held on September 7, 2022 at 11:30 a.m. and it was requested to hold public input. B. Adjournment (Action Item) MOTION: Greg Calder moved to adjourn the meeting. Carissa Coats seconded. Motion carried. The meeting adjourned at 9:05 p.m. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________