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HomeMy WebLinkAbout11-16-2022 Minutes Regular Meeting Amended AgendaDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Chad Dance  Paul Jenkins  Greg Calder  Carissa Coats  Randy Smith Bonneville Joint School District No. 93 is an Equal Opportunity Employer Regular Meeting/Amended Agenda November 16, 2022 7:00 PM District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. The Pledge of Allegiance was led by Chairman Dance II. The Prayer was offered by Jason Lords III. Chairman Dance called the meeting to order at 7:00 p.m. IV. The Roll Call was Paul Jenkins present Greg Calder present Carissa Coats present Randy Smith present Chad Dance present V. Board Opening Business A. Welcoming of Delegates and Visitors Chairman Dance welcomed any visitors and Delegates. Others in attendance were, Superintendent Scott Woolstenhulme, Jason Lords, Executive Director of Learning and Instruction, Heath Jackson, Executive Director of Planning and Personnel, Guy Wangsgard, Chief Financial Officer of Operations, John Pymm, Director of Maintenance and Operations, Gordon Howard, Director of Safe Schools and Technology, Rex Miller, Director of Academic Interventions and Federal Programs, Dr. Yvonne Thurber, Director of Special Education, Ken Marlowe, Director of Social, Emotion Learning, Heather Plain, Child Nutrition Manager, Principal Levi Owen, Bonneville High School, Principal Doug McLaren, Principal at Thunder Ridge High School, Ty Salsbery, Principal at Hillcrest High School, Gloria Santillan, Migrant Family Liaison, Patti Horman, Jay Taylor, Brittany Horrell, Adyson Carling, Olivia Christenson, Allison John, Jami McLing, Nancy Heyrend, Kara Jackson, Tom Hunsaker, Michael Smedley, Coach Michael Berger, Owen Ward, Tayvin Oswald, Coach Jason Lance, Harley Taylor, Janelle Jones, Holton Bundy, Sgt. Bryan Lovell, Bonneville County Sheriff’s Office, Jonny Labra, Phil Campbell, D93 News, and Samantha Williams, Board Clerk. B. Amend the Agenda (Action Item) Chairman Dance stated that a Board Member MOVES THAT THE BOARD PURSUANT TO IDAHO CODE §74- 204(4)(a) AMEND THE AGENDA FOR THIS MEETING AS FOLLOWS: To add: Fraternal Order of the Police Donation This information was received today and is time sensitive. Chairman Dance asked for a motion. MOTION: Paul Jenkins moved to amend the agenda as stated. Carissa Coats seconded. Motion carried. C. Amend the amended Agenda/Approve the Amended Agenda (Action Item) Chairman Dance asked for a motion to approve the amended agenda. MOTION: Carissa Coats moved to approve the amended agenda. Randy Smith seconded. Motion carried. 2 Chairman Dance asked if there were any Board Member who would like to remove any items from the Consent Agenda to the Regular Agenda. Trustee Coats asked that Resignations and Terminations be taken off the Consent Agenda and added to the Regular Agenda as an action item. Chairman Dance asked the Board to make a motion. MOTION: Carissa Coats moved to remove the resignations and terminations from the Consent Agenda and added to the Regular Agenda. Randy Smith seconded. Motion carried. D. Approve Consent Agenda (Action Item) Chairman Dance asked for a motion to approve the Consent Agenda. MOTION: Greg Calder moved to approve the Consent Agenda. Carissa Coats secondedl Motion carried. 1. Minutes of Previous Meetings Work Session - 10-05-2022 (Draft) Executive Session - 10-12-2022 (Draft) Regular Board Meeting - 10-12-2022 (Draft) Work Session - 10-26-2022 (Draft) 2. Financial a. Accounts Payable b. Surplus Items 3. Employees a. Conditional Employment b. Release of Contract Employee AD2022 c. Resignations and Terminations – Moved to Regular Agenda as an action item. d. Retirements e. Stipends f. Transfers g. Alternative Authorizations h. Leave Requests Employee K2023 Employee L2023 4. Learning and Instruction Parental Involvement in Title I Schools 5. Students a. Early Graduation Requests b. Club Requests BCMS Card Game Club Tiebreaker - Thunder Monthly c. School Support Organizations Thunder Ridge Boys Soccer Booster Club Cloverdale PTO Praxium PTO Thunder Ridge Wrestling Booster Club Bonneville Cheerleading Booster Club Bonneville Baseball Booster Club d. Trip Requests HHS Model United Nations - State Competition - Boise, Idaho - 01-19-2023 to 1-21-2023 TRHS Hope Squad - Hope Squad Leadership Conference - 11-07-2022 - 11-08-2022 TRHS Speech and Debate Team - ISU Campus, Pocatello for Blacksnake Tournament - 01-06-2023 to 01- 07-2022 TRHS Speech and Debate Team - CSI Campus, Twin Falls, ID - 12-09-2022 to 12-10-2022 3 BHS Speech and Debate - CSI Campus, Twin Falls, ID - 12-09-2022 to 12-10-2022 FY2023 IHSAA Overnight Travel Request (Amended) E. Fraternal Order of the Police Donation Chairman Dance invited Sgt. Bryan Lovell and Officer Barron to present a check from the Fraternal Order of the Police to the district. The $10,000 donation will go towards school supplies for Bonneville Joint School District 93 schools. Chairman Dance thanked Seargent Lovell and Officer Barron for their generosity. F. Staff/Student Recognition TRHS - 5A Football Academic State Champions Chairman Dance invited Doug McLaren, Principal at Thunder Ridge High School to introduce the Varsity Football Coach, Michael Berger to the Board. Coach Berger explained to the Board that the Thunder Ridge Varsity Football team received the 5A Football Academic State award for the highest combind Grade Point Average. Coach Berger stated that the program not only teaches athletes football, but is very cognizant of players grades. The office staff and others help keep these athlete on task and help when grades become an issue. It’s a group effort and both Coach Berger and Principal McLaren are proud of the young men on the team. TRHS - 5A State Girl's Soccer Sportsmanship Award Chairman Dance invited Mr. McLaren to continue with introducing the Girls Varsity Soccer Coach to the Board. Coach Jason Lance thanked Mr. McLaren and the Board for their support of the team. He is very proud of his team, and the high standard that they keep while competing on and off the field. Coach Lance has loved coaching the group of girls this year. He couldn’t ask for a better group of seniors and players. He stated that they are a fantastic group of girls. He closed stating the importance of youth sports. It’s a great way for kids to build character. Chairman Dance thanked the Coach and Mr. McLaren. TRHS - 5A State Swimming Champion 200 Freestyle - Harley Taylor TRHS - 5A State Swimming Champion 100 Breast Stroke - Holton Bundy Mr. McLaren continued with introducing Harley Taylor and Holton Bundy. Mr. McLaren says that they are both great students in the building with grades, and kindness to others. They are also really great swimmers. Mr. McLaren turned the time over to the Thunder Ridge Swim Coach, JaNeil Jones. Ms. Jones has coached Harley and Holton for the last 3 years. She is very proud that after a lot of hard work and early morning practices, they have become state champions. They are very passionate and dedicated to swimming. Not only were they great leaders as state champions, they are great leaders on the team. They encourage and uplift and even teach others on the team. They are just great examples of leaders. Chairman Dance thanked Ms.Jones and Mr. McLaren and Harley and Holton. VI. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting unless on the agenda but may direct the Superintendent to consider such items at a subsequent meeting. Edie Ulrich – Edie asked for her email to be read by the Board Clerk, Samantha Williams. Edie expressed her concern with the district changing the existing schedule for Monday Collaborations. Going to a half-day collaboration for students and families poses great issues with many factors. Child care, and inefficient time for students learning for half a day were som e of the concerns. Edie mentions that a lot of parents encourage the district to rethink changind the schedule. They would like to stay with what works, which is alternating all day Monday Collaboration for teachers and no school for students. VII. Learning and Instruction A. Hispanic Youth Leadership Summit Report Chairman Dance invited Jonny Labra and Nancy Heyrend to present to the Board. Jonny was able to attend the Hispanic Youth Leadership Summit. Jonny expressed that going to the Summit open a lot of doors for him. He discovered that there is a lot of support and scholarships out there for students who want to go to college or enter into a trade. Jonny was able to appy for three scholarships. He was awarded two and he is waiting on Boise State University. That is where he wants to attend college. He encourages the district to continue to send students to the Summit. This year there were eighty-two who attended. Chairman Dance thanked Jonny for his presentation and wished him well. 4 B. Thunder Ridge HS Mexico Student Travel Trip: (Action Item) Chairman Dance invtited Kara Jackson to present the Thunder Ridge HS Mexico Student Travel proposal to the Board. Ms. Jackson reminded the Board that last year they approved with Thunder Ridge to move forward with planning and submitting a travel requisition to the Board. Ms. Jackson presented the itinerary and important details in regard to the Mexico trip. The trip will take place from April 2nd to the 11th in 2023. Students who are Juniors and Seniors are eligible for the trip. The destination is in Merida, Playa de Carmen, Mexico, which is one of the safest places to visit. When preparing the trip, safety was the number one priority. Every detail has been meticulously planned. There will be a 3-1 student to chaperone ratio. Seven of the adults speak spanish fluently and at one time has lived in Mexico. This trip or SLICE (Spanish Language Immersion Capstone Experience) is a great opportunity for students to learn how to travel safely to another country, to communicate with the local communities, and to experience customs and traditions in Mexico. Night travel will be limited. They have tours lined up and s tudents will be able to attend a school in the town and participate in a service project with those students. SLICE will help build student’s confidence with their spanish. The trip will also be following and implementing standards that they should learn on the trip. They will also have a test that coincides with the trip. Superintendent Woolstenhulme’s main conc ern is what happens if a situation occurs that legal counsel will be needed. Ms. Jackson mentioned that one of the chaperones is an attorney. Dr. Woolstenhulme was hoping that would be included in the travel insurance piece, but did not see it. Ms. Jackson stated that before they “pull the trigger” on the trip, that will be discussed and a plan will be put into place. Ms. Jackson wants to make sure that the district, the Board and Thunder Ridge are all on the same page and feel comfortable with having students go on the trip. A Board member suggested that it may be safer to use public transportation. They are planing on renting vehicles, but she is willing to entertain the idea of using public transportation in the towns. Another Board member asked about passports, who will have responsibility for them. Ms. Jackson stated that the students will have their passports and have them on their beings at all times, under their clothing. She will retain a copy of them as well. Dr. Woolstenhulme, mentioned that chaper sones need to be background checked and to go through the proper channels before they go on the trip. Chairman Dance asked for a motion. MOTION: Paul Jenkins moved to approve the Thunder Ridge HS Mexico trip as presented contingent upon legal council review. Randy Smith seconded. Motion carried. C. Fall Reading Outcomes Chairman Dance invited Jason Lords, Executive Director of Learning and Instruction to present to the Board the fall reading outcomes. Mr. Lords started by explaining that he likes to compare outcomes from the fall from the previous year to this year’s fall reading outcomes. So in other words, September to September. Mr. Lords explained the IRI Tier model. The goal is to get all kids to tier 1 (at grade level). Teachers will give the assessment to the students every month to see growth. The addition of student centered coaching will help the students who struggle. With implementation of Phonics First, we should see some good results. All but 17 k-3 teachers and special education teachers have been trained with intervention. A Board member asked if the district knows how many children have gone through preschool? Mr. Lords stated that can be added to the Kindergarten Roundup paperwork. With the Phonics First program, all-day kindergarten, Lexia for intervention, and instuctional coaches in the schools to help with intervention, the district has a good comprehensive framework in place. The district should be seeing good results. Chairman Dance thanked Mr. Lords for his report. D. Policy 3004 for 30-day Review (Action Item) Chairman Dance invited Jason Lords, Executive Director of Learning and Instruction to present Policy 3004 Immunizations for 30-day review. Mr. Lords explained to the Board that there was a line in the Policy that said “will” exclude kids from school if they are not immunized. It is proposed to change the word “will” to “may”. Chairman Dance asked the Board if there were any questions or concerns. Hearing none, he asked for a motion. MOTION: Greg Calder moved to approve Policy 3004 Immunizations for 30-day Review. Carissa Coats seconded. Motion carried. E. Policy 2750P Academic Honors Procedure for Final Adoption (Action Item) Chairman Dance asked Mr. Lords to continue with Policy 2750P Academic Honors Procedure for Final Adoption. Mr. Lords explained that principals would like to change when students would need to have their information to the 5 principal from “the beginning of the second trimester l to the beginning of the their senior year. This is in r egard to college application timing for students who are wanting to graduate early. MOTION: Greg Calder Moved to approve Policy 2750P Academic Honors Procedure for final adoption for reasons stated. Paul Jenkins seconded. Motion carried. VIII. Finance and Operations A. Child Nutrition Audit Report Chairman Dance invited Guy Wangsgard, CFOO and Heather Plain, Child Nutrition Manager to present to the Board the Child Nutrition Audit Report. The Child Nutrition has to go through a pretty extensive audit. There are four areas of which they are evaluated. National School Lunch, National Breakfast, USDA Foods, and the Fresh Fruit and Vegetables program. After a thourough audit, the Child Nutrition passed with flying colors. There were two very minor violations, but they were immediately corrected. The auditors visited four schools and were very pleased and impressed at what the witnessed and found. Ms. Plain expressed her gratitude to her team, and she was very proud of this report. Chairman Dance and the Board members were very thankful to Ms. Plain and Mr. Wangsgard. Chairman Dance thanked Ms. Plain and Mr. Wangsgard for their report. IX. Planning and Personnel A. Building Capacities/Enrollment Report Chairman Dance invited Heath Jackson, Executive Director of Planning and Personnel to present to the Board. Mr. Jackson stated that he and John Pymm, Director of Maintenance and Operations have visited all the elementary schools in the district to see where the district was with enrollment and capacity. The approach is to not look at how many students we can fit in a building, but rather how many teaching stations and teachers can we have in the building and then when there are no more teaching stations, the school is at capacity. Mr. Jackson explained the breakdown of capacity and the enrollment trend in each elementary school, middle school and high school. He compared enrollment in March 2022, September 22, 2022 and November 22, 2022. Also, Mr. Jackson showed a chart that shows how many classrooms are in the building and how many modular classrooms each school has. He has the totals classrooms, as well as how many are empty and how many are used for Special Education programs. Some of the concerning schools are Cloverdale, and Discovery. This is where the growth is, and there are zero empty classrooms. This is something to think about when moving forward with decisions in regard to facilities and growth in the near future. Iona elementary and Rimrock have zero empty classrooms also. In regards to the middle schools, Praxium Academy and Black Canyon have zero classroom space. The boundary changes that we made las t year to address growth helped some. However, we have run out of boundary change options. The trends that we are seeing are not new. This is an ongoing issue. Mr. Jackson explained that this topic will be discussed at an upcoming Planning and Personnel meeting. We have not reached crisis mode, be we are getting there. The next step is to set priorities for how to use the funds we will or have received from recent property sales. We will continue to discuss this as we move forward for the future. B. Resignations and Terminations (Action Item) – This item was moved from the Consent Agenda to the Regular Agenda for further discussion.Trustee Coats had questions about the amount of students from the FLITTE program resigning from the district. Executive Director Heath Jackson explained that the district received a grant from Vocational Rehabilitation. Prior to that grant, we had student workers cleaning tables and and working on the grounds crew during the summer. Some of the students have graduated, and the grant expired. The reason for so many is more that likely due to an oversite from Human Resources, and so this is why there were so many on the consent agenda. However, we are hoping to receive the grant again for next year. Having these students help on grounds crew was beneficial to the district. Projects that have not been able to be completed or started were able to this year. Chairman Dance asked for a motion. MOTION: Randy Smith moved to approve resignations and terminations Greg Calder seconded. Motion carried. X. Superintendent Reports and Recommendations A. District School Calendars 2023-2024 through 2026-2027 (Action Item) 6 Chairman Dance asked Dr. Woolstenhulme to present the 2023-2024 through 2026-2027 school calendars. The Board didn’t see anything that needed to be changed on the calendars. The only exception is the Elementary Collaboration days on Mondays. There was no clear consensus between the alternating schedule vs the every Monday option. The Board asked for Dr. Woolstenhulme to send out another ThoughtExchange to the parents and the teachers again. Chairman Dance did ask for a motion MOTION: Greg Calder moved to adopt the proposed school calendars for the 2023-2024 through 2026-2027 excluding the proposed Monday schedule until after the second survey. Randy Smith seconded. Motion carried. The updated Calendars with the proposed Monday Schedule will be an action item on the December 14, 2022 Regular Board Meeting. Pending the survey results. XI. Board Closing Business A. 2023 School Board Calendar (Action Item) Chairman Dance asked the Board Members if anyone had any questions or concern with the 2023 School Board Calendar. Hearing none, he asked for a motion. MOTION: Paul Jenkins moved to approve the 2023 School Board Calendar as presented. Greg Calder seconded. Motion carried. B. Superintendent Evaluation Procedure Chairman Dance and Board Clerk, Samantha Williams reviewed the timeline and process of the Superintendent’s evaluation. This will be done in an Executive Session in December. C. Call for Agenda Items for Upcoming Meetings Chairman Dance called for any agenda items for upcoming meetings. Procurement of library books policy Expanding the TCHS programs Review ISBA Convention items of interest D. Adjournment (Action Item) Chairman Dance asked for a motion to adjourn the meeting. MOTION: Carissa Coats moved to adjourn the meeting. Greg Calder seconded. Motion carried. Chairman Dance adjourned the meeting at 9:57 p.m. APPROVED: ______________________________________ Chairperson ATTESTED: _______________________________________ Clerk DATE: ___________________________________